Knowledge transfer specialist

Consultant Leadership

Contract

This is a International Consultant contract. More about International Consultant contracts.

Background

This project represents the third phase in a strategic partnership focusing on promoting surveying works and geospatial capabilities, and a myriad of actions and products stemming from these two areas of work. The key objective of this intervention is to maintain provision of advisory services in developing the national capacities for effective geo-spatial surveys, generating the national geo-spatial data infrastructure, generating multi-purpose knowledge from such surveys to efficiently boost national efforts in achieving the key directions provided by 2030 Saudi Vision, as well as promoting the national implementation of the Sustainable Development Goals (SDGs).

This position will be responsible for Implementing and Managing Geospatial-Database in GASGI-Technical Departments, analyze complex problems and make recommendations to solve them, establishing geodata management systems and the implementation of geospatial information data driven reporting.

The General Authority for Survey and Geospatial Information manage the work in the field of surveying, map production, geographic information, and marine. They’re planning to implement a new system to manage the knowledge transfer internally in which employers share their skills, information, experience, or ideas with other departments or other individuals in a business.

Therefore, The biggest challenges with knowledge transfer. Uncertainty, errors, work environment culture, employee mindset, and risk of knowledge loss when employees leave, and new ones need an introduction to tasks. Where a high rate of turnover implies that companies spend an inappropriately high amount of time on introduction and knowledge transfer which is a waste of time if the knowledge sharing is not done properly in the first place.

Duties and Responsibilities

• Provides advice to departments on proposed knowledge transfer programs by program design and management.
• Provides training, knowledge transfer and exchange for employees, ensures professional development of the Authority's employees.
• Analyzing the risks of the skills needed for workers in projects and activities to ensure their validity.
• Setting clear goals for the time needed to transfer knowledge for each project and activity to achieve clarity, and a sense of empowerment to receive projects from the implementing companies.
• Establishing a mechanism to measure the success of knowledge transfer and linking its success to the authority's ability to receive and operate projects and activities.
• Collaborate with stakeholders to implement best practices for knowledge transfer.
• Support the continuous support of the staff of the Authority to enhance capacity development through the transfer of knowledge of projects and activities
• Improving knowledge management strategies and transferring knowledge to the Authority's projects and activities

A.Expected Outputs and Deliverables

Deliverables/ Outputs

Estimated Duration to Complete

Review and Approvals Required

DELIVERABLES #1

• Identify the needs and to whom the knowledge will be transfer to
• Develop an action plan with priority list

Determining the best approaches for knowledge transfer and start Workshop for the selected approach

21 working days

Department Manager of innovation

DELIVERABLES #2.

• Empowerment of innovators group 1

21 working days

DELIVERABLES #3

knowledge transfer to group 2

21 working days

DELIVERABLES #4

knowledge transfer to group 3

21 working days

DELIVERABLES #5

knowledge transfer to group 4

21 working days

DELIVERABLES #6

Final report and recommendations

21 working days

Competencies

A.Institutional Arrangement

The Knowledge transfer specialist is consulting the manager of Knowledge and innovation under his request. Knowledge transfer specialist has a dual reporting line to Dr. Eng. Sahil Alalmai

(regarding assigned technical requests) and to the Executive Director of Knowledge and innovation (in general).

B.Duration of the Work

• The expected duration of the assignment is expected to be 6 months with the possibility of extension.

C.Duty Station

• The assignment will be in Riyadh, Saudi Arabia. As His/her QA/QC activities will be implemented within the General Authority for Survey and Geospatial Information (GASGI)

• If unforeseen travel outside the consultant’s home-based city is requested by UNDP and not required by the Terms of References (ToR), such travel shall be covered by UNDP in line with applicable rules and regulations and upon prior written agreement. In such cases, the consultant shall receive living allowances not exceeding the United Nations (UN) Daily Subsistence Allowance (DSA) rate for such other location(s).

• Note: A written approval from UNDP and relevant authorities will be required to facilitate the consultant's travel to any locations than stated on this TOR on official missions where necessary.

Working Arrangements:

• All mission travels must be approved in advance and in writing by the Supervisor.
• United Nations Development of Safe and Security – BSAFE course must be successfully completed prior to the commencement of travel.
• The Consultant is responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director.
• The consultant is also required to comply with the UN security directives.
• The consultant is responsible for obtaining any visas needed in connection with travel with the necessary support from UNDP.
• The consultant will be responsible for submitting his/her own mission travel arrangements in line with UNDP travel policies.
• The consultant is responsible for required health and life insurance related to work or travel.
• The consultant is expected to have his/her own Laptop/Computer.

Required Skills and Experience

Min. Education requirements:

• Bachelor or Master’s degree of Any of the following areas: Economics, Business administration, Risk Management, and Project management.

Min. years of relevant work experience:

• Minimum of 5 – 7 years of proven experience.

Required skills:

• Collaboration, Teamwork, Communication, Time management, Leadership, Organization, Problem-solving, Critical thinking, Adaptability, Conflict resolution, Project planning.

• Having excellent public relations with administration and working authorities in innovation regionally.

Required Language:

Fluency in oral and written English.

