National Professional Officer (Administration)

Contract

This is a NO-B contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 2 years of experience, depending on education. More about NO-B contracts.

OBJECTIVES OF THE PROGRAMME

The WHO Hub for Pandemic and Epidemic Intelligence is a new office of WHO, located in Berlin. It will turn available public health relevant information into timely actionable insights; reduce data fragmentation by building a new global data architecture for public health; create an ecosystem that promotes collaboration across multiple professional disciplines, sectors, and initiatives; and empower decision makers, public health professionals, and civil society to make informed public health decisions.

DESCRIPTION OF DUTIES

The incumbent of the position supports the Chief Operating Officer of the Hub who is responsible for ensuring that the Hub operates effectively and efficiently in aspects of administrative operations related to all protocol questions and that the Office maintains close working relations with the host government and other UN agencies present in Berlin and Germany more broadly.

The incumbent delivers a range of administrative support services in the areas of human resources and protocol. Specifically the incumbent:

1. Sets up processes and procedures needed for the Hub in relation to protocol questions.
2. Serves as the initial focal point both for the host government as well as for staff and non-staff supporting the Hub on all protocol related questions.
3. Participates in the recruitment and training of General Service staff.
4. Supports the Chief Operating Officer on all aspects related to building management.
5. Supports the activities related to office maintenance and security.
6. Performs other tasks as required.

REQUIRED QUALIFICATIONS

Education

Essential: A university degree in Business Administration or related fields, with emphasis on accounting and financial management and human resources matters. Desirable: An advanced university degree in Business Administration or related fields

Experience

Essential: At least 2 years of relevant previous job experience in progressively responsible administrative functions, preferably within the UN. Experience in at least two of the following areas: HR, Protocol, Security. Experience in an international setting and multicultural environment. Desirable: Knowledge of WHO HR regulations, rules and policies asset. Experience of working with central government administration in Germany.

Skills

• Thorough knowledge of administrative, human resources theories and principles, procedures and their application, preferably in a UN / WHO setting.
• Excellent communications and negotiation skills.
• Ability to work under pressure in an independent manner with an interdisciplinary team.
• Ability to represent the Organization with UN agencies and other partners.
• Excellent inter-personal skills, tact and diplomacy.
• Ability for analytical and creative thinking to provide rapid solutions.
• Proven ability to deal with multiple tasks in a courteous and service oriented manner in demanding working conditions with short deadlines, and as part of a multicultural team.
• Team player with a strong service oriented attitude.
• Strive to live up to high ethical and professional standards.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of German. Desirable:

REMUNERATION

Remuneration comprises an annual base salary starting at EUR (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.