National Consultant – Spotlight Initiative Project Assistance

Consultant Human Rights

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

To address the global challenges of VAWG, the European Union (EU) and the United Nations have partnered on a new multi-year programme, the EU-UN Spotlight Initiative to Eliminate Violence against Women and Girls (VAWG). The Spotlight Initiative aims to support transformative change on the ground to end violence against women and girls. The overall vision of the Spotlight Initiative in Timor-Leste is that women and girls enjoy their right to a life free of violence, within an inclusive and gender equitable Timor-Leste. The programme is aligned to the Timor-Leste “National Action Plan on Gender-based violence (2017-2021) and National SDG Roadmap, particularly on SDGs 5 and 16. It will contribute to the National Strategic Development Plan and reinforce Timor-Leste’s Development Plan and reinforce Timor-Leste’s implementation of commitments under the Beijing Platform for Action, the Concluding Observations of the Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW) Committee, the Convention on the Rights of the Child, among other international obligations.

The program was globally launched in 2017 and began implementation in Timor-Leste in 2020. There are five UN agencies participating in the Timor-Leste Spotlight Initiative. There are the United Nations Entity for Gender Equality and Empowerment of Women (UN Women), the United Nations Development Programme (UNDP), the United Nation Children’s Fund (UNICEF), the United Nations Population Fund (UNFPA), the International Labour Organization (ILO). The Resident Coordinator’s Office (RCO) provides overall strategic oversight and coordination for the Spotlight Initiative within the UN, with UN Women acting as the Technical Lead.

Despite progress which has been made, violence against women and girls, and particularly intimate partner violence, remains widespread, with 38% to 59% of women in Timor-Leste between the ages of 15 to 19 experience violence in their lifetime.1 As stated at Timor-Leste’s Voluntary National Review on the SDGs in 2019 and the report for the Beijing Platform of Action +25, there is a need for a comprehensive approach to ending violence against women and girls (VAWG).

The Spotlight Initiative will contribute to the elimination of domestic violence/intimate partner violence (DV/IPV) by responding to the needs of women and girls and addressing the underlying causes of violence against women and girls, using a multi-sectoral and intersectional approach across the ecological model. This will involve strengthening and widening partnerships and solidarity across civil society, government, media, private sector and development partners. The Initiative will empower individuals, equip institutions at national, sub-national and community levels with the policies, systems and mechanisms to prevent and respond to VAWG, and encourage the public to challenge harmful gender norms. Using innovative approaches, the SI will build a social movement of diverse advocates and agents of change for gender equality and social inclusion.

Duties and Responsibilities

Duties and Responsibilities and expected deliverables

Reporting to the Spotlight Initiative Project Officer, the Consultant will work with and provide support to the members of the Spotlight Initiative Team in the support of the project implementation with the UN Women rules and regulations. S/he will contribute to budget management and providing necessary operational, administrative and implementation support. The Consultant will work in close collaboration with the program officers and Spotlight Initiative projects’ staff in the UN Women Timor-Leste, as required for resolving complex finance-related issues and exchange of information.

Expected Deliverables:

TASKS

TIMELINE

Summary report on:

• Process payments for short-term contract holders and international consultants, as per contracts and upon receipt of deliverables
• Work with Spotlight initiative project team to make a payment, as needed, upon receipt of deliverables and confirmation from respective officers
• Schedule meetings/workshops and online events for the spotlight Initiative unit, involving internal and external participants and provide administrative support during the meetings/workshops/events
• Tracking of the unit’s procurement plan and updating as required by procurement unit, as applicable.
• Budget monitoring and expenditures tracking for Spotlight Initiative

30 September 2023

Summary report on:

• Process payments for short-term contract holders and international consultants, as per contracts and upon receipt of deliverables
• Process a contract issuance and amendment for consultants and make a payment, as needed, upon receipt of deliverables
• Schedule meetings and online events for the SPC unit, involving internal and external participants and provide administrative support during the meetings
• Liaise with Operations on operational related issues, including but not limited to Long Term Agreement procedures, payment to vendors, etc.
• Budget monitoring and expenditures tracking for Spotlight Initiative unit
• Monitoring and closure of UN Women Agreements with Partner (3 implementation partners)
• Provide support on project partner tracking sheet and documentation

31 October 2023

Summary report on:

• Process payments for short-term contract holders and international consultants, as per contracts and upon receipt of deliverables
• Process a contract issuance and amendment for consultants and make a payment, as needed, upon receipt of deliverables
• Schedule meetings or events for the Spotlight Initiative unit, involving internal and external participants and incl provide administrative support during the meetings
• Liaise with Operations on operational related issues, including but not limited to Long Term Agreement procedures, payment to vendors, etc.
• Budget monitoring and expenditures tracking for Spotlight Initiative unit
• Monitoring and closure of UN Women Agreements with Partner (3 implementation partners)
• Provide support on project partner tracking sheet and documentation

30 November 2023

Summary report on:

• Process payments for short-term contract holders and international consultants, as per contracts and upon receipt of deliverables
• Process a contract issuance and amendment for consultants and make a payment, as needed, upon receipt of deliverables
• Schedule meetings and online events for the Spotlight Initiative unit, involving internal and external participants and provide administrative support during the meetings
• Tracking of the unit’s procurement plan and updating as required by procurement unit, as applicable.
• Budget monitoring and expenditures tracking for Spotlight Initiative unit
• Monitoring and closure of UN Women Agreements with Partner (3 implementation partners)
• Provide support on project partner tracking sheet and documentation
• Overall brief tracking of the Implementation’s partner and documentation of the project implementation and Spotlight Initiative project closure

31 December 2023

All the deliverables, including events materials, notes and reports should be submitted in written in English language.

