National Contracts Management Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Assignment is with family (ENTEBBE)

Under the direct supervision of the Contract Management Officer (CMO), the UN Volunteer will undertake the following tasks:

• The following duties and responsibilities are generic, subject to change and may differ depending on the requirements of the Mission. • Assist the Unit OIC to ensure that the Contractor(s) and the UN comply with their respective contractual obligations. • Assist the Unit OIC to ensure the Contractor(s) compliance with the terms and conditions of the Contracts and with the reporting requirements, schedules, and cost objectives of the Contract(s), report any deficiencies to Unit OIC. • Assist in developing systems for internal control to assure compliance with contractual terms and conditions. • Participate in, and document regular performance meetings; participation in periodic performance evaluations, for compliance with Logistics Support Division (LSD) and Procurement Division/Sections (PD/PS) requirements. • Assist and support the comprehensive monitoring, evaluation, and analysis of Contract(s) performance against the criteria set forth in the Unit’s Contractor Performance Evaluation and Management System as well as through the UNHQ database to ensure that key tasks and activities are being carried out and activities, milestones and deliverables are met. • Assist in ensuring proper use, inspection, and accounting for United Nations property and/or facilities placed at the disposal of the Contractor(s). • Assist in coordinating cost recovery for cost reimbursable services provided to Contractor(s), non-Contractor(s) 3rd parties and Entebbe Support Base (ESB) entities in receipt of outsourced support. • Assist in the receipt, review, and verification of invoices to ensure compliance with contractual requirements and substantiated with original supporting documentation. • Assist in the expeditious processing of Contractors’ invoices and monitoring the progress of the invoices until the Contractor is paid within contractual terms; identify any delays in the payment system and report these to the Unit OIC for subsequent action. • Assist in monitoring expenditure against budget, requisitions, and Contract, and report any deficiencies. • Assist in reconciling of all balances regularly and submission of accurate, auditable financial year end statistics to Unit OIC. • Assist the Unit OIC in the oversight of Contract(s) Not-to-Exceed (NTE) values, budgetary allotments, and the obligation of funds to meet contractual commitments. • Draft correspondence including the preparation of various reports, and special briefings/presentations, as and when required. • Assist in the preparation of formal and informal reports and presentations to management explaining Contract’s initiatives. • Maintaining Contract status databases and producing reports as required. • Assuming the responsibilities of the Unit OIC during his/her absence from the Mission area when/if required. • When working with (including supervising) national staff or (non-)governmental counterparts, including implementing partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training. • Assist in conducting Contractors’ performance evaluation for services/goods rendered/delivered according to the approved Contract Performance Reporting Tool (CPRT). • Monitor timely completion of Instant Feedback System (IFS) reports. • Performing any other related duties as may be required by the Team Leader or the Chief CMS.

Client Orientation, Communication, Creativity, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Administration, contract management, finance, procurement, supply chain, law, or any related area; Experience with NGOs/ International and/or Government experience is desirable.

The Democratic Republic of Congo is the second largest country in Africa, and as a result is quite diverse.

Living conditions therefore vary between MONUSCO duty stations, with all usual amenities present in the capital Kinshasa, but only very basic conditions in remote duty stations in the provinces, where, for instance, there may be no guarantee of public power supply nor running water. The ability to live and work in difficult and harsh conditions of developing countries is essential.

Accommodation is very expensive in both Kinshasa and Lubumbashi. Supermarkets exist in the large towns (e.g. Bukavu, Kisangani), but consumer items are generally very expensive (as everything is imported). For food, local markets offer a much cheaper alternative.

All MONUSCO duty stations are considered non-family duty stations, except for Kinshasa, Lubumbashi and Entebbe which are now considered family duty stations, and most are currently under UN Security Phase III (“relocation phase”: internationally-recruited staff are temporarily concentrated or relocated to specified sites/locations). In addition to insecurity related to the relatively volatile political situation as well as various conflict situations, certain places are subject to increasing street and residential crime, including in Kinshasa and Goma.

Some degree of medical service is provided in all MONUSCO duty stations. Certain vaccinations are mandatory for MONUSCO personnel to enter the DRC, while others are compulsory for all other incoming persons. It is possible for incoming MONUSCO personnel, including UN Volunteers, to be asked to provide proof of some or all vaccinations, though this is unlikely. All UN Volunteers must ensure that they are up-to-date with all appropriate vaccinations, which should be clearly and properly endorsed in the International Certificate of Vaccination (“carte jaune”). Malaria is present virtually throughout the DRC, and it is therefore recommended to take prophylaxis.

The unit of currency is the Congolese Franc. The US dollar is the other preferred currency. It may be impossible to exchange traveller’s checks away from the capital city. Credit cards are usually accepted in major hotels only in Kinshasa. In larger towns and cities (e.g. Kinshasa, Goma, Bukavu, Kisangani), UN Volunteers are recommended to open US Dollar bank accounts, while in other places, banks may be absent (including ATMs) and VLA payments will be processed in cash. UN Volunteers have the possibility to send part of their allowances to a bank account abroad.

In addition to French, there are four major spoken languages in DRC, namely Lingala, Kikongo, Tshiluba and Swahili.