Logistics Assistant G5
Assist with logistics operations and support UNHRD staff
This opening expired 4 years ago.
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Overview
Assist with logistics operations and support UNHRD staff
You have:
- A minimum of first degree in Procurement and Supply Chain Management, Logistics, or any other related qualification.
- A Master's degree in any of the above fields is an added advantage.
- A minimum of four years of progressive work experience in supporting role on procurement or logistics.
- Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
- Experience analyzing data (on commodities, funds, etc.) and drafting reports.
- Experience in assisting the preparation of contract documentation.
- Fluency and Good Command of the English language is essential.
External Vacancy Announcement
No. WFP/GHA/LOG/UNHRD/14/April/2022
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LOGISTICS ASSISTANT – G5
Deadline for Application: Fourteen (14) days from publication
The office of the United Nations World Food Programme invites applications from suitable candidates to fill the vacancy below.
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Job Title: Logistics Assistant
Duration: 1 year (renewable)
Post Grade: General Service (G5)
Duty Station: UNHRD, Accra.
Under the overall supervision of Logistics Officer UNHRD, the Logistics Assistant will be expected to perform the following duties:
Major Duties and Responsibilities
Provide updates on the progress and movements of UNHRD shipments (by land, sea, or air), by updating tracking sheets.
Tracking shipments through GICCS, TRACK AND TRACE systems, etc.
Prepare customs declaration for UNHRD shipments, import and export using GRA approved systems, such as ICUMS.
Establish contacts with shipping agents and clearing agents and monitor the clearance of WFP shipments.
Preparation of exemptions with Ministry of Foreign Affairs through the ICUMS system.
Preparation of EMDA permits through ICUMS system.
Customs clearing of all cargo via air, road, sea, and delivery to UNHRD warehouse, or other destinations as directed.
Monitoring of Freight Forwarders to ensure documentation is done on a timely basis to avoid incurring demurrage charges.
Assist UNHRD Logistics Officer by providing support to logistics operations and activities, following standard processes.
Support timely ordering and delivery of commodities and supplies to authorized partners and destinations.
Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
Perform other related duties as required.
Minimum Academic Qualifications:
A minimum of first degree in Procurement and Supply Chain Management, Logistics, or any other related qualification. A Master’s degree in any of the above fields is an added advantage.
Desired Experiences for Entry into the role:
- A minimum of four years of progressive work experience in supporting role on procurement or logistics.
- Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
· Experience analyzing data (on commodities, funds, etc.) and drafting reports.
· Experience in assisting the preparation of contract documentation.
· Experience in providing technical business support in corporate systems
Language: Fluency and Good Command of the English language is essential.
Applicants should submit their applications and CV stating 3 references online to: www1.wfp.org/careers/job.openings and follow the steps.
Qualified Female Candidates are encouraged to apply
People living with disability are also encouraged to apply
Only shortlisted candidates meeting the criteria will be contacted
Potential interview questions
| Can you describe a time when you had to track multiple shipments at once? | The interviewer is assessing your organizational and multitasking skills in a logistics context. | Describe your approach to managing shipment tracking, emphasizing your attention to detail and use of tracking systems. |
| How do you ensure accuracy when preparing customs declarations? | This question evaluates your knowledge of customs processes and attention to detail. | Pro members can see the explanation. |
| What steps would you take if there were delays in shipment clearance? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience with logistics systems used for tracking shipments. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you prioritize tasks in a busy logistics environment? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
wfp.org
