Mozambique Local Internship - Human Resources - Tete

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

• Currently enrolled and have attended University courses in the last 12 months inclusive of having completed at least two years of undergraduate studies or have recently graduated in the last 6 months’ in Human Resources, Business Management or other relevant field;
• Proficiency in MS Office (Word, Excel, Power Point);
• Fluent in English
• [[Other specific requirements (if any)]]

ORGANIZATIONAL CONTEXT

The World Food Programme is the world's largest humanitarian agency, fighting hunger worldwide. We are currently seeking to fill an internship position under the WFP Human Resources Unit of the Mozambique Country Office. The position will be based in Tete, Mozambique. The Internship will be for an initial period of 6 months months starting from October 2022.

JOB PURPOSE

The selected candidate will be assisting the WFP Tete Field Office with the following key duties:

• Provide assistance on general HR queries and follow up actions, to ensure consistent and delivery of quality HR services to clients.
• Liaise with other internal units/offices on HR related matters and provide necessary information in order to enable timely HR services.
• Provide administrative support in various HR activities in the areas of work allocated.
• Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
• Provide assistance on general HR queries and follow up actions, to ensure consistent and delivery of quality HR services to clients.
• Liaise with other internal units/offices on HR related matters and provide necessary information in order to enable timely HR services.
• Provide administrative support in various HR activities in the areas of work allocated.
• Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines
• Perform other duties as required.

KEY ACCOUNTABILITIES (not all-inclusive)

• Organize and maintain personnel records, HR databases and archives.
• Leave plans, attendance sheet, payroll review and other HR required elements are followed up, properly tracked, and documented.
• Ensure organization’s HR procedures are shared among the staff.

4Ps CORE ORGANISATIONAL CAPABILITIES

FUNCTIONAL CAPABILITIES

OTHER SPECIFIC JOB REQUIREMENTS

• Proactivity and willingness to learn;
• Ability to review a variety of data, identify and adjust data discrepancies.
• Ability to organize the filling of personal and confidential documents.
• Ability to handle a large volume of work possibly under time constraints.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

TERMS AND CONDITIONS

• Interns receive a monthly stipend from WFP of US$ 575 per month.
• WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
• WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education;

DEADLINE FOR APPLICATIONS

Applications will be received up to 31 July 2022.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.