National Consultant for Administrative and Logistical Assistance to Management (National, Belarus), 12 months - req

Consultant Admin Communications & PR

Contract

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UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, chance

Consultancy Title: National Consultant for Administrative and Logistical Assistance to Management (National, Belarus)

Section/Division/Duty Station: Front Office, UNICEF Belarus CO

Duration: August 2024 – August 2025 (about 12 months)

Home/ office Based: Remote/Home-based (with visits to the office upon needs)

About UNICEF

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. Over 75 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and abuse. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations, and governments.

BACKGROUND

Purpose of Activity/Assignment:

Under the supervision of Deputy Representative and Partnerships Specialist, the consultant will support the office in communications, operations and administrative support services to enhance the smooth running of the supervisors’ day-to-day activities. The consultant will also support the supervisors as well as other critical staff in initiating, following up on and resolving issues pertaining to administrative requests as well as translation and communication support.

Scope of Work:

1. Support in administrative/ logistics for Deputy Representative and Partnerships Specialist:

• Support for supervisors in visits with overall placement and orientation in Belarus
• Draft responses inquiries on routine questions and coordination of the issues / tasks with support of Belarus CO responsible team

2. Support in translation / interpretation/ assistance in understanding/ pulling out Russian language documents, electronic/phone communication to partners and/or meetings as required:

• Mostly rough translation of documents to provide a general understanding – e.g. content of specific projects/ MOUs/ agreements signed with partners, or TORs (e.g. TOR for Country Programme Evaluation)
• Supporting in translation of official letters plan to send or letters received – which would go through Representative and with other colleagues explaining – to ensure better understanding the environment and country context
• Possibly scanning of information in Russian that will be useful for work (e.g., in Partnerships mapping of donors if there is only Russian information to just explore, etc.)

3. Accompaniment during meetings:

• In some external meetings: 1) discreet interpretation during meeting focusing on main points; 2) after meeting enable supervisors to ask clarification of what happened; 3) write down after each external meetings a few bullet points of what was discussed & concluded, with whom, in English

* High-level official meetings would required official translator (with Ministers, Deputy Ministers, etc.)

Terms of Reference / Key Deliverables / Delivery Deadline:

Work Assignment Overview

Deliverables/ Outputs

Delivery deadline

Support in administrative/ logistics for Deputy Representative and Partnerships Specialist

Support for supervisors in visits with overall placement and orientation in Belarus

31/12/2024

Draft responses inquiries on routine questions and coordination of the issues / tasks with support of Belarus CO responsible team

31/08/2025

Review, prepare and manage translation / interpretation/ assistance in understanding/ pulling out Russian language documents, electronic/phone communication to partners and/or meetings as required

Mostly rough translation of documents to provide a general understanding – e.g. content of specific projects/ MOUs/ agreements signed with partners, or TORs (e.g. TOR for Country Programme Evaluation)

31/08/2025

Supporting in translation of official letters plan to send or letters received – which would go through Representative and with other colleagues explaining – to ensure better understanding the environment and country context

31/08/2025

Possibly scanning of information in Russian that will be useful for work (e.g., in Partnerships mapping of donors if there is only Russian information to just explore, etc.)

30/06/2025

Accompaniment during meetings

In some external meetings: 1) discreet interpretation during meeting focusing on main points; 2) after meeting enable supervisors to ask clarification of what happened; 3) write down after each external meetings a few bullet points of what was discussed & concluded, with whom, in English

* High-level official meetings would required official translator (with Ministers, Deputy Ministers, etc.)

31/08/2025

Provide support and back up for office calls, registration of correspondence and some small administrative tasks while the absence of the Executive Assistant to ensure smooth operation of the Front Office

At least 5 weeks of back up functions in total

31/08/2025

Travel (if required as per TOR):

No travels expected within this TOR

Qualifications

Education:

• University degree with a focus in International Relations, Public Relations, Social/Human/Language Sciences or other related fields.

Work experience/****Knowledge/Expertise/Skills required:

• A minimum of 2 years of relevant administrative or clerical work experience is required
• Fluency in English and Russian is required both writing and speaking. Knowledge Belarusian and/or French is an asset.
• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint;
• Organizational, planning and prioritizing skills and abilities;
• High sense of confidentiality, initiative and good judgment;
• Ability to work independently as well as with a team in an international, multicultural and interdisciplinary environment and establish harmonious and effective working relationships both within and outside the organization patiently and tactfully.

Competencies:

• Demonstrates Self Awareness and Ethical Awareness
• Works Collaboratively with
• Drive to achieve impactful results

Requirements:

Completed profile in UNICEF's e-Recruitment system and

• Interested applicants should provide a letter of interest (Cover Letter) describing how they can contribute to the interventions listed under roles and responsibilities and why they should be selected for this position. In addition, they should share their latest CV/Resume and financial proposal to undertake this job Financial Offer template_admin support DR PS Consultant_UNICEF Belarus.docx
• Samples of the related job/tasks done/portfolio.
• Upload copy of academic credentials
• Financial proposal should be submitted using the financial offer template Financial Offer template_admin support DR PS Consultant_UNICEF Belarus.docxand must:
  • Reflect the costs per each deliverable and the total lump-sum for the whole assignment period (in US$) to undertake the terms of reference.
  • Include travel costs and daily subsistence allowance, if internationally recruited or travel is required as per TOR. Consultants are responsible for arranging their own transportation arrangements. UNICEF can provide office vehicle for some duty travel missions with prior agreement as per monthly travel plan approved by the supervisor.
  • Include any other costs: health insurance, payment of an incidental expenditure (such as bank charges, insurances, etc.) and living costs as applicable.
• Indicate your availability.
• Any emergent / unforeseen duty travel and related expenses will be covered by UNICEF.
• At the time the contract is awarded, the selected candidate must have in place current health insurance coverage.
• Payment of professional fees will be based on submission of agreed satisfactory deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Individuals engaged under a consultancy will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants. Consultants are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.

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Added 5 days ago - Updated 1 hour ago - Source: unicef.org