Operations Assistant Intern

Work Arrangement:

Job Description

BACKGROUND: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. At work in over 40 countries and 28 U.S. cities to restore safety, dignity and hope, the IRC leads the way from harm to home.

SCOPE OF ADMINISTRATION & OPERATIONS INTERN WORK: Work with the Operations team to provide administrative and operational support within the Florida offices. Assist with administrative tasks, operational tasks, and various other related duties. This position requires a minimum of 15 hours a week for 3 consecutive months.

RESPONSIBILITIES:

• Support Administrative Assistant with managing reception materials, answering client questions, and direct requests to appropriate staff members.

• Assist with maintaining the reception area and lobby in a neat and professional manner.

• Assist with liaising with office and equipment maintenance providers and other external parties as needed to support office operations.

• Assist in covering the front desk for the Administrative Assistant.

• Check-out IRC staff and clients completing “shopping” visits to Contributions-In-Kind (CIK) stock room

• Physical inventory counts

• Label and organize donated household items

• Assist with unloading and loading inbound and outbound donated household items for IRC donors and clients

• Conduct weekly vehicle inspections according to checklist

• Data entry of inventory counts into Excel and other platforms

• Comply with all policies, procedures, and protocols.

• Other duties as assigned.

Qualifications

• Attention to detail, critical thinking skills, time management skills, and ability to work independently and part of a team.

• Able to communicate professionally with internal and external stakeholders.

• Experience working with Microsoft Office Applications.

• Previous administrative experience preferred.

• Fluent in English, both spoken and written; bilingual language skills a plus.

• Submit intern hours on volunteer dashboard.

This is an in-person role. This role will report to the Operations Coordinator