Logistics Assistant Lebanon

Contract

This is a Professional contract, Grade 4 (NRC) contract. More about Professional contract, Grade 4 (NRC) contracts.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

Purpose of the role

The Logistics Assistant is responsible for planning and managing the fleet (vehicles and drivers) and daily trips for Beirut country office in addition registering, issuing and monitoring of Assets.

What you will do

• Ensure that Country-office vehicles are used and maintained according to Logistics Handbook and other NRC policies.
• Plan, schedule and monitor transport of staff and material/equipment according to demands and procedures.
• Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns and Filling of all vehicle records and reports.
• Secure that NRC vehicles are equipped with necessary documents and equipment.
• Ensure proper asset/inventory registration process (Agresso Software).
• Perform proper documentation of assets. (Asset transfer, loss and damage reports, physical check document, etc...)
• Prepare daily, weekly, monthly reports required for fleet and assets management.
• Support in processing any other logistics tasks assigned by the line manager.

Specifically you will;

Assets Management

• Maintain the asset register of the NRC Beirut offices, sub-offices and guesthouses with complete information in order to be shared on a regular basis.
• Receive & register newly purchased items/assets/inventories from suppliers as per requisitions/samples, issue asset tags as needed and deliver/dispatch those to the concerned persons/locations and maintain the record accordingly.
• Prepare goods received note, Waybills and maintain their filing as per the NRC filing standards.
• Conduct regular physical checks to all fixed assets.
• File and follow up any report for damage or obsolete in order to update the record accordingly.
• Monitor items that are sent for repair. Keep records of repairs and recommend whether repair or replacement is more cost effective.
• Update assets/inventory if item status changes, such as if the item is destroyed, stolen, moved to another location, donated, or sold.

Fleet Management

• Work together with the NRC Lebanon Fleet staff (including drivers) to ensure that vehicles are used and maintained according to the Logistics Handbook and other NRC policies related to fleet.
• Schedule and monitor transport of staff and material/equipment according to demands and procedures.
• Coordinate and facilitate timely reporting of fleet activities (fuel usage, mileage and maintenance) and incidents/eventualities like accidents and breakdowns for the main office fleet.
• Secure that all NRC vehicles are equipped with necessary documents, equipment, fuel cards and coordinating with the car rental and fuel suppliers.
• Work with the Logistics Coordinator to optimise effectiveness the NRC Lebanon fleet in terms of safety and cost.
• Ensure that private use of vehicles by expats is monitored, payment sheet is prepared monthly, and payment is settled.

Professional competencies

• Minimum 1-2 years of experience from working with transport/vehicle management and asset management preferably in a humanitarian/recovery context.
• Previous experience from working in complex and volatile contexts.
• Good English language level – written and spoken.

Behavioral competencies

• Managing resources to optimize results
• Communicating with impact and respect
• Planning and delivering results
• Working with people
• Handling insecure environments
• Managing performance and development

What We Offer

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;

To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.

Kindly note that empty or incomplete applications as well as CVs received via email will not be considered official and will not be processed.