Monitoring and External Relations
Application deadline 3 months ago: Tuesday 1 Nov 2022 at 00:00 UTCOpen application form
This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.
This position will support the policy work of the UNODC Human Trafficking and Migrant Smuggling Section (HTMSS), and in particular will support and work for the Global Action to Prevent and Address Trafficking in Persons and the Smuggling of Migrants in Asia and Middle East (GLO.ACT Asia and Middle East) implemented by HTMSS.
GLO.ACT is a joint initiative by the European Union (EU) and UNODC being implemented in partnership with IOM. The programme builds on a global community of practice set in motion in GLO.ACT 2015-2019 and assists governmental authorities and civil society organizations in targeted, innovative and demand-driven interventions: sustaining effective strategy and policy development, legislative review and harmonization, capability development, and regional and trans-regional cooperation. The project also provides direct assistance to victims of human trafficking and vulnerable migrants through the strengthening of identification, referral, and protection mechanisms. One of the five objectives of
GLO.ACT is to improve evidence-based policies as well as to identify and exchange good practices on preventing and addressing human trafficking and migrant smuggling.
The UNODC Liaison Office in Brussels (BRULO) is a strategic presence in Brussels responsible for relations with the EU, NATO, WCO and the Government of Belgium. The Office is tasked with promoting a better understanding of UNODC mandates to all institutions including think tanks, NGOs, associations, universities and the general public in Belgium to enhance cooperation and develop joint ventures including with the Brussels based UN agencies, through policy dialogues, advocacy and resource mobilization. In addition, the Office provides support to UNODC Headquarters in Vienna and the Field Office network in 86 Countries globally in their relationships with the Brussels based institutions.
Within the delegated authority and under the supervision of the UNODC Brussels Liaison Office Representative and of the GLO.ACT Project Coordinator or his/her designated mandated representative(s), the UN Volunteer will:
· Support the day-to-day management of GLO.ACT and work with the GLO.ACT Team in HQ and in the Field to help drive implementation of activities at regional and country level following a human rights and gender sensitive approach; · Support the implementation of GLO.ACT activities, including participating in project meetings, supporting the implementation of the national and the regional workplans; identifying issues and risks to be addressed and recommending corrective actions; liaising with relevant HQ and field staff; identifying, monitoring and tracking follow-up actions, under the guidance and day-to-day direction of the GLO.ACT Project Coordinator and the GLO.ACT Programme Management Officer; · Support the organization of GLO.ACT meetings and events (online or in-person); provide administrative and substantive support to GLO.ACT meetings, side events and panel discussions, as necessary; · Contribute to the preparation and review of various written outputs, e.g., research and assessment reports, quarterly and annual reports, minutes of meetings, promotional material; · Prepare progress reports on the GLO.ACT Asia and the Middle East activities implemented at country level and development of the respective country work plan; address issues and risks identified during the project conceptualization and implementation phase; · Review, update and implement project monitoring and reporting tools (using Excel and SmartSheet) in the HQ and in the field offices. Facilitate its implementation through peer learning, learning sessions, draft/update templates; · Provide inputs for performance parameters and indicators, programme performance reports as well as inputs for results-based management as part of the monitoring, evaluation and implementation plan; · Produce various video outputs, e.g., video tutorials on project management tools, project monitoring and evaluation tools, promotional materials; · Contribute to GLO.ACT's communication outputs (web articles, resources, newsletters, videos, media engagements etc.). Update the content of the GLO.ACT Asia and the Middle East website in liaison with the Project Coordinator, the Programme Management Officer, the Communications Expert, and the HTMSS team; · Undertake project management support activities, as required, to promote the accurate and timely use of project management tools, project monitoring and evaluation tools and other project data collection and providing logistical/operational support to project activities; · Support the creation and maintenance of informal cooperation networks, including on training and learning, between the GLO.ACT team, National Officers and civil society actors for information sharing and good examples on the above topics; · Contribute to maintaining and developing partnerships in Brussels, including identification of opportunities to expand policy and operational cooperation within the GLO.ACT partner countries, support to outreach, joint events and meetings in Brussels for HTMSS priorities, and drafting of relevant materials building on GLO.ACT’s results, lessons learned and good practices. · Any other related tasks as may be required or assigned by the supervisor.
Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
· Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); · Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; · Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities. · Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; · Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; · Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
As an active UNODC team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNODC and its beneficiaries in the accomplishment of her/his functions, including:
·Management, implementation and monitoring of the GLO.ACT project is supported and strengthened following a human rights and gender sensitive approach; ·GLO.ACT activities at country level implemented; implementation of country and regional workplans supported; issues and risks to project implementation identified and addressed; continuous liaison carried out with relevant HQ and field staff; follow-up actions identified, monitored and tracked; ·Organization of GLO.ACT meetings, side events and panel discussions (online or in-person) supported, as necessary; · Contributions to the preparation and review of various written outputs, e.g., research and ssessment reports, quarterly and annual reports, minutes of meetings, promotional material; · Various video outputs, e.g., video tutorials on project management tools, project monitoring and evaluation tools, promotional materials produced and utilized by GLO.ACT field staff; ·The GLO.ACT webpage and subpages are updated on a regular basis; · Progress and on demand reports on the identified barriers to the development and implementation of training skills in the field, such as resource and equipment constraints, rotation policies and complicity identified; ·The monitoring and reporting template sheets for GLO.ACT Asia and the Middle East in Excel and Smartsheet covering the following functions: Outcome Monitoring, Resources, Deliverables, Workplans, Quarterly Requests and Budget are updated and maintained; ·Project management support activities undertaken, e.g. training and mentoring sessions, to promote the accurate and timely use of project management tools, project monitoring and evaluation tools and other project data collection to support the National Project Officers; ·The UNODC partnership with the EU for HTMSS priorities is strengthened in Brussels, building on GLO.ACT’s results, lessons learned and good practices. ·Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment ·A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.
· Professionalism: demonstrated understanding of operations relevant to UNODC; technical capabilities or knowledge relevant or transferrable to UNODC procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;
·Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues;
· Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.
· Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;
· Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups.
project management, international cooperation, research, monitoring, evaluation and training design, or other relevant programmes at the national and/or international level; experience with international development cooperation is an asset, as is experience working in the UN or other international development organization;
· Experience in project management, reporting and monitoring tools is required; · Experience in the usage of social media tools and understanding of the print and audio-visual media is required; · Experience on the implementation of programmes or projects to prevent and combat trafficking in persons and smuggling of migrants is desirable; · Experience delivering training to international audiences is desirable; · Excellent oral and written skills; excellent drafting, formulation, reporting skills; · Accuracy and professionalism in document production and editing; · Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; · Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; · Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; · Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; · Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain; (if not applicable, delete) · Sound security awareness; · Have affinity with or interest in UNODC, volunteerism as a mechanism for durable development, and the UN System.
The International UN Volunteer will be based in Brussels, Belgium, where the UNODC Liaison Office BRULO is located. Belgium is at a security level 1 (Minimal) and is considered non-restrictive regarding travel. Currently there are no significant security threats in general nor direct threats to UN personnel or assts within the country. It is the UN Volunteer’s responsibility to comply with immigration, customs and health requirements while entering/exiting the country.
Quality of life in Belgium is reflected by the low crime rate, high level of social security and recreational infrastructure. There is no general threat from terrorism.
Conditions of Service
The initial contract is issued upon arrival for the period indicated above. The contract can be extended depending on continuation of mandate, availability of funding, operational necessity and satisfactory performance. However, there is no expectancy of renewal of the assignment.
A UN Volunteer receives a Volunteer Living Allowance (VLA), which is composed of a Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three).
The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be calculated using by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate. The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates monthly according to cost of living. This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living. The PAM is established by the International Civil Service Commission (ICSC) and is published at the beginning of every month on the ICSC website - http://icsc.un.org.
UN Expert Volunteers receive a monthly Expertise Differential, calculated at 40% of the UN Specialist Volunteer monthly living allowance.
In non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, international UN Volunteers receive a Well-Being Differential (WBD) on a monthly basis. Furthermore, UN Volunteers are provided a settling-in-grant (SIG) at the start of the assignment (if the volunteer did not reside in the duty station for at least 6 months prior to taking up the assignment) and in the event of a permanent reassignment to another duty station. UNV provides life, health, permanent disability insurances as well as assignment travel, annual leave, full integration in the UN security framework (including residential security reimbursements). UN Volunteers are paid Daily Subsistence Allowance at the UN rate for official travels, flight tickets for periodic home visit and for the final repatriation travel (if applicable). Resettlement allowance is paid for satisfactory service at the end of the assignment. UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including Code of conduct, to the successful candidate.