Long Term Agreement for Individual Consultant: Ad Hoc Administrative Support - AU, UNICEF Supply Division - Part-Time (15.03.2023-31.12.2023) - Office Based

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, care

How can you make a difference?

Purpose of Activity/Assignment:

On-call availability depending on needs for back up for internal operations and support to the Administration Unit in Supply Division, performing various administrative and general services tasks

Scope of Work:

1. Acts as a backup for receiving in-house requests for services from Administration Unit. Responds to queries and forwards requests to the responsible person within the Unit, ensuring timely delivery. 2. Provides back up for other AU functions, travel services and various facility management activities as required, including support in management of mail, couriers, driving, as well as management of office supplies. 3. Provides welcoming and professional access to UNICEF premises for staff and visitors. 4. Supports coordination of event activities, between Administration Unit and internal and external stakeholders for events, on and off premises, including room setups and monitoring during the respective event. 5. Acts as back up coordinator for event activities, between Administration Unit and internal and external stakeholders for events, on and off premises.

Work Assignment Overview

Tasks/Milestone 1: Acts as a backup for receiving in-house requests for services from Administration Unit. Deliverables/Outputs: Responds to queries and forwards requests to the responsible person within the Unit, ensuring timely delivery. Places orders of business cards and similar printing services Support in travel services, including renewal of UNLPs and Visas. and various facility management Supports management of mail, couriers and office supplies Distributes staff’s SIM cards and assists with related queries and invoices, communication with provider and similar activities.

Tasks/Milestone 2: Receives general phone calls and emails Deliverables/Outputs: Distributes general phone calls, emails to respective centre/staff upon review.

Tasks/Milestone 3: Provides welcoming and professional access to UNICEF premises for staff and visitors. Deliverables/Outputs: Confirms and obtains appointments. Announces visitors to the respective centre and/or individual staff member with due regard to the internal security and safety requirements.

Tasks/Milestone 4: Supports coordination of event activities, between Administration Unit and internal and external stakeholders for events, on and off premises. Arranges visitors’ access badges and ensuring collection of these upon departure. Deliverables/Outputs: Arranges taxis and other transport as required. Supports in meeting room bookings.

To qualify as an advocate for every child you will have…

• Secondary Education
• Minimum four years of experience in operational and support environment in an international organization or a large private company with frequent international contacts. • Excellent customer service skills. • Demonstrated knowledge and use of various communication tools/computer software. • Ability to communicate in a professional, friendly and effective manner in a multi-cultural environment. • Demonstrated effective organisational skills and ability to handle work in an efficient and timely manner. • Ability to work in a multi-cultural, with sensitivity and respect for diversity. • Self-starter and ability to work within a team. • Ability to appropriately handle confidential matters. • Fluency in English required. • Working knowledge of Danish would be an asset.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit here.

EVALUATION PROCESS:

Qualified candidates are requested to submit:

1. Cover letter
2. Financial quote at a daily rate in US Dollars including all taxes
3. Highest Education Degree (scanned copy)
4. UN P11
5. Examples of previous, relevant work
6. At least 3 References from previous direct Supervisors ( email and phone contact if applicable)

Applications must be submitted through the UNICEF electronic application system by 01 March 23:55 CET. Please indicate your availability and daily rate to undertake the terms of reference above. Applications submitted without a daily rate will not be considered.

UNICEF considers best value for money as a criteria for evaluating potential candidates. As a general principle, the fees payable to a consultant or individual contractor follow the “best value for money” principle, i.e., achieving the desired outcome at the lowest possible fee. Please note that consultants and individual contractors are responsible for assuming costs for obtaining visas and travel insurance.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.