National Project Assistant

Overview

Provide administrative support for education programs in Islamabad.

You have:

• Completed secondary, technical or vocational school education or any other similar discipline.
• Minimum 3 years of relevant professional experience in the field of administration, logistics support or related area.
• Fluency in English, Urdu and preferably in other local languages.
• Good interpersonal and communication skills.
• Strong service orientation and ability to deal efficiently with partners at different levels.
• Ability to analyse and interpret financial data.
• Good organizational and coordination skills, ability to take initiatives, establish priorities and monitor own work plans.
• Ability to work as part of a team, and provide efficient, quality and timely support and capacity to work efficiently under pressure.
• Sense of integrity and confidentiality.
• Good knowledge of MS office (Word, Excel, Outlook, PowerPoint, and Teams) and database packages.

Contract

This is a Service Contract contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about Service Contract contracts.

**OVERVIEW** ------------ Parent Sector : Field Office Duty Station: \[\[Islamabad\]\] Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: General Administrative Support Type of contract : \[\[Service Contract\]\] Level : \[\[SB-3\]\] Duration of contract : \[\[1 Year\]\] Recruitment open to : \[\[Internal as well as External\]\] Application Deadline (Midnight Pakistan Time) : \[\[25.09.2024\]\] UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Overview of the functions of the post UNESCO Islamabad is seeking to hire a National Project Assistant (Education) to join the office in Islamabad to provide support in the administration and management of Education sector programmes and projects. Under the overall authority of the Head of UNESCO Office and the immediate supervision of the Senior National Programme Officer/Head of the Education Unit, the incumbent will work closely with the education team to ensure smooth implementation of the programme activities. Long Description ---------------- Within this broader context, the incumbent will perform the following duties: Programme Management and Administration 1. Supporting effective management and administration/logistics of Education sector programmes and projects in the office. 2. Assisting in the preparation of budgets for project activities, including generating statistics or projections for managerial use. 3. Maintaining confidential and general files, establishing and managing reference systems. 4. Maintaining the calendar of the Head of Education and concerned team members for scheduled meetings. 5. Taking minutes of meetings and ensure accurate documentation and distribution to relevant team members and stakeholders. 6. Maintaining filing of project documents and ensure all records are systematically organized and easily accessible. Long Description ---------------- Publications and Stakeholder Liaison 1. Assisting in publishing UNESCO Islamabad publications, liaising with vendors for timely printing and dissemination, and maintaining records of the publications. 2. Maintaining a database of relevant public and development partners, civil society, and other stakeholders who are counterparts for the programme. 3. Providing systematic responses to programme information requests and inquiries and establishing and maintaining a filing management system. Long Description ---------------- Travel and Event Coordination 1. Assisting in making travel arrangements for team members, including travel plans, security clearances, travel requests, and reservations in UNDSS-approved hotels/guest houses in consultation with the concerned team member. 2. Supporting the organization of project-related meetings, events, and workshops, serving as the focal person for administrative, financial, and logistical arrangements. 3. Supporting knowledge management and public information activities of Education Programmes and projects in the office. 4. Carrying out any other related activity as assigned. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- Required qualifications **Education** Completed secondary, technical or vocational school education or any other similar discipline. **Work Experience** Minimum 3 years of relevant professional experience in the field of administration, logistics support or related area. **Skills and competencies** 1. Good interpersonal and communication skills; 2. Strong service orientation and ability to deal efficiently with partners at different levels; 3. Ability to analyse and interpret financial data; 4. Good organizational and coordination skills, ability to take initiatives, establish priorities and monitor own work plans; 5. Ability to work as part of a team, and provide efficient, quality and timely support and capacity to work efficiently under pressure; 6. Sense of integrity and confidentiality; and 7. Good knowledge of MS office (Word, Excel, Outlook, PowerPoint, and Teams) and database packages. **Languages** Fluency in English, Urdu and preferably in other local languages. **DESIRABLE QUALIFICATIONS** ---------------------------- **Education** University degree (Bachelors) in the field of administration, education or related disciplines **Work Experience** Relevant work experience within the United Nations System and/or International NGOs. **Skills and competencies** 1. Familiarity with the work and functioning of the UN System including key mechanisms such as the UN Sustainable Development Cooperation Framework (UNSDCF); and 2. Good understanding of the UNESCO’s work in education. **Languages** Excellent English drafting and presentation skills and good understanding of other local languages. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://www.unesco.org/en/geo-distribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.* Please note that UNESCO is a non-smoking Organization.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: careers.unesco.org