NUNV Youth Admin Clerk

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UNHCR - UN High Commissioner for Refugees

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Application deadline 2 years ago: Friday 17 Dec 2021 at 00:00 UTC

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Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

UNHCR has 11 offices in Colombia, including the Branch Office in Bogotá. Despite the Peace Agreement with the oldest armed group in the country, the FARC-EP, and a ceasefire with the now major active armed group, the ELN, forced displacement provoked by other illegal armed groups continues to be a dramatic reality for thousands of people, particularly ethnic communities living in border areas and in the Pacific Coast. Indeed, Colombian still is the country with the highest number of internally displaced people (IDPs) in the world, counting more than seven million people affected. Moreover, Colombia has started to receive people fleeing from the socio-economic and political crisis in Venezuela. Colombia, therefore, represents the greatest humanitarian crisis in the Americas. The challenges with the implementation of the Peace Accord with the FARC-EP, the on-going conflict, sustained internal displacement and increasing refugee flows means that the UNHCR´s presence in Colombia continues to be necessary. Protection of the victims of the Colombian conflict is also a priority for UNHCR, both within and outside Colombia.

To respond to these multifaceted challenges, UNHCR developed a Multi-Year Multi-Partner Strategy (2018-2020) aiming at attaining effective protection mechanisms for both IDPs and refugees, promoting an integral and coordinated institutional response to the humanitarian crisis, while seeking durable solutions, bearing in mind the special needs of specific groups. However, as the situation is highly dynamic and constantly evolving the Office must on a regular basis adjust its operational planning.

The United Nations Volunteer (UNV) will support the Administration and Finance Unit with administrative and finance related functions.

Under the direct supervision of the Senior Finance Associate the UN Volunteer will undertake the following tasks:

  • The focus of this position is to provide travel related services ensuring high quality and accuracy work. The Travel Assistant implements the rules and guidelines regarding travel and entitlements and provides solutions to issues related to travel.

  • Review travel claims and supporting documentation for completeness, accuracy, and validity, prior to forwarding to the Accounts Division; ensure that entitlements are in conformity with Staff Rules. Refer discrepancies back to Administrative and/or Certifying Officers for clarification and possible correction.

  • Advise Administrative Office of more efficient and cost-effective routings with regards to more com-plicated staff itineraries and assist in making travel plans to take advantage of the benefits to be derived from advance purchases or special promotional fares.

  • Maintain records of all travel authorizations processed and record savings accrued to the organization because of the cost savings techniques employed.

  • Arrange for changes or cancellations requested by travellers and arrange tickets to be reissued, including obtaining reimbursement, where applicable.

  • Assists in maintenance of financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;

  • Prepares detailed cost estimates and participates in budget analysis and projections as required;

  • Assists in processing of entitlements, issuance of contracts and maintenance of various personnel records and files;

  • Prepares correspondence and reports, as required, on general administrative and financial tasks.

  • Assists in the preparation of office budgets applicable to staff and servicing costs and maintains budgetary control records.

  • Prepare correspondence with internal and external parties as required

  • Photocopy and scan documents

  • Prepare excel spreadsheets with analysis of financial transactions.

  • Performs other duties as required.

Furthermore, UN Volunteers are required to:

  • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);

  • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;

  • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;

  • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;

  • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;

  • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Outputs:

  • Administrative and financial processes are performed within established policies and procedures and on time

  • Best value for money is achieved in procurement of goods and services

  • Financial data is updated and analysed

  • Reports are submitted on time

  • Integrity and professionalism:

  • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations.

  • Commitment to continuous learning:

  • Planning and organizing

  • Teamwork and respect for diversity

  • Communication

  • Flexibility and adaptability

  • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

areas of accounting, finance, administration or audit.

Colombia is a large country (1,141,748 km2); its population rises to 47,000,000 citizens. Bogotá is an “A” category duty station. Located 2,600 meters above the sea

level, Bogota is the capital of the country, with almost 8,000,000 inhabitants. National and different international banks have offices in Bogota, and ATMs can be found all around the city. Temperatures in Bogota vary from 3°C to 23 °C. Very good health facilities can be found in Bogota and in other capital cities in the country. Bogota offers a huge amount of leisure and cultural activities; interesting museums, libraries, parks, cinemas, very good restaurants. A number of international schools are located in Bogota.

Added 2 years ago - Updated 2 years ago - Source: unv.org