Operation Associate

Volunteering Admin Human Resources Finance & Economy

Overview

Perform operational functions for CR in UNICEF Afghanistan.

You have:

• Professional work experience at the national and/or international level in operation (Admin, Finance, HR, Supply, or other relevant programs); experience with UN is an asset.
• Excellent oral and written skills; excellent drafting, formulation, reporting skills.
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management.
• Ability to work effectively in a multicultural team of international and national personnel.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners.
• Have an affinity with or interest in working for women and children.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The UNV assignment is part of the UNICEF Afghanistan central region based in ACO under the supervision of the CR operation officer. The post holder will perform operational functions for CR.

Within the delegated authority and under the supervision of the Operation Officer or his/her designated mandated representative(s), the UNV Operation Associates will:

• Assists in providing the cash flow forecast. Financial • Follow-up on monthly fresh cash transfers with program managers • Review/verify the payments for all operation-related activities. Financial • Monitor the fund availability on the FC to cover monthly operation expenditures. • Verify monthly petty cash/outpost reports, ensuring the UNICEF procurement policy is considered. • Ensure Proper FC coding is done based on approved FC in the system. • Maintaining the operations store, receiving office supplies, and equipment, stocking them, and releasing them as per the requirements Logistic/supply • Looking after day-to-day maintenance and repairs related to the outposts & office. Admin • Arranging visits of the suppliers when needed. Logistic / Supply • Coordinating the monthly invoices sent to outposts for verifications and approval. Admin / Finance • Assisting and coordinating the disposal of junk items, assets, and attractive items. Admin / Inventory • Coordinate dispatching of new items to the outposts Admin / Logistic • Ensure the Payments tracking sheet is updated regularly. • Acting as the secondary backup for the operation officer • Any other related tasks as may be required or assigned by the supervisor.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

professional work experience at the national and/or international level in Operation ( Admin, finance, HR, Supply, or other relevant programs; experience with UN is an asset, as is experience working in the UN or other international development organization; • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Sound security awareness; • Have an affinity with or interest in working for women and children.

This is an office-based post based within the UNOCA compound in Kabul.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

You can check full entitlements at the duty station at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos.”

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org