Logistics Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,641 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The mission of the Division of Health Emergencies (WHE) is to build the capacity of Member States to assess, prevent and manage health emergency risks, andlead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations. The WHE Divisionbrings together and enhances WHO's operational, technical and normative capacities in outbreaks, emergencies and risk analysis to address all health hazardsacross the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. The Programme is designed to operate within thebroader humanitarian and emergency management architecture in support of people at risk of, or affected by, outbreaks and emergencies, consistent with waysthat strengthen local and national capabilities.

DESCRIPTION OF DUTIES

During deployment, the duty station may change, and duties may be modified, based upon the technical needs of the organization.

1. Provide timely, proactive support to the custom clearance for management of inbound supply chain activities.

2. Regularly monitor the status of incoming shipments and provide required information to GSC shipping team, WHO freight forwarders and suppliers.

3. Review shipping documents and pre-advice from suppliers and freights forwarders and suggest amendments and improvements if necessary.

4. Ensure shipping documents are correct and correspond to country importation and custom requirements.

5. Provide greenlights to ship the goods and monitor the progress of shipment from country of origin to destination.

6. Share timely information of incoming shipments with warehouse team to make them ready for receiving shipments.

7. Follow up with warehouse team for receiving reports and obtain signed copies of documents confirming good reception of items.

8. Follow up with warehouse team, GSC shipping team, transporters, and other internal and external stakeholders in case of discrepancies in shipments.

9. Manage archives related to inbound and update relevant tracking sheets and reporting tools when required.

REQUIRED QUALIFICATIONS

Education

Education Qualifications

Essential: Completion of Secondary education is required.

Desirable: University degree in development economics, business, administration, logistics, engineering, supply chain management or related area.

Training or knowledge of information management systems and their application to supply management and monitoring.

Experience

Essential: At least 5 years of experience in supply chain management or supply logistics in humanitarian response operations, customs clearence or related area OR

a combination of a relevant Bachelor's degree with 3 years of experience in supply chain management or supply logistics in humanitarian response operations or related area in lieu of the 5 years of experience outlined.

Desirable: Related experience with WHO, the UN system, health cluster partners, recognized humanitarian organizations or international nongovernmental organization work in the field of outbreaks and/or health emergency response.

Use of Language Skills

Essential: Expert knowledge of English and Ukranian language.

Functional Knowledge and Skills

Knowledge of supply chain management. Knowledge of custom clearance and import procedures. Knowledge of Microsoft outlook, excel and power point. Ability to work in a multicultural environment with multidisciplinary teams. Problem identification and solving skills.

Other Skills

Excellent knowledge of Microsoft Office applications.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting atUSD 19,032 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of thedegree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institutionaccredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United NationsEducational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net.
• Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity ofsecuring the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide ageographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO's operations please visit: http://www.who.int.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disabilitystatus, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any otherpersonal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresentedand underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonableaccommodation should be sent through an email to [email protected].
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical andprofessional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuseof authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report toWHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated historyof SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-lifebalance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointmentwill normally be considered.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertakinga WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services(SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must beshared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry orexit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations canbe found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly [email protected].
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