Logistics Officer

Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting

The position is within the Liquidation Entity of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), in Bamako. The Mission Support Center (MSC) is the principal instrument to assist the Liquidation Coordinator in coordinating, planning, and reporting all logistics support in the Mission and in producing decision-making documents. In the context of Liquidation, the Logistics Officer with MSC will continue to provide logistics coordination, planning, and reporting support to the Mission. The primary focus of the Logistics Officer with MSC will shift from support to military operations and substantive programs to assisting the Liquidation Team.

Responsibilities

Under the direct supervision of the MSC Unit Chief, the incumbent is responsible for organizing and executing logistics support within his/her unit. He/she can also work as a planning/desk officer. The incumbent will be responsible for the following duties:

• Prepares drafts of various, complex logistics plans, for planned or new missions. Develops contingency plans for drawdown and liquidation of missions. Prepares drafts of mission-specific Standard Operating Procedures and submits to his/her supervisor for review. Develops logistics contingency plans to deal with emergent situations that may result from natural or man-made crisis situations. Prepares draft budget requirements for planned or new missions and submits to his/her supervisor for review. Draft and submit to the MSC Unit Chief the Decision Briefs, Notes to File, reports, and analyses regarding liquidation activities and progress. • Ensures the priorities of the Liquidation Director are known and implemented by all stakeholders. Manages logistics operations including management of logistics assets, materials, contracts and personnel. Supports the MSC Unit Chief and the Liquidation Team by coordinating the activities in engineering facilities management, environment, health and occupational safety, transportation and movement, life support, field technology, and medical services. • Ensures timely, accountable and cost-effective delivery of cargo and personnel. Receive and compile inputs on progress and compliance from all sections of the Liquidation Team on movements of COE and UNOE from Bamako and Gao to holding areas in Dakar, Cotonou, and Nouakchott. Follows up on repatriation, rotations, and daily strength of rear parties. • Coordinates and provides logistics support to ongoing operations in the Liquidation entity. • Assists MSC Unit Chief or RAO in preparing the short and medium-term support requirements of the mission HQ or Field Office to identify the resource requirements and factoring additional resources for any unforeseen circumstances • Identifies requirements and shortfalls within his/her unit and submits to supervisor for logistics plans; and manages special logistics operations • Ensures that logistics requirements take account of gender-specific needs. • Tracks and reports movement of ammunition from/to locations for destruction, repatriation and final destination and submit reports about liquidation progress/challenges. • Guides and supervises the work of new/junior logistics officers or staff. Ensure that supervised staff members are adequately trained and cross-trained. Identifies additional training requirements to achieve high working standards; • Keeps required records of logistic activities and level of essential supplies. •Performs other related tasks as required.

Competencies

PROFESSIONALISM: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Recognized technical or vocational certificate in logistics, transportation, or supply chain management, is required.

Work Experience

A minimum of ten years of progressively responsible professional experience in planning, coordinating, and managing multi-functional supply chain and support logistics operations in the field and at international environment is required.

Experience in drafting logistics reports, and developing logistics plans, policies, and SOPs is required.

Experience within the context of a humanitarian relief, military, emergency management, peacekeeping or disaster relief operation is desirable.

Experience in downsizing or closure of an office in or in support of field operations of the United Nations Common System or a comparable international organization, National or International NGOs, community-based organizations is desirable.

Languages

English and French are the working languages of the United Nations. For this position, fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available within the MINUSMA Liquidation Team until 31 March 2025 subject to budget approval. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless: (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.