Logistics Officer Tahoua, Maradi, Diffa er Niamey

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses. Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.

Experience: Typically one or more years of postgraduate professional experience in Logistics with an interest in international humanitarian development.

National Professional: Fluency (level C) in English language and the duty station’s language, if different.

ORGANIZATIONAL CONTEXT

These jobs are likely to be found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs). In the field, role holders typically report to the Head of Field Office or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.

JOB PURPOSE

To collect, analyse and report on information to maximise efficiency of the logistics operations and activities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards. 2. Support logistics projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries. 3. Collect and analyse data through research and networking with colleagues to recommend actions to the supervisor to improve performance of local logistics operations. 4. Conduct portions of financial analysis and budget reviews, drawing out insights and recommending actions to the supervisor to optimise use of available funds. 5. Guide support staff, acting as a point of referral and supporting them with analysis and queries. 6. Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of logistics activities that enables informed decision making and consistency of information presented to stakeholders. 7. Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries (i.e. through contribution to the training materials). 8. Identify and build productive relationships with logistics colleagues and staff within the area of assignment to support an integrated approach to food assistance. 9. Follow emergency logistics preparedness practices to ensure WFP are able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis. 10. Act in an assigned emergency response capacity as required to meet emergency food assistance needs. 11. Other as required.

RESPONSABILITES ADDITIONNELLES

• Planifier et coordonner les opérations logistiques dans le sous-bureau (SB), en veillant à ce que les livraisons de vivres et de non-vivres soient effectuées en temps voulu.
• Superviser toute l’équipe logistique du SB conformément à leurs ToRs, en veillant à ce qu’ils aient les compétences et les ressources nécessaires pour effectuer leur travail efficacement et dans des conditions optimales.
• S’assurer d’une bonne gestion des vivres selon les procédures du PAM et de la tenue d’une comptabilité précise et en temps voulu dans le système, avec une utilisation de LESS en temps réel pour toutes les opérations magasins, le cas échéant, veiller à la continuité des opérations en utilisant les documents de backlogs appropriés.
• Coordination accrue avec les partenaires, les autorités locales et les FDS si nécessaire, afin d'optimiser les livraisons des vivres de bonne qualité en temps opportun et aux bénéficiaires et sites désignés conformément aux FRNs validés.
• Coordonner les achats des vivres et non vivres, participer aux études de marché et à l’identification des fournisseurs, à l’établissement de canevas de prix
• Prospecter et proposer au service achats une liste de vendors fiables et gérer les contrats logistiques, y compris la négociation des conditions et des tarifs avec les transporteurs et les fournisseurs.

• Interagir avec la section achat d’une part et les fournisseurs de l’autre, en vue d’assurer une bonne réception quantitative et qualitative des vivres répondant aux spécifications énoncées, ceci inclut des réunions régulières avec les parties prenantes et un rapportage régulier au Country Office (CO).

• Participer activement à la mise en œuvre de la stratégie SAMS ( Smallholder Agriculture Market Support) notamment dans le processus de sélection et de formation des organisations paysannes (OPs), afin d’assurer la disponibilité de produits de bonne qualité répondant aux normes.

• Assurer la fluidité de la communication interne de la Logistique du SB et les autres sections du SB, et s’assurer que la liaison entre le SB et le CO est quotidiennement maintenue.
• Identifier les besoins en matière d’équipements de gestion et d’infrastructures des magasins, tout en veillant à sécuriser les investissements réalisés.
• Garantir une utilisation rationnelle de ces équipements et planifier de manière réfléchie les travaux des magasins, afin d’éviter toute récurrence.
• Contribuer activement aux discussions d’élaboration des FLA (Field Level Agreement) et des budgets des partenaires en proposant des recommandations visant à optimiser l’utilisation des fonds FTC (Food Transfer Cost).
• Assurer le suivi et le reporting régulier des activités logistiques, en fournissant des rapports précis sur les stocks, les livraisons et les dépenses.
• Contribuer à l’évaluation et à l’analyse des besoins logistiques dans le sous-bureau, en fournissant des recommandations pour améliorer l’efficacité des opérations.

