NPO – Programme Operations Officer

Contract

This is a NO-A contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 1 years of experience, depending on education.

Salary

The salary for this job should be more than 2,708 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

WHO is the specialized agency of the United Nations with objectives to promote health, keep the world safe and serve the vulnerable. The WHO Indonesia Country Office directs and coordinates the authority for health by supporting the Indonesian Government in the formulation, implementation and evaluation of national health policies, strategies and plans, setting norms and standards, improving knowledge dissemination and management, monitoring country health situation and building sustainable institutional capacity. The Country Office continually improves its administrative efficiency in managing financial and human resources in a results-oriented and transparent manner. This is crucial for the organization to deliver appropriate technical assistance to the Government. The objective of the Programme is to deliver WHO core functions at the country level, with particular focus of the Organization's directing and coordinating role for international work. Within this framework, activities include support to the Government in the formulation, implementation and evaluation of national health policies, strategies and plans, and developmentand management of WHO technical cooperation progammes at the country level. The immediate objective is to provide efficient operational and logistic support to teams ensuring full compliance with organizational strategic plans, policies, procedures and guidelines and standards of performance, ethics and integrity.

DESCRIPTION OF DUTIES

Under the direct supervision of the Administrative Officer with general supervision of relevant Technical Leader and overall supervision of WHO Representative to Indonesia, the incumbent will perform the following duties:

1. Coordinate, provide guidance on operational issues to the programme and management teams of the office;

2. Coordinate all administrative, human resources, logistics and financial work of the Organization in and outside the ERP;

3. Contribution to development and management of Country Office work plan/budget; (planning, monitoring and evaluation);

4. Management of office travels;

5. Support in organizing meetings and events;

6. Facilitating human resources management;

7. Resources management including finances, logistics and other assets;

8. Management of procurement services and inventory of office assets;

9. Operational support in the field locations;

10. Support of spot checks and assurance activity plans during and after implementation;

11. In collaboration with the security focal point, ensure safety and security of all staff members and equipment;

12. Mentor support staff by improving their technical and substantive financial skills and creating work processes that maximize their contribution;

13. Provide guidance and advice to staff, consultants, counterparts as well to participants to various meetings on financial matters and entitlements when and as needed;

14. Ensure office compliance with WHO guidelines by regular monitoring and reporting on the Key Performance Indicators (KPIs);

15. Prepare regular management reports on implementation of office work plans and activities;

16. Disseminate information on administrative proceduresto all staff at WCO and assist staff in adhering to WHO administrative procedures;

17. Perform any other dutiesas assigned by the Administrative Office or relevant Team Leader.

REQUIRED QUALIFICATIONS

Education

Essential: Bachelor's degree in management, logistics, finance, project management, public or business administration, or other relevant social sciences. Desirable: Master's degree in management, logistics, finance, project management, public or business administration.

Experience

Essential: At least one (1) year experience in project or programme management, general administration, or related fields. Desirable: Proven experience in managing a team and in supporting complex operational processes and applying technical expertise; Working experience in International organization or large private company

Skills

• Through knowledge of WHO goals, policies, rules and regulations, structure and functions.
• Ability to independently lead small teams dealing with operational works and liaise with all Units in the Office.
• Ability to apply technical knowledge in day-to-day work.
• Excellent written and oral communication skills.
• Very good interpersonal skills.
• Demonstrated ability and skills to manage high profile and sensitive/classified information.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Bahasa Indonesia.

REMUNERATION

Remuneration comprises an annual base salary starting at IDR 415,186,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.