SUPPLY ASSISTANT
Contract
This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.
Org. Setting and Reporting
This position is located in the Centralized Warehouse Unit of the United Nations Interim Security Force for Abyei (UNISFA), duty station Entebbe, Uganda. The Supply Assistant will report to the Chief Centralized Warehouse Unit or to the designated official.
Responsibilities
Under the overall supervision of the Chief Centralized Warehouse Unit or the designated official, the Supply Assistant will be responsible for the following duties: - Perform warehouse activities including receiving and inspection (R&I), storage, maintenance, and issuing of stocks to the Centralized Warehouse customers and maintaining accurate transactions history for all receipts and issues. - Receive and inspect of all delivered materials on behalf of the mission in a timely manner and maintain accurate records to enable the vendor payment. - Coordinate the incoming shipments with MOVCON - Transport Management Unit. - Conduct virtual goods receipt depending on the incoterm, if requested. - Maintain complete, reliable, and accurate R&I records for shipments received - Physical Inspection of materials and equipment jointly with Technical Units to ensure compliance with the PO specifications - Ensure all items received for storage are labeled, properly arranged in the storage shelves/bins and correctly entered into the UMOJA ERP; - Update bin locations of inventory and equipment at the warehouse; - Update the status of assets as reported through issue vouchers, transfer vouchers, etc; - Perform cycle counting program of inventories, if required. Ensure consistency in Umoja against physical inspections and cycle counts; - Perform assigned tasks including distribution planning, record keeping, packing of supplies, movement of cargo and delivery of goods. Prepare Cargo Movement Request (CMR) for transportation of goods and supplies. -Perform tasks and duties involving any labor work required. Perform warehouse housekeeping on a continuous basis; - Perform 100% physical count of equipment and expendable stocks in accordance with Mission’ policy; - Operate MHE (i.e. forklift) to move pallets and containers, when required; - Identify inventory to be written-off and coordinates Property Disposal for movement of written-off items, based on usage patterns and ABC analysis; - Support implementation of Occupational Health and Safety (OHS) and environmental policies in all warehouse operations; - Perform any other duties assigned by the Warehouse Supervisor.
Competencies
Professionalism: A comprehensive grasp of assets management, R&I, warehousing and accounting practices; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
A valid driving license is required. Training in software applications such as Word and Excel is required.
Work Experience
A minimum of three (3) years of progressively experience in supply chain, warehouse operations or combined experience on property control, assets management, property disposal, supply and logistics is required. Experience in operating fork-lift is desirable. Experience in the use of SAP databases is desirable.
Languages
English is the working language of the United Nations Secretariat. For the position advertised fluency in oral and written English is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located (Entebbe, Uganda). Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. • This position is temporarily available for a period of 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Added 6 hours ago
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Updated 6 hours ago
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Source:
careers.un.org
