Movement Control Assistant

Result of Service - Safe, efficient and timely transportation of all mission staff as well as equipment and goods to and from field duty stations. - The planning, coordination and monitoring of multiple passenger and baggage/cargo movement activities simultaneously in an effective and timely manner. - The provision of timely and well-explained information on aviation safety requirements and related UN rules, regulations and safety procedures, flight schedules and travel bookings to field mission staff

Work Location Bogota HQ

Expected duration Initial 6 months exceptionally renewable for another 3 months.

Duties and Responsibilities Within the terms of the organization’s delegated authority and under the direct supervision of the Movcon Officer, the Individual Contractor will undertake the following tasks:

• Develops passenger and cargo load plans for all modes of transport.
• Liaises directly with clients and assists in making sure passenger and cargo documentation is submitted on time and as per UN regulations.
• Supervises administrative and handling staff to ensure instructions, regulations, security and safety measures are enforced.
• Liaises directly with transportation Contractors for all modes of transport (air, road and river).
• Assures dangerous goods are transported in accordance with applicable international Dangerous Goods Regulations.
• Manages and coordinates shipments including customs clearance, specifying carriers, routes of movement, transit times and service levels.
• Facilitates contacts with port authority and local authorities responsible for travel-related, immigration and customs issues.
• Assists with the planning and execution observer deployments and re-deployments including initial deployments and repatriations.
• Collects movement information and defines requirements. Coordinates the Daily Flight Schedule with Air Operations to meet passenger and cargo requirements.
• Coordinates non-scheduled mission flights.
• Prepares operational reports and related statistical data.
• Prepares, reviews, and distributes manifests.
• Provides Multi-modal movement control support to the sector.
• Plans, prioritizes, coordinates and monitors movement tasks and responsibilities in the sector.
• Provides support to the Travel Team, Procurement and Logistics Units as per Movcon SOP.
• Performs inputs and updates in Umoja Transport Management Module.
• Produces Business Intelligence (BI) Reports for Movcon Unit.
• Monitors contract performance and identifies areas of improvement through the Contract Performance Reporting Tool (CPRT) platform.
• Monitors and adjusts Key Performance Indicators (KPI's) to properly reflect service requirements.Receives, checks, and submits invoices received from contractors for approval.
• Processes additional route requests submitted by Regional Administrative Officers (RAO's) in liaison with the Contracts Management Unit and Procurement Unit.
• Maybe required to lift packages within the warehouse.

• Performs other duties as required.

  Qualifications/special skills Skills : Excellent Customer Service skills as well as Negotiating skills

Academic Qualifications : High school diploma is required.

Certification/education in multi-modal transportation (Freight Forwarding, Cargo Transportation, Customs Clearance) or a related field is required.

Experience : Minimum 5 years of related experience in the fields of :

*Freight forwarding by Air, Sea Road *Aviation *Customs

Experience in UN system is desirable.

Language: English and French are the working language of the United Nations Secretariat, for the position advertised, fluency in English and Spanish (both oral and written) is required.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.