Operation Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

In Afghanistan, UN Women works in four thematic areas i.e., Governance and Participation, Ending Violence Against Women, Women Economic Empowerment, and Women Peace and Security (WPS). On Women Peace and Security, UN Women is catalyzing the UN system and supporting Afghanistan to deliver on the women, peace and security agenda and enhanced capacities and opportunities for gender equality advocates to participate in peace processes at all levels. UN Women ACO assists the Government of Afghanistan to implement their commitments on women, peace and security and more women and civil society organizations and those actors with gender equality agendas, influence peace, and security processes. UN Women’s priority outcomes for WPS in Afghanistan are the following: (i) supporting an enabling environment for the implementation of WPS commitments; (ii) ensuring that women are represented and meaningfully participate in all peace and security, peacebuilding, and recovery processes, including formal and informal peace negotiations processes; and (iii) supporting gender-responsive security sector and justice reforms. Under the overall guidance from the Country Representative and Deputy Representative, the WPS Analyst will report directly to the Head of WPS Thematic Area and will support engagement with civil society, as well as with government counterparts and support coordinating, and monitoring of UN Women interventions implemented through civil society organizations and selected government institutions.

Grounded in the vision of equality enshrined in the Charter of the United Nations, UN Women will work for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall guidance from the Country Representative and Deputy Representative, the UNV will report to the Operation Manager, and will undertake the following tasks:

• Assist the operations in the Country Office (CO) in accordance with UN Women rules and regulations and policies and strategies Provide professional expertise and technical support to the operation manager. • Provide support in drafting the annual workplan for the Operations Team and oversee its implementation and monitoring. • Participate in review meetings and provide technical support to the assessment of the managerial and operational capacities of implementing partners in collaboration with the Programme and technical team. • Assist/guide and implement business process mapping and the establishment of internal standard operating procedures in all areas of the Operations Team’s functions. • Implement corporate, budget, financial, procurement, and HR policies and systems and identify training for staff and project personnel on these issues. • Ensure a continuous flow of information between the Country Office and Regional Office/HQ; Oversee all operations activities, including finance, human resources, procurement, transport, IT, security, administration and ensure they follow UN Women rules, regulations, policies and procedures. • In absence of operations manager Supervise operations staff: Finalize performance plans and evaluation standards; conduct performance assessments, provide feedback and coaching. • Coordinate the planning, expenditure tracking and auditing of financial resources in accordance with UN Women rules and regulations and policies and strategies Provide professional expertise and technical support to the management of office and Programme financial resources. • Exercise proper financial controls; Report locally and to HQ in a timely manner on established structures; seek advice from RO when deviations may be necessary. • Review and take corrective action as appropriate on audit findings. • Oversee procurement processes Manage the provision of goods and services for the CO.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers Programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Provide annual and end of assignment self- reports on UN Volunteer actions, results, and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning Communication • Flexibility • Accountability • Communication • Empowering Others • Integrity • Planning and organizing • Self-Management

national or international level, in office management, operations or finance. Experience in working in a computer environment using multiple office software packages, experience in handling of web-based management systems and ERP systems, preferably PeopleSoft; Experience of accrual accounting, IPSAS or IFRS is an asset; Professional background in programming/ projects management is an asset.

This position is open for local applicants and UNWOMEN will not provide any accommodation facilities.