Logistics Assistant Afghanistan Zabul

Contract

This is a Professional contract, Grade 3 (NRC) contract. More about Professional contract, Grade 3 (NRC) contracts.

Purpose of the Job:

• The logistic assistant is to assist and ensure effective and timely day-to-day implementation and management of the procurement, warehouse and asset management related functions and process and as well other related logistical issues at Zabul Filed Office. The logistics assistant will process procurement, warehouse and asset management files and report activities in a transparent and accountable way, ensuring that goods, works and services are delivered efficiently, in-line with NRC processes and procedures and in accordance with the principles off best values for money.

You can read more about this positon here: NRC Grade Structure & Job Description

Generic responsibilities (max 10)

• Ensure adherence with NRC and donor policies, tools, handbooks and guidelines
• Implement delegated CC project portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Use initiative in day to day problem solving in line with agreed procedures, priorities and standards for the area of work
• Promote and share ideas for technical improvement
• Assist with the implementation of the support function portfolio according to plan of action
• Promote and share ideas for improvement of the support function
• Development of holistic and needs based programmes, including cash-based interventions and marked based programmes.

Specific responsibilities:

• Process procurement files for Zabul Filed level purchases, ensuring clear and detailed supporting documents are prepared and authorized in-line with NRC procurement processes
• Work with purchase requesters to ensure that selection criteria is agreed at the start of the procurement process and that clear selection criteria are included in all Requests for Quotations.
• Ensure that a transparent method for supplier selection is used and documented for all purchases
• Track current procurements and update them bi-weekly as per the Procurement Tracker Sheet (PTS) and forward the PTS to the line manager
• Manage Kandahar Area Office stock and ensure that all items are received, dispatched and stored properly. Stock cards are accurately done and monthly stock reports is produced/shared.
• Prepare, check and share plans, records and reports as required (e.g. status reports, inventory lists)
• Ensure all NRC assets/premises are in good conditions and monitor maintenance/repairs if required.
• Ensure proper handover (Check in & Check Out)/Asset Transfer Forms ATF, including signatures, for all equipment allocated to NRC staff.
• Ensure proper filing of all documents relative to assets management as per NRC policy (Loss and damage report, Asset transfer is tagged in collaboration with Logistics Officer & Logistics Coordinator.
• Ensure that all records including inventory lists, stock cards of NRC items and equipment are updated and easily available to authorised users.
• Ensure NRC asset management system including management of the premises is kept up to date and fully functional and logistics records are properly filed and maintained in electronic and archive filing systems.
• Any other related duties as assigned by his/her line manager.
• Ensure the inclusion of cash-based interventions and marked based programmes in country and area-based strategies and their implementation across and within NRC’s core competencies.
• Provide an enabling environment for the implementation of cash-based interventions, including multi-purpose cash assistance, emergency cash responses.

Generic professional competencies:

• 2-3 years’ experience in a similar role/position in an INGO or humanitarian agency.
• Previous experience of working in a complex and volatile Logistic context.
• Good in English, both written and verbal
• Active problem solving with a focus on collegial working and supportive staff to own solutions.
• Cultural sensitivity and ability to work with a diverse team.
• Personal commitment and drive for timely and high-quality results
• Proactive, able to multi-task and flexible to changing priorities.
• Knowledge of cash-based interventions and market based programmes

Context/ Specific skills, knowledge and experience:

• Having knowledge of asset management and reporting
• Bachelor degree in economic or Equivalent
• Good computer skills - MS Office & database.
• Good control and supervisory skills
• Good communication skills
• Comfortable and willing to work in a dynamic security context.
• Experience designing and implementing Logistical best practice.
• Demonstrated experience of capacity building of staff through coaching, training and mentoring.
• Dynamic and motivated with a positive and collegial attitude to joint problem solving.
• Able to work under pressure, to tight deadlines, and with competing priorities.

2. Behavioural competencies (max 6)

• These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
• Planning and delivering results
• Problem solving and solution oriented.
• Team player & working with people
• Flexible and creative
• Empowering and building trust
• Communicating with impact and respect
• Handling insecure environment