Movement Control Assitant

Result of Service - A well-organized and efficient Movement Control Unit capable of arranging the safe and efficient transportation to and from the field mission of all mission personnel as well as equipment and goods. - The planning, coordination and monitoring of multiple passenger and baggage/cargo movement activities simultaneously in an effective and timely manner. - The provision of timely and well-explained information on aviation safety requirements and related UN rules, regulations and safety procedures, flight schedules and travel bookings to field mission staff.

Work Location Bogota HQ

Expected duration Initial 6 months exceptionally renewable for another 3 months.

Duties and Responsibilities - Develops passenger and cargo load plans for all modes of transport. - Liaises directly with clients and assists in making sure passenger and cargo documentation is submitted on time and as per UN regulations. - Supervises administrative and handling staff to ensure instructions, regulations, security and safety measures are enforced. - Liaises directly with transportation Contractors for all modes of transport (air, road and river). - Assures dangerous goods are transported in accordance with applicable international Dangerous Goods Regulations. - Manages and coordinates shipments including customs clearance, specifying carriers, routes of movement, transit times and service levels. - Facilitates contacts with port authority and local authorities responsible for travel-related, immigration and customs issues. - Assists with the planning and execution observer deployments and re-deployments including initial deployments and repatriations. - Collects movement information and defines requirements. Coordinates the Daily Flight Schedule with Air Operations to meet passenger and cargo requirements. - Coordinates non-scheduled mission flights - Prepares operational reports and related statistical data - Prepares, reviews, and distributes manifests - Provides Multi-modal movement control support to the sector - Plans, prioritizes, coordinates and monitors movement tasks and responsibilities in the sector - Provides support to Travel, Procurement and Logistics Unit/Section as per Movcon SOP - Performs inputs and updates in Umoja Transport Management Module - Produces Business Intelligence (BI) Reports for Movcon Unit - Monitors contract performance and identifies areas of improvement through the Contract Performance Reporting Tool (CPRT) platform - Monitors and adjusts Key Performance Indicators (KPI’s) to properly reflect service requirements - Receives, checks, and submits invoices received from contractors for approval - Processes additional route requests submitted by Regional Administrative Officers (RAO’s) in liaison with the Contracts Management Unit and Procurement Unit. - Maybe required to lift packages within the warehouse. - Performs other duties as required.

Qualifications/special skills Skills: Excellent Customer Service skills as well as Negotiating skills Academic Qualifications: High school diploma is required. Certification/education in multi-modal transportation (Freight Forwarding, Cargo Transportation, Customs Clearance) or a related field is required. Experience: Minimum 5 years of Transportation related experience in the fields of :

*Freight forwarding by Air, Sea Road *Aviation *Customs

Experience in UN system would be an advantage. Language: Fluency in both working languages (English & Spanish) written and spoken is required.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.