OIM & Performance Reports Officer - SC8 - Kabul

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. More than half the population of Afghanistan – a record 22.8 million people – will face acute food insecurity in 2022. The combined effects of drought, conflict, COVID-19, and the economic crisis, have severely affected lives, livelihoods, and people’s access to food.

The team of 600 staff, 550 of which are Afghan nationals are working tireless to bring emergency food and nutrition assistance to the millions of people suffering across the country. The assistance provided by WFP includes emergency food assistance, school meals, nutrition programmes and important self-reliance and resilience programmes. The packet of support can include food, cash, or vouchers.

In conflict situations, we bring relief to exhausted populations and use food assistance to build pathways to peace and stability – work for which WFP was awarded the Nobel Peace Prize in 2020.

ORGANIZATIONAL CONTEXT

This job is located in WFP Afghanistan Country Offices, and report to the Operational Information Management and reports officer. Job holders are required to carry out well-defined activities and straight forward analytical work. They are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.

JOB PURPOSE

To support all Operational Information Management and Performance Reporting (OIM & PR) activities and contribute to the establishment and presentation of standard operating picture of WFP programme portfolio and associated results that facilitate informed and timely decision-making at all levels throughout the organisation.

KEY ACCOUNTABILITIES (not all-inclusive)

The National Reports Officer will be under the direct supervision of the Operational Information Management and Reports Officer and will receive overall guidance from the Head of Partnerships and Reports. The National Reports Officer will be responsible for the following duties:

Support Daily Operational and Donor Reporting Efforts 1. Support the collation of information and drafting of internal and external reports, including but not limited to Daily Operational Briefs (DOB), Weekly Situation Reports, OED Briefs, Country Briefs, Monthly Unit Reports, and other ad hoc reporting requirements. 2. Support the collation of information and drafting of donor progress reports, in accordance with stipulated reporting templates and timelines. 3. Support other functional units in the development, design, and management of external communication materials, including but not limited to Programme Fact Sheets and donor briefs.

Support the Maintenance of Information Management Systems and Processes 4. Regularly update, maintain, and extract data from internal databases and products for information management, including Microsoft Teams space, Grant Tracker, Visibility Tracker (Trello), Reporting Schedule, Programme Fact Sheets, Donor Contact Lists, and dashboards. 5. Ensure the timely submission of data/information required for internal dashboard development. 6. Assist the documentation, tracking, and reporting of operational incidents. 7. Regularly update and maintain information management messaging on programme operations, as well as socio-economic and political developments in the country. 8. In collaboration with the Communications Unit, identify and realize opportunities for further visibility of WFP programmes and priorities in Afghanistan, especially for the purpose of fulfilling donor visibility requirements as stipulated in contribution agreements. 9. Develop and maintain donor profiles for the purpose of mapping key funding interests and opportunities.

STANDARD MINIMUM QUALIFICATIONS

Education:

Master's degree in Political Science, International/Community Development, Communications, Economics, Statistics, Administration/Business Management, or another relevant field. Bachelor's degree in the same field with additional two years of experience is required.

Experience:

2-3 years and above of relevant work experience in donor relations, communications, information management, programme implementation, and/or monitoring and evaluation. Previous experience in diplomacy or with an INGO/NGO preferred. Four years of relevant experience for bachelors degree holders.

Knowledge & Skills:

Excellent written and oral communication skills Excellent research, writing, and analytical skills Strong cross-functional coordination skills Ability to effectively organise, time-manage, and prioritise tasks under pressure Proficient in the use of Microsoft Office products (World, Excel, Publisher) and other visual design and digital multi-media/information management systems (Canva, Trello, etc). Knowledge of WFP grant management, Operational Information Management, and reporting systems and standard procedures considered an asset. Ability to effectively work and communicate within a diverse, multi-cultural environment required.

Language:

Fluency (level C) in English language. Fluency in Pashto/Dari considered an asset.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

TERMS AND CONDITIONS

Position Title: OIM & Performance Reports Officer

Grade: SC8

Contract: Service Contract - Six Months (renewable)

Duty Station/travel: Kabul, Afghanistan with travel inside Afghanistan

Salary: Competitive remuneration package

Medical Plan: International valid medical plan valid also for staff, spouse and dependents children under 18 years

Annual leave: 30 working days per annum

WFP Work Envirionment

WFP is committed to ensuring that all its workplaces are free from abuse, offensive behaviour, harassment, abuse of authority and discrimination. WFP is also committed to promoting a work culture in which every employee understands, and is able to carry out, his/her personal responsibilities for maintaining the dignity of work colleagues. WFP seeks to promote gender equality and the empowerment of women. We believe our mission of fighting global hunger worldwide can only be achieved if women, men, girls and boys are offered equal opportunities in terms of access to resources and services and participation in decision making roles.

Female candidates are strongly encouraged to apply

DEADLINE FOR APPLICATIONS

Monday, 28 March 2022