Logistics Clerk UN Common Services (2 positions)

Contract

This is a NPSA-2 contract. This kind of contract is known as National Personnel Services Agreement. It is normally only for nationals. It usually requires 2 years of experience, depending on education. More about NPSA-2 contracts.

Background

The United Nations in Bonn is home to 25 UN organizations, agencies, and convention secretariats, in their entirety referred to as UN Bonn. These UN entities have a personnel complement of about 1000 people in total. All these UN entities are co-located on the UN Campus in the former parliamentary district of Bonn at the Rhine River. The high-quality premises is provided by the Government of Germany.

Additional building projects on the UN Campus will lead to further consolidation over the next several years.

The Common Services (CS) at UN Bonn is responsible for the joint management of the premises space, central ICT infrastructures, and central services such as safety and security, mail logistics, system-wide surveys and host country liaison also dedicated conference facilities are provided to the organizations on a common basis. CS is hosted organizationally and administratively under the framework of the United Nations Volunteers (UNV) programme while being funded by all UN agencies in Bonn.

The Logistics Clerk provides temporary support to Common Services, specifically during periods of surged workload or personnel shortage in the area of logistics, facilities and premises maintenance. He/She carries out general logistical, organisational and administrative support for the delivery of common services at UN Bonn, in close collaboration with other team members of this CS service areas.

As needed, he/she also engages in the provision of logistical and administrative support to the delivery of conferences and meetings.

Duties and Responsibilities

Scope of Work

• Provide administrative, operational and logistical support to the common mail office.
• Provide operational, hands-on and logistical support to UN organisations during internal logistical projects like office moves.
• Provide operational, hands-on and logistical support to the common meeting and conference team.
• Provide administrative, organisational and logistical support to the operation of building facilities on the UN premises.
• Provide aministrative and logistical support to the operation of the UN Bonn merchandise shop
• Engage in temporary support of work delivery of other CS work areas during times of high demand

Institutional Arrangement

• The incumbent will be under the overall supervision and guidance of the Campus Operations Associate

Competencies

Required skills and competencies

• Good knowledge of logistical and operational procedures, preferably in an international working environment;
• Understanding of mail and delivery procedures;
• Capacity and flexibility in providing requested services on short notice throughout the entire contract period;
• Ability to work with computer and office software packages (MS Word, Excel, Outlook etc.);
• Strong client orientation skills;
• Service and result based driven working attitude;
• Capability to work in a physically challenging environment;
• Readiness and capability to operate an electrical fork lift;
• Experience in handling MS Office (Word, Excel, Outlook etc.).

Core Competencies

Achieve Results

• Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively

• Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

• Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

• Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

• Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

• Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

• Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross Functional & Technical Competencies

Documents and records management

• Overall document (hard or electronic) management; registry and retention policy including storing and archiving

Desired additional skills and competencies

• Capacity and flexibility in providing requested services on weekends and public holidays as required;

Working experience within the UN system or with other international organizations is an asset.

Required Skills and Experience

Education

• Completion of secondary education is required

Work experience

• A minimum of two (2) years of relevant working experience
• Alternatively, may be accepted bachelor’s degree with some relevant working experience

Language

• Fluency in English and German, both written and oral

Professional Certificates

• Valid driving licence (class B).

Travel

• No travel required

Note

This vacancy is open to citizens of the European Union (EU) member states or holders of residence and unlimited work permits in EU member states. All travel, interview and relocation costs, if any, incurred to take up an appointment at the duty station in Bonn are at the expense of the applicant.