Logistics Officer Nigeria Jos

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

These strategic locations have allowed NRC greater reach from the north and south parts of the North-East and North Central region and allowed NRC to contribute to bridging the gap between humanitarian aid and development cooperation, including by focusing on equitable access to basic services and strengthening the rights of displaced people and returnees. In addition to the Country Office and the above-mentioned Area Offices, NRC has sub-office structures in Monguno, Mubi, Pulka, and Gwoza.

We are looking for people who are passionate about helping refugees and people forced to flee.

If you are those people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate Logistics Officer to join our team in Jos, Plateau State. You will be responsible for managing AO Procurements, vehicle fleet, assets, and warehouses, to ensure effective, transparent, and accountable logistic support to the Norwegian Refugee Council programs in NRC Nigeria. Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation. Provide technical support and guidance to program teams on logistical elements of distribution & procurement planning.

Qualifications

1. Professional competencies

These are skills, knowledge, and experience that are important for effective performance.

Generic professional competencies:

• Experience(3 years) from working as a Logistics Officer in a humanitarian/recovery context
• At least a degree in Logistics or any relevant field
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English and Hausa

Context/ Specific skills, knowledge and experience:

• Office organization skills,
• Computer skills (Microsoft Office)
• Good communication skills
• Articulate
• High Degree of accuracy

2. Behavioural competencies

These are personal qualities that influence how successful people are in their jobs. NRC’s Competency Framework states 12 behavioral competencies, and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with Impact and respect

What’s in it for you?

Join a work culture that empowers every employee to share ideas and take responsibility:

At NRC we think creatively. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take the initiative.

Learn on the job: NRC's collaborative working style favors the exchange of good practice and lessons learned. At NRC, employees learn on the job and are encouraged to look for opportunities to develop new competencies. NRC managers prioritize the quality work and the competency development of their staff. This entails giving newcomers a good start, following up, training and mentoring employees to allow them to perform well in their current jobs, and offering learning and development programs.

Additional Information:

Duty Stations: Jos, Plateau State Nigeria

Duration of contract: 12 months.

Grade Level: Grade 5 in NRC's grading structure.

Reporting line: Logistics Coordinator

Travel: N/A

This position is open to Nigeria Nationals only. We would like to invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications may be screened before the vacancy deadline. Female candidates are strongly advised to apply.

Responsibilities

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Ensure adherence to NRC policies, tools, handbooks, and guidelines
2. Implement delegated support function portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of the support function.

Specific responsibilities

Procurement

• Process procurements within the AO threshold as per approved guidelines, procedures, and forms (Purchase Requests, Purchase Orders, Goods Received Notes, Service Completion forms etc.)
• Check the availability and prices of requested items in the local market; liaise with the country office if procurement must be conducted there or at the area office level
• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date on which they are expected to be supplied to the projects
• Prepare monthly summary reports for all procurements identifying problems in operations and solutions proposed
• Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost-effectively
• Updates and Manages the Procurement tracker
• Updates and manages the contract tracker Ensure that all procurements are done in accordance with NRC logistics policies, procedures, and donor regulations.
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations.
• Ensure RFQs are prepared and sent out within the agreed lead time.
• Complete and issue purchase orders in accordance with NRC regulations.
• Check procurement documents (Bid analysis, Purchase orders Payment documents etc...) and submit to signatories for verifications and approvals.
• Check payment documents as per the procurement checklist before submission to finance.
• Follow up with supplies and organize for delivery of materials.
• Conduct regular market surveys to identify suitable and reliable suppliers and service providers.
• Maintain updated vendor database at the area level.
• Update and share the procurement tracker on a regular basis.
• Submit invoices from suppliers and the relevant procurement documents to finance.

Fleet Management

• Managing and tracking of all vehicles on the fleet, when required to support the area offices
• Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per the agreed schedule as well as managing service agreements such as vehicle fueling.
• Ensure vehicles have current and lawful documentation.
• Receive travel requests and maintain trip schedules and Staff Movement Board.
• Produce logistics site report, vehicle, and generator cost performance report.
• Ensure proper usage and Maintenance of the Area Office Generator by keeping an up-to-date Generator Logbook for usage and services.

Asset Management

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issues, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff in the absence of assets focal person
• Update the Asset Register and send to the country office every month in the absence of the assets focal person

Warehousing Management

Will only provide supportive role in the absence of area warehouse staff.

• Manage and maintain the physical warehouse.
• Ensure quarterly stock check and reconciliation.
• Ensure random spot checks on stock in the warehouse
• Ensure all program stock is released through NRC Stock release/requisition form and accompanied by a waybill to Beneficiaries/point of usage.
• Ensure the BHs and the Area Office Logistics Team Lead are informed about all stock under expired, expiring SOF and other irregularities or discrepancies in the warehouse respectively.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Coordination for the movement of materials - Program Managers and Field Coordinators
• Coordination of Field office operations and requirements - Area Manager
• Logistics Technical support for Field Offices - Logistics Manager
• Implementation - Logistics Team Lead, Logistics Assistant
• Follow up of Admin related Field issues, especially maintenance and repairs of facilities - HR Coordinator/Admin Officer

Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit