Logistics Assistant SC5 Loikaw

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Vacancy Announcement WFP encourages female candidates and people with disabilities to apply. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability

CONDITIONS OF EMPLOYMENT

Job Title: Logistics Assistant SC5 Grade : General Service Level 5 Type of contract: Service Contract Number of Post : 1 Duration: 12 months Duty Station: Loikaw Report to : Head of Field Office VA Number : 826816 Date of Publication: 2 May 2023 Deadline of Application: 16 May 2023

TERMS AND CONDITIONS

This post is opened for Myanmar Nationals Only. Applications received after the closing date will not be considered. Only short-listed candidates will be notified. Female applicants and qualified applicants are especially encouraged to apply.

JOB PURPOSE

To provide specialized and technical support to track the progress of/inform programme activities implemented to meet food assistance needs. To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall supervision by Head of Field Office Loikaw, the incumbent will perform the following duties: -

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Analyze operational pipeline and planning for Loikaw emergency operation, to ensure that Logistics requirements are taken into consideration.
• Follow up with transporters and Loikaw distribution team/Partners to make sure that the commodities deliver from WFP Yangon WH are received in time with the right quantity and quality against waybills/delivery notes in Loikaw WH. Report the receiving update info to the supervisor.
• Organize and track commodity movement from Loikaw warehouse to food Distribution Points.
• Effectively receive/dispatch commodities including transshipment (truck to truck in Aung Ban junction) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
• Closely working with relevant partners and monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
• Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements, prepare Daily Stock Movement Report and submit to Supervisors on a daily basics.
• Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.

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• Organize labors for warehouse operation and distribution management and supervise the performance of labors during the activity taken place in.
• Ensure that the procedure and preventive measure of COVID-19 are strictly follow by visitor and labors.
• Liaise with relevant internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
• Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and carry out regular inventory checks and arrange disposal of spoilt stocks
• To operate LESS online system for logistics activities and Last Mile logistics procedures
• Assist in programme related activities whenever required.
• Perform any other appropriate duties as assigned by supervisor.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experiences: Preferable to have at least five years of practical commercial/professional experience in port operations, shipping, clearing and forwarding, air operations, large scale road/rail transport and distribution management.

Knowledge & Skills:

Knowledge of humanitarian assistance and development practice. Good understanding of logistics/ supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

Preferable to have general knowledge of UN system policies, rules, regulations and procedures governing procurement administration. Training and/or experience utilising computers, including word processing, spreadsheet and other standard WFP software packages and systems.

Language:

Must have good command in both oral and written English and Myanmar. Preferably, fluent in local language of duty station.

All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned withour core values and defined in the WFP LEADERSHIP FRAMEWORK, namely: • Leading by example with integrity, • Driving results and delivering on commitments, • Fostering inclusive and collaborative teamwork, • Applying strategic thinking, • Building and maintaining sustainable partnerships

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock. • Experience analysing data (on commodities, funds, etc.) and drafting reports. • Experience in measuring service providers’ performance against set KPIs. • Experience in assisting the preparation of contract documentation. • Experience in providing technical business support in corporate systems.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Request for Disability related Reasonable Accommodations: It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to [email protected]. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian organization, operating in 123 countries delivering food assistance, partnering with governments and providing common services that allow the entire humanitarian community to save lives in emergencies and build the resilience of food insecure people and communities.

ORGANIZATIONAL CONTEXT

WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC),FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.