MIRT Desk Officer PSO

Work Arrangement:

Job Description

The Mobile Integrated Response Teams (MIRTs) are fully mobile teams deployed by the International Rescue Committee (IRC) in Ukraine to provide humanitarian assistance in response in underserved and hard-to-reach areas. Comprised of sector specialists and support staff, MIRTs are capable of rapidly assessing, delivering, and monitoring assistance in the sectors of Cash and Basic Needs (CBN), Health, and Protection. These teams are specifically designed to be flexible and responsive, able to deploy within 72 hours to identified areas of need. Their primary objective is to provide timely and quality assistance to vulnerable populations, particularly in underserved and hard-to-reach areas. MIRTs play a crucial role in conducting sector-specific assessments, delivering life-saving aid, implementing targeted interventions, and collaborating with local partners and stakeholders to ensure a coordinated and effective response.

Duty station: Dnipro

Key working relationships: Position Reports to: Rapid Response Team Coordinator Position directly supervises: N/A Internal collaborations within IRC: Field Coordinator, WPE, CP, ERD, Health Co

JOB SUMMARY:

The Program Support Officer will be responsible for all data information, management, and analysis from the IRC Ukraine ERD Program. The position will provide required support on the design and implementation of new technology to be used to improve overall data collection and management responsible for helping to implement the ERD program portfolio. The Officer will play a critical role in ensuring the effective management of administrative tasks and operations. They will ensure that all necessary IRC systems, policies and procedures are understood, and used by unit team members. Where policies and procedures are not in place, the position will be responsible for working with relevant departments and staff to develop them.

MAIN RESPONSIBILITIES: Program Support · Work with the MIRT Coordinator and overall team to provide functional support for operations of cash and in-kind distributions and partnership management. · Lead creation and maintenance of various trackers, folder structures, and other project management functions. · Liaise with operations focal points to ensure the smooth operations of projects. Human Resources · Oversee and coordinate onboarding of new MIRT staff by planning Orientation schedules · Regularly update onboarding documents and resources · Serve as the focal point for new hires and Human Resources department Procurement and Sourcing · Develop purchase orders, TAFs, contract payments and other finance transactions, coordinating with Global Supply Chain, Finance or outside vendors as needed · Lead the procurement processes for paying vendors, including for translations, office supplies, and other materials for the team · Maintains supply inventory by checking stock to determine inventory level, anticipate needed supplies, placing and expediting orders for supplies Departmental Support · Represent the team in ongoing intra-departmental projects, working closely with operations support leads from other units · Maintain records and tracking for use by departmental leadership · Format documents for internal and external dissemination · Assist with the planning and logistics of workshops, conferences, meetings, and team retreats · Support in other administrative and scheduling tasks

JOB REQUIREMENTS

Education: University Degree in International Development, Business Management, information management/technology and systems, computer science, data science, or a related field required Demonstrated Skills and COMPETENCIES: - Minimum 2-4 years previous experience working in a similar support function, NGO experience is an advantage. - Fluency in English required along with Ukrainian and/or Russian fluency. - Shown ability to work well in and promote teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure with professional grace. - Willingness to travel to different locations within Ukraine. - Demonstrated dedication to an anti-racist and Do No Harm approach, gender equality and inclusion - Excellent Microsoft Office skills and experience with financial and procurement systems - Excellent interpersonal, oral, and written communication skills - Highly organized with a strong attention to detail - Aptitude for, and interest in, providing creative means of training and developing staff in organizational systems and procedures - Previous experience in project management in related sectors/programs - Female candidates are highly encouraged

Ukrainian nationals required.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Professional Standards The International Rescue Committee is determined to protect the people it serves and staff from all kinds of harm, including sexual exploitation, abuse, and harassment. It is committed to take all necessary preventive measures and create an environment where people feel safe. IRC builds diverse and inclusive teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

IRC workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces its safeguarding policies to protect adult and child clients from any form of exploitation and abuse, including sexual exploitation and abuse, and its staff from sexual harassment and violence.

Where misconduct is alleged, IRC follows a Zero tolerance approach and takes all necessary actions and corrective measures. IRC investigation unit comprises of experts and trained investigators that ensures professional survivor-centered investigations are conducted if allegations of safeguarding violations are reported through the safe and accessible reporting channels that IRC makes available to its staff, partners, and clients.

These commitments are set out in IRC’s Safeguarding Policies, accessible in English and in Ukrainian language via this link: https://rescue.box.com/v/irc-safeguarding-policies.

IRC is an active member of the Inter-Agency Working Group on Protection from Sexual Exploitation and Abuse (PSEA) set-up in Ukraine.

Qualifications