Operations Assistant, GS5, Fixed Term, Manila, Philippines, Post no. 00021564

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,168 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a fair chance

The United Nations Children’s Fund (UNICEF) have worked in the Philippines continuously since 1948. To date, we are 120 dedicated staff working from our offices in Manila and Cotabato.

UNICEF’s vision for every child in the Philippines is intimately linked to the realization of several Sustainable Development Goals and the promise of the international community to leave no one behind. By 2030, we want to see that no child in the Philippines suffers from hunger; that every child has access to good health services, quality education opportunities, clean water and toilets; and children grow up protected and develop in an inclusive, just and peaceful society.

Since its establishment, UNICEF has been helping the Philippine government to strengthen national policies, programmes and services to ensure that all Filipino children enjoy their rights. UNICEF supports the Government to extend the coverage and implementation of policies and legislation that benefit children and the most disadvantaged; to support the implementation of positive budget reforms and leverage the considerable fiscal space; to innovate and adapt national programmes to support inclusivity and relevance in diverse remote rural areas, impoverished urban areas, hazard and conflict-prone areas; and to strengthen national capacity to monitor change for children.

As an impartial partner, we are mandated to work with both state and non-state actors to protect the rights and promote the wellbeing of every child. We have successfully worked through many Government reforms in the Philippines, and we continue to work with the national government, its different agencies and departments, and with local government units and authorities, including the Bangsamoro Transition Authority in Bangsamoro Autonomous Region in Muslim Mindanao.

UNICEF’s capacity, technical skills and structure allow us to work effectively with policy and decision-makers and be among the first responders to humanitarian crisis. It allows us to assess and respond quickly to the priorities and needs of communities in the most remote and underserved areas of the country.

UNICEF’s geographic priority areas in the Philippines include Northern Samar, Western Samar, Zamboanga del Norte and BARMM, Basilan, Lanao del Sur, Maguindanao, Sulu and Tawi-Tawi.

Visit this link for more information on UNICEF in the Philippines https://www.unicef.org/philippines/

How can you make a difference?

The Operations Assistant, GS5, is primarily responsible for assisting in the administration and implementation of the policies on Programme Cooperation Agreements (PCA) and Small Scale Funding Agreements (SSFA). This post also provides administrative support in the areas of registry operations, telecommunications, and other general office operational matters. This post provides general assistance and clerical work to the Deputy Representative Operations (DRO).

Under the supervision of the DRO the post shall undertake the following tasks:

1. Provide initial review and initial guidance of SSFSAs and PCAs in light of current policies (global and local) and the Harmonized Approach to Cash Transfer (HACT). Ensure that these contracts are databased and filed. Provide the Project Cooperation Agreement Review Committee (CRC) with requested information. Consolidate data on PCAs for submission to NYHQ and other pertinent users. Provide assistance in the processing of SSAs.
2. Coordinate with the UNFSCO and other partners in developing and maintaining mechanisms (e.g. telephone tree, ISECT database, issuance of cellular phones and satellite phones, medical evacuation contracts) to ensure safety of staff and dependents.
3. Assist in the consolidation of the Annual Management Plan (AMP), Operations Annual Work Plans, travel and leave plans of staff within the Section. Prepare minutes of Operations Section meetings.
4. Prepare payment requests for transactions related to above functions and responsibilities including general operational payments for the zone offices such as janitorial, security guards and rental. Input in PnP the names of persons or individuals on the basis of programme requests.
5. Provide administrative and clerical support to the Deputy Representative Operations.
6. Serve as operational back-up for UNICEF zone offices. Ensure documents related to operational matters are maintained and kept up-to-date.
7. Collaborates in forming emergency preparedness plan. In case of emergency, participates in monitoring and assessing the nature and extent of the emergency in the assigned area. Coordinates and provides assistance to the Country Office in identifying where support is required in terms of immediate response as well as long-term strategy and plan.
8. Perform other duties as assigned.

To qualify as an advocate for every child you will have…

• Completed secondary education with progressive formal or “on the job” training essential on relevant technical field is preferred.
• A minimum of five (5) years of relevant professional experience in operations is required.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Demonstrated ability and skills to work with the diverse civil society players.
• Background and/or familiarity with emergency is a plus
• Relevant experience in a UN system agency or organization is considered as an asset.
• Progressively responsible experience in supporting UNICEF's operational divisions, including: office management, finance/ accounting/ budget, IT, supply/logistics, clerical, secretarial, or other administrative work is a plus
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

How to apply

Qualified candidates are requested to complete an online candidate profile in http://www.unicef.org/about/employ/ by 08 September 2022. Only applications sent through the e-recruitment portal under 554387 will be considered.

By applying through our Talent Management System (TMS) you agree to our privacy statement which is in line with the Philippines’ Data Privacy Act. You are strongly advised to read carefully through the privacy statement before submitting your application.

UNICEF is committed to diversity and inclusion within its workforce and encourages qualified candidates from all backgrounds to apply.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable male candidates are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.