Logistics Assistant ( Afghan Nationals Only )

Job Description

Key responsibilities:

Materials Receiving and Dispatch

- Receive and document materials from suppliers and other sources - Inspect materials during receiving and update required documentation - Liaise with the SC/Logistics manager to advise Programs of potential inventory shortages and to provide update on stock levels - Inspect materials dispatched from the main warehouse to field sites warehouse and update appropriate dispatch documents - Implement Supply Chain Standard Operating Procedures on assets and inventory management - Handle all Contribution In Kind (CIK) and Closed-Grant Inventory - Organize the replenishment of stock items as need arises based on an approved purchase requisitions and inventory management policy

2. Warehouse Documentation

- Update stock cards, bin cards, and inventory system regularly - Implement standard warehouse documentation processes such as delivery Report, Waybills, Store Release, Bin Cards, and Stock Cards - Maintain the Warehouse records (i.e. Warehouse Register) for all outgoing and incoming receipts and activities - Ensure Warehouse Authorization Schedule is up to date and is displayed in a visible place in the warehouse

3. Warehouse Controls

- Participate in, and provide accurate reports for, year-end counts exercise - Fully participate in periodic 20% inventory cycle-counts for all stock - Conduct periodic internal inventory checks and document all findings, discrepancies, and reconciliations - Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse - Ensure efficient and effective arrangement of storage facilities with appropriate layout, and with signs displayed visibly - Assign tasks to and supervise casual laborers

4. Warehouse Safety and Security

- Ensure physical security of the Warehouse by restricting visitors and unauthorized persons - Implement and ensure effective and understandable safety procedures - Ensure the maintenance of warehouse building(s), fittings, and equipment - Maintain and document an effective warehouse pest control program - Maintain and periodically service fire extinguishers

5. Asset and Property

- Ensure that all assets are controlled and managed properly in accordance to donor-specific polices - Implement standard IRC assets management policies and procedures - Update appropriate Asset records, including the Asset register and produce monthly Asset reports - Work closely with the supervisor to dispose of assets by mechanisms such as auction, transfer, and donation, in compliance with donor requirements and organizational policies - Conduct asset inventory (physical count) during each reporting period

6. Reporting

- Prepare updated asset list for end-of-grant report and develop running cost-analysis of assets - Prepare and submit accurate inventory and asset reports to supervisor on time pursuant to donor requirements for assets - Develop and update warehouse material distribution plans as required

Key Working Relationships:

Position directly supervises: Any Casual, loader, intern at Logistics Unit of Supply Chain

Other Internal and/or external contacts:

Internal: Regular relationships with Program staff, Operations and country Supply Chain staff at all levels

External: Vendors

Qualifications

Education: College degree or equivalent in Supply Chain Management, Logistics, Business Administration or related field

Work Experience: 1-2 years of work experience in supply chain operations (Warehouse/Asset).

Prior experience of working in Logistics, Inventory, or Warehouse Officer position in a multi-cultural environment

Demonstrated Skills and Competencies:

- Fluent English and local languages written and spoken is required - Competent with Microsoft Office365 software, including Word, Excel, and Outlook, and ERPs, including Microsoft Dynamics365 - General knowledge of supply chain procedures and tools - Good mathematical skills - Strong sense of personal integrity - Attention to detail and ability to multi-task - Team spirit and problem-solving ability - Excellent interpersonal and communication skills - Remains productive when under pressure - Demonstrates a systematic and efficient approach to work - Relates and works well with people of different cultures, genders, and backgrounds