National Consultancy for Enterprise Content Management/ Document Management, Ulaanbaatar, Mongolia, 3 months, full-time

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, champion.

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in

everything the organization does — in programs, in advocacy and in operations.

UNICEF Mongolia is starting its new five-year Country Programme in 2023 with the following

five Outcomes adopting the framework of the Global Strategic Plan:

Outcome 1: Health and Nutrition Development

Outcome 2: Education

Outcome 3: Child Protection

Outcome 4: WASH and Climate Change

Outcome 5: Social Inclusion and Evidence

The Mongolia Country Office (MCO) is a pilot office for the Global Knowledge Management (KM)

Strategy (Mid-term) with the objectives to increase knowledge sharing across programmes and grow the

capacity to manage the knowledge effectively within the Office. Following the guidelines under the

UNICEF KM Global Strategy Priority 4, the MCO aims to introduce the KM elements to the Office to

ensure that the basic governance, resources, and use of technology are in place to enable the MCO to

do KM effectively in the long term. One of the specific tasks include more effective use of the

Enterprise Content Management (ECM).

How can you make a difference?

Under the direct supervision of the Deputy Representative, the consultant will be responsible for development of the office wide document management system to provide technical solution, expertise to strengthen programme effectiveness, knowledge management,

evidence generation by mapping the structure and content, and monitoring the usage for evaluation purpose. The consultant will also work closely with the ICT Officer for Information Security and governance framework of UNICEF.

To organize the MCO sharepoint portal in close coordination with the office KM working group for Collaboration and Communication purpose as per the guiding principles and office needs.

• • Review and familiarize with the UNICEF ECM policy and procedures and KM Global Strategy
  • Develop the new SharePoint structure in accordance with the MCO KM strategy
  • Link the existing files with accurate file categories
  • Conduct training to UNICEF MCO staff on the full function of SharePoint and the new structure
  • Develop a Standard Operation Procedure for the improved knowledge management system.

Programme Area and Specific Project Involved: To support MCO with KM strategy to improve programme delivery and office operation.

Contract Duration: 3 months

For more detailed terms of reference, click here ECM Consultant_ToR_ad.pdf

To qualify as an advocate for every child you will have…

• Masters degree in Computer Science, University degree or MS certified certificate. Sharepoint 2007/2010/2013 and framework skills, CSOM, JSOM, SSOM, Hosted App, development and implementation of business logic in web applications and front-end development skills.
• Have created/managed Sharepoint sites/ webparts, document libraries. Have experience in Sharepoint solution development and implementation/administration/ governance policies and management strategies.
• English proficient and good communication skill

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.