• Evaluation régulière des stocks du SB pour anticiper les requêtes d’approvisionnement au CO conformément aux besoins émergents.

• Veiller à ce que toutes les livraisons des vivres aux CPs (Cooperating Partners) soient enregistrées dans LESS ou à travers le last mile en temps utile et en temps voulu afin d’assurer un parfait alignement des données LESS et COMET.

• Organiser et participer si possible à l’inventaire physique mensuel des magasins et veiller au remplissage des fiches d’inventaires et à la participation effective des unités du SB à l’inventaire.
• S’assurez de la création des FRN dans SCOPE et l’allocation des vivres à distribuer.
• Réconcilier les données relatives aux transactions In Kind dans SCOPE
• Contribuer également à contrôler la qualité des vivres, à analyser le marché et à concilier les données dans le cadre des activités vouchers.
• S’assurer du respect des politiques et des procédures du Programme Alimentaire Mondial en matière de gestion de vivres et de la flotte des camions et veiller à ce que toutes les activités soient conformes aux normes de sécurité et de qualité.
• Coordonner le partenariat avec les structures gouvernementales, notamment la DAPC, la Douane, différents ministères, et veiller au respect des MoU (Memorandum of Understanding), là où ils existent
• Effectuer toute tâche demandée par la hiérarchie.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.​ Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Expérience dans la gestion des stocks et des entrepôts.
• Expérience dans la gestion en ligne et analyse des données
• Expérience de la coordination de l'exécution des contrats des fournisseurs de services.
• Expérience de l'organisation de transport des vivres et des non-vivres.
• Expérience dans la planification des fonds.
• Expérience dans la rédaction de rapports.
• Expérience dans la révision des budgets, la revue des dossiers de paiement.
• Expérience dans la supervision et gestion d’une équipe
• Expérience dans la coordination des opérations

TERMS AND CONDITIONS

WFP offers equal opportunities to all

WFP is committed to promoting a work culture in which every employee understands and is able to carry out their work responsibilities and maintain the dignity of their co-workers. WFP offers career opportunities for its employees and supports them in their professional development with training and continuous learning actions.

WFP is also committed to creating and maintaining a harmonious climate in the workplace, based on mutual respect and understanding, free of discrimination, harassment, sexual harassment and abuse of authority and respectful of diversity. WFP is committed to diversity and inclusion in its workforce and encourages qualified women and men from all religious and ethnic backgrounds to apply. WFP has a zero tolerance for discrimination and does not discriminate based on the status of HIV / AIDS.

Finally, WFP seeks to promote gender equality and women's empowerment and is confident that its mission to fight global hunger can only be achieved if women, men, girls and boys equal opportunity for access to resources and services and participation in decision-making roles

Contract Duration: 1 year (Renewable)

Remuneration: The gross salary for this grade varies from 17.902.000 fcfa to 22.431.000 fcfa per annum in addition to which you will be granted an allowance for spouse and dependent children under certain conditions.

Eligibility: This vacancy is open to candidates of Nigerien nationality.

Female candidates are strongly encouraged to apply.

WFP is an employer of choice for women. We value your contributions and are sensitive to your needs. That is why:

"We work to ensure that you have a work/life balance"

• 6 months maternity leave with full pay.
• breastfeeding breaks of up to 2 hours per day and rooms for nursing mothers.
• Flexible working hours (due to illness of children, spouse, etc.) including telecommuting if necessary.
• "We encourage and work to develop your career" through:
• opportunities for growth and development of leadership capabilities.
• training opportunities, capacity building to boost their career.

DEADLINE FOR APPLICATIONS

Closing date of application: 25 Décembre 2023

Applications should be sent only on-line through WFP recruitment website.

Only shortlisted candidates will be contacted.

If you do not hear from us within 2 months, please consider your application unsuccessful.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.