LOGISTICS ASSISTANT

Contract

This is a FS-4 contract. This kind of contract is known as Field Service. It usually requires 6 years of experience, depending on education. More about FS-4 contracts and their salaries.

Org. Setting and Reporting This position is located in MINUSMA – Mission Support Division – Logistics Coordination Cell (LCC)) to G5 Sahel based in Mali (Bamako). The Logistics Assistant will report to the Liaison officer of Liaison Officer through the Logistics Officer (Head of Unit).

About MINUSMA / G5 Sahel:

The Security Council established the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA). By its resolution 2391 (2017) of 8 December 2017 and 2531 (2020) the Security Council requested the Secretary-General to take appropriate steps to conclude as soon as possible a Technical Agreement (TA) between the United Nations, the European Union and G5 Sahel States, with a view to providing specified operational and logistical support through MINUSMA to the FC-G5S "Technical Agreement", and that the support provided pursuant to the TA should: a) apply to G5 Sahel States defence and security forces when deployed and conducting operations in the framework of the joint force, b) comprise MEDEVAC and CASEVAC, access to life support consumables (fuel, water and rations) and, the support for MEDEVAC and CASEVAC and engineering that are currently limited to the Malian territory, including the use of UN engineering plant equipment and material, as well as uniformed MINUSMA engineering enabling units to assist in the preparation of FC-G5S operational bases in Mali.

Responsibilities Within delegated authority and under overall guidance of the Liaison officer and direct supervision of the Logistics officer (Head of Unit), the Logistics Assistant will be responsible for the following duties:

1.Supply/Logistics: - Technically supports the LLCC with respect to all G5 Sahel logistics support aspects for major services such as food, rations, fuel, water, etc. •Coordinates with vendors and convoy organizers/focal points all movements, transportation and deliveries to G5 Sahel States designated locations. •Maintains database used by MINUSMA to monitor G5 Sahel specific logistics reports. •Maintains supporting files and database with respect to G5 Sahel requests to Life Support section (Rations, Water, Fuel, etc.). •Controls and manages supply related items requisitioning and delivery. •Records requests actions and monitors activities. These include coordinating with missions on delivery schedules of G5 Sahel requests, follow-up and receipt of G5 Sahel Receiving and Inspection (R&I) Reports, verification of invoices against R&I reports, recording requests status at all stages of processes. •In charge of managing and maintain records of the G5 Sahel requests thresholds set for each Life Support items (Water, Rations, Fuel, Oil & Lubricants, etc.). •After receiving the approved G5 Sahel requests, initiates all administrative supports when required for records deliveries, progressive funding and expenditures, liaises with mission sections on receipts and associated actions. •Manages and maintains records of all G5 Sahel requests on transport issues (land, air, etc.) and liaise with mission sections (Aviation, MOVCON, Transport/Dispatch) on the direct provisioning process and mission cost estimates. •Participates in field activities to monitor the process of delivery of life support consumables to FC-G5S military units, especially up to the point of departure of convoys at respective approved transit locations in all countries of G5 Sahel, including supporting the convoy preparation activities and final clearance for departure

2. General: •Coordinates and provides updates of G5 Sahel requests status on a regular basis. •In collaboration with Logistics officer, Admin Assistant, Life Support and Acquisition Management Sections, regularly reviews G5 Sahel cost estimates for input into budget reporting. •In collaboration with Logistics Officer, Admin Assistant and Associate Project Manager, actively monitors budget estimates and reports on European Union (EU) funding allocations to G5 Sahel. •Maintains, updates and ensures accuracy and completeness of computer database recording supports details, purchase orders, delivery and invoice actions. •Assists with the preparation of presentations to the Headquarter Committee, Senior Management Team (SMT) on G5 Sahel supports and reporting issues. •Familiarizes new G5 Sahel staff officers of the Logistics Cell (J40recruited from the Five (05) members states with respect to work requirements and applicable UN guidelines and office •Performs any other duties as required.

Competencies •Professionalism: Knowledge of the organization’s rules and regulations as they pertain to supply, purchasing and logistics. Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education High school diploma or equivalent. Technical or vocational certificate in logistics, transport, supply management, business administration or related fields is required.

Work Experience At least 6 years of progressively responsible experience within the United Nations system or in the private sector at the national or international level in at least two of the following areas is required. Logistics operations/supply/ warehousing/fuel management/fuel/ rations/contracts management is required. Experience and knowledge of Microsoft Office applications – Word, Excel, Outlook, and PowerPoint is required. Experience in a similar capacity in a complex, volatile, conflict or post-conflict setting is desirable. Good writing skills, in both English and French, are highly desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written in English and French is required. Knowledge of Arabic language (reading and writing) is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice - This position is temporarily available until 23 February 2022. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.