Under the direct supervision of the Procurement Associate at the Sub-Office, with technical guidance from the Procurement Officer at the Head Office; and the overall supervision of the Head of Sub-Office the incumbent will perform the following duties:

MAJOR DUTIES AND RESPONSIBILITIES

Perform administrative logistics and procurement activities in a timely and efficient manner, to support unit in the acquisition of food, goods and services.
Compile data, prepare and distribute documents, to support successful procurement and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
Focal point for Logistics Execution Support System (LESS Business an SAP based application), ensuring food commodities are properly recorded accurately and in a timely manner the system; follow up on all processes and approvals in LESS.
Coordinate and monitor the timely receipt and reconciliation of tonnages of food dispatched with supplier invoice and submit for payment with supporting documents.
Prepare Food Inspection Work Orders for food contracts.
Support suppliers with process improvement.
Ensure timely pick up of finished products with a goal of 80% against request time of delivery.
Support relevant units in conducting monthly/quarterly inventory.
Research, collate and present information in standard formats, to enable informed decision making and consistency of information presented.
Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements.
Support the Sustainable Sourcing Strategy of Specialized Nutritious Food (SNF).
Support the investment made by WFP Ghana on local food processing companies to produce SNF for WFP.
Support in the development of a network of potential suppliers for commodities.
Support contribution to the country office priorities on links to smallholder farmers, aggregators, processors, and other value chain actors to agricultural markets via the E-commerce project.
Maximization of efficiency through use of effective tools and processes.
Perform any other duties as provided from time to time.

Minimum Academic Qualifications

A minimum of first degree in Logistics/Procurement & Supply Chain/Economics or Business Administration or any other related qualification in Supply Chain

Desired Experiences for Entry into the role:

Has experience working on procurement activities
Has Logistics Execution Support System (LESS - which is an SAP based application) experience
Experience conducting analyses and developing reports
Experience working with suppliers or other third party on a regular basis

Language: Fluency and good command of oral and written English language is essential

Applicants should submit their applications and CV stating 3 references online to: www1.wfp.org/careers/job.openings and follow the steps.

Qualified Female Candidates are encouraged to apply

People living with disability are also encouraged to apply

Only shortlisted candidates meeting the criteria will be contacted

Apply now

Added 2 years ago - Updated 2 years ago - Source: wfp.org