Logistics Coordinator

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

Generic responsibilities:

• Implement NRC’s systems and procedures at area level.
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements.
• Prepare and submit reports and analysis.
• Ensure proper filing of all support documents.
• Support line managers in procedures and require support team trainings.
• Management of Logistics team.
• Ensure development and implementation of administrative systems and procedures.
• Provide anti -corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management).
• Ensure safe and efficient transport of staff and materials/goods.
• Contribute to specific protection risks and needs analyses, contribute to the design in consultation with Advocacy Manager of protection response to identified risks and needs.

Specific responsibilities:

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Manage the Logistics/ICT operations of NRC offices.
• Plan and execute Logistics activities so NRC’s resources are used in most effective and efficient way.
• Supervise the management of the lease of property (offices, warehouses, fleet, accommodation, IT equipment) and the running of those agreements.
• Supervise the management of procurement activities, so they are done in accordance of NRC procedures and serve the best interests of NRC and its operations (quality of goods, timely delivery, value for money, reaching right beneficiaries in optimal manner).
• Supervise procurement in regular search for suppliers with prequalification process and establishment of vendor data base which will include supplier performance information.
• Supervise the management of the warehousing activities in Severodonetsk.
• Ensure the establishment of the asset list and supervise its regular management.
• Supervise the management of NRC fleet.
• Advises programs of logistical constrains and assist in distributions whenever asked.
• Support when needed in setting of IT systems and maintenance of it.
• Weekly and monthly regular logistics reports are sent to Support Manager and relevant programs, finance and HQ.
• Train, coach and guide Logistics staff to ensure Officer and Assistant level is capable to perform tasks more independently within the areas of their duty and assigned tasks.
• Liaison with authorities whenever required.
• Report all potential fraud cases to the Line Manager.
• Perform any other duties assigned by Line Manager.

Competencies

1. Professional competencies

Generic professional competencies:

• Experience from working as a Logistics Coordinator in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Strong IT Knowledge
• Fluency in English, both written and verbal

Context/ Specific skills, knowledge and experience:

• Strong leadership skills
• Knowledge of the humanitarian context in Ukraine
• Knowledge of the Ukrainian/Russian
• Experience with start-up or similar
• Experience in Procurement on managerial position
• Experience in warehousing and fleet management
• Experience of work with customs official of Ukraine, import/export operations will be a plus

2. Behavioural competencies:

• Managing resources to optimize results
• Managing performance and development
• Analyzing
• Handling insecure environments
• Empowering and building trust
• Working with people

We offer:

• Type of contract: 12 months contingent upon availability of funds
• Salary/benefits: According to NRC salary scale, terms and conditions.
• Duty station: Severodonetsk, Ukraine.

This position is for Ukraine nationals only.