Upon receipt of the deliverables and prior to the payment of the instalment, the deliverables-related reports and documents will be reviewed and approved by UN Women. The period of the review is one week after receipt.

1. Inputs

• The consultant is expected to use her/his own computer and have all needed software for related tasks & would be able to work remotely.
• Cost of mobile phone communication incl. internet needs to be covered by the consultant.
• UN Women team will support resource materials, and reference documents as relevant;
• UN Women will cover cost of travel and travel allowance to the municipalities as per UN Women rules and regulations.

Competencies

Core Values:

• Respect for Diversity
• Awareness and Sensitivity Regarding Gender Issues
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement

Leading by Example Please visit this link for more information on UN Women’s Core Values and Competencies:

https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies:

• Strong commitment to gender equality and the empowerment of women, with demonstrated experience of researching or working on gender issues;
• Strong research and writing skills, with strong analytical skills and creative thinking;
• Ability to think and work logically and work precisely with attention to detail;
• Initiative, sound judgment and demonstrated ability to work harmoniously with staff members of different national and cultural backgrounds;
• Previous experience (also volunteer experience) from the non-profit sector is an advantage.
• Ability to multi-task and address competing priorities
• Ability to produce quality deliverables in a timely manner
• Strong computer skills, including Word, Excel, and Power Point

Required Skills and Experience

1. DURATION OF ASSIGNMENT AND DUTY STATION

The time required for the consultancy is about 6 months, the duty station is Dili, Timor-Leste.

1. CONTRACT SUPERVISION

The consultant will work under the direct supervision of the Program Officer who will be responsible for the quality assurance of the deliverables.

1. SCHEDULE OF PAYMENTS

Payment upon submission and satisfactory deliverables of the analysis report submitted.

1. THE QUALIFICATIONS EXPECTED ARE AS FOLLOWS:

• Timor-Leste national
• Minimum first-level university degree in Business Management, Public Administration, Budget and Finance, Human Resources, Law, Political and Social Science, International Relations or other relevant discipline
• Minimum 2 years of relevant administrative or programme/project support experience
• Experience in liaising and coordinating with national counterparts and civil society organizations is advantageous
• Experience working with the UN Agencies or other international organizations is advantageous.
• Proficient in English

1. Evaluation

Applications will be evaluated based on the cumulative analysis.

• Technical Qualification (100 points) weight; [70%]
• Financial Proposal (100 points) weight; [30%]

A two-stage procedure is utilised in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

Technical qualification evaluation criteria:

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:

Technical Evaluation Criteria

Obtainable Score

1. Education

• Minimum first-level university degree in Business Management, Public Administration, Budget and Finance, Human Resources, Law, Political and Social Science, International Relations or other relevant discipline

30%

1. Substantive experience and skills

• Minimum 2 years of relevant administrative or programme/project support experience

30%

1. Coordination skills

• Experience in liaising and coordinating with national counterparts and civil society organizations is advantageous. (10%)
• Experience working with the UN Agencies or other international organizations is advantageous. (10%)

20%

1. Financial management, Excel and language skills

• Proficient in English

20%

Total Obtainable Score

100%

Financial/Price Proposal evaluation******:

• Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
• The total number of points allocated for the price component is 100.
• The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.

1. HOW TO APPLY:

Interested applicants are requested to submit documents listed below:

• Updated CV/ P11 and copy of the latest certificate
• Proposed lump sum professional breaking down in daily professional fee and related cost (if any)

When applying; the CV/ P11 and proposed lump sum professional fee should be merged into one (1) single PDF document since the system will allow only to upload maximum one document. Therefore, please combine these forms and documents into one (1) single PDF document and upload them to the system.

Should they be short-listed in consideration of the consultancy post, candidates should have the ability to quickly medical certification or any other requested document. Incomplete applications will not be considered. Applicants are responsible to make sure they have provided all the requested application materials before the deadline.

Deadline of submission: NA as direct contract

A****nnex I: Financial Proposal

BREAKDOWN OF COSTS SUPPORTING THE ALL-INCLUSIVE FINANCIAL PROPOSAL

Breakdown of Cost by Components:

Deliverables

Fixed price

Date of Reporting/Submission

1. Report (max 6 pages) on tracking of the payment process to SSA, workshop/events for the spotlight initiative team and relevance administrations works and tracking of the procurement plan and weekly budget monitoring.

2. January 2022

3. Report (max 10 pages) Re- financial managements including monitoring of the payment to consultant and admin and logistic support for the SI project team’s request, liaise with operations on operational related issues, weekly budget monitoring and the expenditures tracking for the spotlight initiative unit.

30 September 2023

1. Report (max 10 pages) Re- financial managements including monitoring of the payment to consultant and admin and logistic support for the SI project team’s request, SSA tracking and brief of IP tracking sheet.

31 October 2023

1. Report (max 10 pages) Re- financial managements including monitoring of the payment to consultant and admin and logistic support for the SI project team’s request, SSA tracking and brief of IP tracking sheet.

30 November 2023

1. Report (max 10 pages) Re- financial managements including monitoring of the payment to consultant and admin and logistic support for the SI project team’s request, SSA tracking and brief of IP tracking sheet.

31 December 2023

The above lump sum costs include all administration incl. communication costs and expenses related to the consultancy. All prices/rates quoted must be exclusive of all taxes. The lump sum costs must be accompanied by a detailed breakdown of costs calculation incl. travel related costs, and daily professional fee.

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Added 10 months ago - Updated 9 months ago - Source: jobs.undp.org