Logistics Officer-NO-1, to be based in Rumbek, South Sudan (For South Sudanese Only)

Contract

This is a NO-1 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-1 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, we demonstrate....

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

PURPOSE OF THE JOB

Under the direct supervision of the Logistics Specialist, the Logistics Officer performs highly skilled work on UNICEF supply chains, and manages the more complex cases and client requests, which frequently requires the evaluation of difficult situations and adaptation of procedures and processes to resolve such cases. This is the National Officer level for specialized supply chain work and requires advanced specialized knowledge acquired through formal training and experience. Responsible to plan, manage and monitor all aspects of warehouse, transport and distribution operations and inventory management of programme supplies at the Rumbek warehouse.

The function is characterized as highly independent and provides opportunities to lead and carry out responsibility for end to end supply chain management from the beginning to the end of the process and provide input into the design and development of improved supply chain services and delivery mechanisms.

The incumbent will have supervisory responsibility for all local staff at the warehouse to support the logistics operations, while ensuring adequate oversight for and control of all warehouse-related activities to strengthen accountability, warehousing and inventory control system for supplies procured by UNICEF

KEY ACCOUNTABILITIES and DUTIES & TASKS

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

Supply Chain Service Delivery and Response

Planning:

• In consultation with supervisor, provide input to the Country Programme Action Planning and advise on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the forecasting, planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.

In-country logistics:

• Provide logistics input to the supply plan, including advising on infrastructure constraints (e.g. customs clearance, port capacity, transport options and warehousing capacity) and different delivery mechanisms. Advise on budget requirements for various delivery modalities and ensure establishment of budget with clients.
• Liaise with supply colleagues as well as clients and using supply dashboards to ensure pipeline monitoring and establishment of appropriate logistics capacity. Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country. Perform research, collect data, and conduct analysis, produce reports, and ensure information accuracy in corporate systems to enable informed decision-making.
• Provide specialized support in logistics, following standard processes and contributing, directly or indirectly, to the effective receipt and delivery of programme supplies. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
• Identify needs for contracting of logistics third party services (e.g. customs clearance, warehousing, transport, distribution) and manage contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.
• Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.

Warehousing and inventory management:

• Manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures. Assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to supervisor. Assess new warehouse facilities when required. If necessary, implement and organize new warehouse facilities which may include installation and assembly of temporary warehouse structures (e.g. Rub Halls).
• Maintain appropriate warehousing and inventory management processes in support of the country programme implementation. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained.
• Assess availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize use of space.
• Supervise receipt of consignments and dispatch of supplies.
• Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary. Carry out regular physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through Property Survey Board committee.

Alternative delivery mechanisms and procurement services:

• Support assessment of and collaboration with implementing partners including civil society, for establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
• Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative procurement and logistics arrangements.
• In collaboration with Supply colleagues and Programme Sections, identify opportunities for capacity building of Government counterparts and improving the supply chain process to make it more effective.

JOB GRADE FACTORS

Level 1

- Administer the supply operations of a small size country office or assist a higher-level supply officer in a large country or area office.

- Provide professional assistance to the supply operations with responsibility of a less complex nature with a limited scope of impact on quality and delivery of supplies and services.

• Provide technical and operational advice on proper interpretation and application of policy and procedures in consultation and coordination with supervisor, management, and/or Supply Division, as appropriate.
• Make recommendations of a technical nature on supply specifications, delivery, and methods of transport. .

IMPACT OF RESULTS

The Logistic Officers’ impact is founded on the provision of input into the design and development of improved services, systems, and delivery processes. The impact directly affects the quality and timeliness of the delivery of a range of different specialized services for which the unit is accountable. Working with a high degree of operational independence and are accountable for the achievement of overall service delivery results to clients. Their client interface focuses on handling of specialized and complex supply chain processes and delivery of services with clients. They liaise with concerned clients and with suppliers to solve issues on purchase orders, contracts, delivery, and payments. These relationships are important to ensure that service standards and deadlines are met, and that proposals and actions adhere to policies and rules. Collaboration with partners and Governments is also applicable

QUALIFICATION and COMPETENCIES

Education

University degree in Supply Chain Management or Business Administration or Management or Logistics or Procurement or related areas of technical specialization.

Work Experience

• A minimum of one year of progressively responsible professional work experience in logistics operations and management.
• Experience of working within complex warehousing.
• Experience of supervising warehousing staff.

• Health supply chain management is an advantage.

• Experience of using excel to report and analyze data

Language Proficiency

Excellent English skills, both verbal and written, is essential.

Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

COMPETENCY PROFILE

i) Core Values

• Care
• Respect
• Integrity
• Trust
• Accountability

ii) Core Competencies (For Staff with Supervisory Responsibilities) *

• Nurtures, Leads and Manages People (1)
• Demonstrates Self Awareness and Ethical Awareness (2)
• Works Collaboratively with others (2)
• Builds and Maintains Partnerships (2)
• Innovates and Embraces Change (2)
• Thinks and Acts Strategically (2)
• Drive to achieve impactful results (2)
• Manages ambiguity and complexity (2)

or

Core Competencies (For Staff without Supervisory Responsibilities) *

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

*The 7 core competencies are applicable to all employees. However, the competency Nurtures, Leads and Managers people is only applicable to staff who supervise others.

TECHNICAL KNOWLEDGE AND SKILLS

• Demonstrated understanding of the relevant supply chain processes and ability to consistently apply relevant policies, procedures, and good practices in the daily work. Good judgement to handle complex cases including considerations for exceptions.
• High level of proficiency or skill is required in the interpretation and application of specialized rules and regulations to the circumstances of complex individual cases.
• Experience using MS Word, Excel, PowerPoint, and other UNICEF office tools
• Ability to develop and maintain effective working relationships with clients, suppliers and colleagues and gain the assistance and cooperation of others in a team endeavor.
• Ability to use supply related modules within UNICEF ERP system.
• Ability to establish priorities and plan his/her own work and plan, coordinate and monitor the work of those under his/her supervision.

• Ability to draft clear and concise reports or rationale for supply related decisions on key issues.

• Good analytical skill and negotiating skills.

• Ability to clearly and concisely express ideas and concepts in written and oral form.

• Ability to manage and monitor the effective use of financial and material resources.

• Ability to work in a multicultural environment and establish harmonious working relationships, both within and outside the organisation.

• Fast learner, adapts and responds to change, tolerates ambiguity

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.