Mine Action Programming Expert LBN/CO/IC/154/22

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UNDP has been the lead agency for supporting mine action in Lebanon since February 2010. UNDP Lebanon aims to assist the LMAC in the development of national institutions for sustainable mine action programme in Lebanon. At the same time, it has been supporting the growth of national operational capacities including clearance, Risk Education, and victim assistance on the ground.

Over the past couple of years LMAC has been ranked amongst the top Mine Action Centers worldwide. The institution is divided into several sections: Operations, Quality Management, Information Management, Arab Regional Cooperation Program, Administration and Finance, Mine Risk Education and last but not least Mine Victims assistance. The operations sections work is based on a systematic process with meticulous procedures and checks. Other sections are also well organized. Accordingly, the different sections have an overarching group of standard operating procedures (SOPs) to systematically manage their activities through procedures, enhance data gathering, data sharing and co-operation between sections at the same time as reinforcing the institutional memory and reducing the negative impact of staff rotations.

The engineering regiment engages in Humanitarian mine action in close coordination with LMAC. Based on the policy of continuous improvement, the regiment needs to revamp its SOP in line with the newly adopted LMAC SOP and the periodically updated NMAS.

The periodic rotation of military staff, present a sustainability of quality HMA activities and procedures. That risk can be mitigated by the provision of a group Institutional SOPs’ with which new staff must comply, enabling new appointees to operate upon their arrival with the specific position without disruption or unnecessary change.

The Regional School for Humanitarian has been successfully organizing classes for the national regional and international teams. With the increased need for humanitarian demining all through the region, the school will have to cater to increasing demand for capacity building and training. The Humanitarian Mine Action Sector has rapidly evolving norms and procedures based on international standards necessitating continuous adaptation, and learning. The demand for the different topics for training needs to be assessed to cater for the growing community of humanitarians working in mine action.

In this context, the UNDP Mine Action programme requires the service of a Mine Action Programming Expert for a period of 12 weeks to undertake the scope of work stipulated below. LMAC will designate a steering committee that will review and support the tasks of this mission.

Duties and Responsibilities

The national consultant will undertake the following tasks and responsibilities:

1. Develop a group of Institutional SOPs for the engineering regiment HMA operations that will formalize information sharing and cooperation: In order to achieve that, the National consultant will:

• Present work plan and methodology for the SOP preparation, the strategy document.

• Conduct and facilitate a first pre-development joint consultative meeting/Workshop stakeholders:

• Brief the regiment on the advantages of having formal Information Sharing & Cooperation mechanisms, structures and best practices

• Provide discussion points and encourage input from participants

• Record key stakeholders’ views and inputs to be considered while drafting the preliminary SoPs;

• Engage/meet with different section heads at LMAC and, in particular operations and quality department to collect needed information about the different sections and their practices/unformal Sops or rules….

• Draft preliminary SOPs incorporating different inputs collected from the first joint consultative meeting and from the individual meetings; SOPs shall follow the Lebanon NMAS and other requirements

• Coordinate with the stakeholders during the drafting process for continuous technical input.

• Present the draft SOPs at a workshop and make changes with a view to achieving consensus while preserving operational efficiency of the SoPs

• Present the draft Institutional SOPs’.

• Encourage critical assessment of the draft and solicit inputs to promote ‘ownership’ by those attending;

• Record the comments/inputs shared during the workshop.

• Finalize the SoPs document based on the consultative meeting/workshop, will be subject to regular Quality Management review and improvement as appropriate and needed.

• Present the final draft to the UNDP Project Manager and to the LMAC Director.

1. Develop a regional assessment of training and capacity building needs In order to achieve that, the national consultant will:
   1. Present work plan and methodology
   2. Conduct and facilitate a first pre-development joint consultative meeting/Workshop stakeholders

For additional information, please refer to ANNEX I – Terms of Reference

Competencies

Competencies

• Excellent written and oral communication skills.
• Excellent command of the English language.

Required Skills and Experience

The Individual Consultant should possess the following minimum qualifications:

Academic Qualifications:

• At least Bachelor’s degree in humanities, international affairs or related studies

Experience:

• At least 2 years of proven experience in Mine Action on an operational, strategic and programming level.
• At least 2 years’ experience in management.
• Cross-cultural working experience.
• Demonstrated understanding of the key Mine Action Stakeholders in Lebanon and the context in which they operate. (at least 5 years of experience).

How to apply:

The consultancy is open for all national consultants who meet the selection criteria and propose a competitive fee. Interested consultants are requested to apply only through this UNDP jobs portal https://jobs.undp.org/.

Submissions through any other media will not be considered.

The application must include all of the following documents:

• P11,
• Annex 3 (Offerors Letter) and
• Financial proposal

All files shall be submitted in one single document and uploaded as word or PDF file to the UNDP job site.

It has been observed that bidders don’t submit all requested documents and thus reducing their chance to be selected for a contract with UNDP. Before you submit your offer please revise that the application is complete and comprises all Three (3) documents.

Incomplete applications will not be considered.

ANNEXES

ANNEX I - TERMS OF REFERENCE (TOR)

ANNEX II - INDIVIDUAL CONSULTANT CONTRACT AND GENERAL TERMS AND CONDITIONS

ANNEX III - OFFEROR’S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT