National Operations Assistant

Organizational Setting

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations. With presently 194 member states, FAO works in more than 130 countries worldwide, including Vietnam where the Organization has operated since 1978. The current Country Programming Framework (CPF) for the period of 2022 - 2025 has four priority areas: (1) One Health (OH); (2) Climate change response, environment and natural resources management; (3) Food safety, sustainable production and consumption, and equitable livelihoods for all; and (4) Governance, Gender and PWDs. The incumbent’s tasks will mainly contribute to the first priority area.

Reporting Lines

The incumbent will work under the overall guidance of the FAO Representative in Viet Nam, the direct supervision of the Senior Technical Coordinator of Emergency Center for Transboundary Animal Disease (ECTAD), the close monitoring of the National Operations Coordinator, and in close coordination with FAO ECTAD team including national consultant(s) and government partners.

Technical Focus

Finance and Administration, to contribute to the successful implementation of the FAO ECTAD projects in the country by undertaking the following tasks and duties:

Tasks and responsibilities

1. Assist ECTAD operations team in: • Preparing Letter of Agreements (LOA) and contracts according to FAO, United Nations (UN), government and donor requirements and procedures and monitoring their implementation; • Maintaining ECTAD operation, management databases and monitoring tables (LoA, travel, procurement); • Conducting procurement process for project goods, supplies, services, and follow up on Purchase Orders (Pos); • Provide inputs to the project work plans, budget and other reporting requirements; • Provide operational supports to organizing events and field activities; • Process Travel Authorization, TEC and logistic arrangement (flight, accommodation, etc.) for duty travels and missions; • Make payments for LOA, procured goods and services. 2. Undertake field missions and participate in events in support of field operations; 3. Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Bachelor’s degree in business administration, international relations, finance, management, accounting, social sciences, or related discipline. • At least two years of relevant experience in project operation, office management, administration, accounting and/or audit, budget or finance • Working knowledge of English • National of Vietnam

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Experience working in UN agencies/INGOs/ international organizations/NGOs or in an international context is an asset; • Ability to take ownership and accountability for assigned processes and to work autonomously. • Rigor and demonstrated attention to detail. • Ability to work quickly and under pressure. • Excellent writing skills • Thorough knowledge of the communication and documentation standards. • Thorough knowledge of corporate computerized financial / travel / Human Resources systems • Thorough knowledge of organizational structure, administrative procedures, and policies, and matters of protocol • Very good knowledge of the MS Office applications, Internet and office technology equipment.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.