B.Scope of Price Proposal and Schedule of Payments

Payment

Phases

Estimated Duration to complete

Payment Percentage

1st payment

Upon Accomplished and Submission of Deliverable 1 (100%)

1 month after the signature of the contract

17%

2nd payment

Upon Accomplished and Submission of Deliverable 2 (100%)

2 months after the signature of the contract

17%

3rd payment

Upon Accomplished and Submission of Deliverable 3 (100%)

3 months after the signature of the contract

15%

4th payment

Upon Accomplished and Submission of Deliverable 4 (100%)

4 months after the signature of the contract

17%

5th payment

Upon Accomplished and Submission of Deliverable 5 (100%)

5 months after the signature of the contract

17%

6th payment

Upon Accomplished and Submission of Deliverable 6 (100%)

6 months after the signature of the contract

17%

C.Recommended Presentation of Offer

For purposes of generating Offers whose contents are uniformly presented and to facilitate their comparative analysis, it is best to recommend the preferred contents and presentation of the Offer to be submitted, as well as the format/sequencing of their presentation. The following documents may be requested:

1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
3. Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment. A methodology is recommended for intellectual services, but may be omitted for support services [Note: this is optional for support services];
4. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

D.Criteria for Selection of the Best Offer

Requirements

Criteria

Max 70 points

Education

Bachelor or Master’s degree of Any of the following areas: Economics, Business administration, Risk Management, and Project management.

20

Relevant work experience

• Minimum of 5 – 7 years of proven experience.

20

• Collaboration, Teamwork, Communication, Time management, Leadership, Organization, Problem-solving, Critical thinking, Adaptability, Conflict resolution, Project planning.

• Having excellent public relations with administration and working authorities in innovation regionally.

10

Required skills

• Fluency in written and & spoken English

• Excellent communication skills orally and in writing in English

• Ability to gain cooperation from individuals or groups over whom there is no direct authority to accomplish program goals

15

Required Language(s)

Proven certificate related to his/her technical skills.

5

Total

70

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

Weight Per Technical Competence

5 (outstanding): 96% - 100%

The individual consultant/contractor has demonstrated an OUTSTANDING capacity for the analyzed competence.

4 (Very good): 86% - 95%

The individual consultant/contractor has demonstrated a VERY GOOD capacity for the analyzed competence.

3 (Good): 76% - 85%

The individual consultant/contractor has demonstrated a GOOD capacity for the analyzed competence.

2 (Satisfactory): 70% - 75%

The individual consultant/contractor has demonstrated a SATISFACTORY capacity for the analyzed competence.

1 (Weak): Below 70%

The individual consultant/contractor has demonstrated a WEAK capacity for the analyzed competence.

Step II: Financial Assessment:

Financial Proposal – Maximum 30 points

• Duly accomplished Confirmation of Interest and Submission of Financial Proposal Template using the template provided by UNDP (Annex II)

PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

The contractor shall submit a price proposal as below:

The total professional fee shall be converted into a lump-sum contract and payments under the contract shall be made on submission and acceptance of deliverables under the contract in accordance with the schedule of payment linked with deliverables. The financial Proposal should include all relevant costs (consultancy fees, all envisaged travel costs, living allowances, etc.).

UNDP applies the “Best value for money approach” – the final selection will be based on the combination of the applicants’ qualifications and financial proposal.

E.The following documents shall be required from the applicants:

1. Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
2. A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
3. The Professional Certificates mentioned above, as applicable.

F.Instructions for online submissions

Step 1: Please prepare all required documents electronically.

Step 2: Combine all documents in ONE SINGLE FILE (preferably in PDF; however, Word format can also be accepted) and upload to the UNDP Jobs links

Step 3: After that, you will receive an auto-reply from the UNDP jobs if your offer is received successfully.

Interested applicants are advised to carefully review this advertisement and ensure that they meet the requirements and qualifications described.

Given the volume of applications that UNDP receives, only shortlisted offerors will be notified.

UNDP reserves the right to reject any incomplete applications.

Please be informed that we don’t accept applications submitted via email.

Interested Offerors are required to submit an application via UNDP Jobsite system as the application screening and evaluation will be done through UNDP Jobsite system. Please note that UNDP Jobsite system allows only one uploading of application documents, so please make sure that you merge all your documents into a single file. Your online application submission will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application if necessary. Please combine all your documents into one (1) single PDF document as the system only allows you to upload a maximum of one document.

Any request for clarification/additional information on this procurement notice shall be communicated in writing to UNDP office or send to email weiwei.liu@undp.org the Procurement Unit would endeavor to provide information expeditiously, only requests receiving at least 3 working days prior to the submission deadline will be entertained. Any delay in providing such information will not be considered as a reason for extending the submission deadline. The UNDP's response (including an explanation of the query but without identifying the source of inquiry) will be posted on the Individual Consultant (IC) Procurement Notice page as provided above. Therefore, all prospective Offerors are advised to visit the page regularly to make obtain updates related to this Individual Consultant (IC) Procurement Notice.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Interested applicants are advised to carefully review this advertisement and ensure that they meet the requirements and qualifications described.

The interested offeror must read the Individual Consultant (IC) Procurement Notice, which can be viewed at UNDP | Procurement Notices - 97978 - Knowledge transfer specialist for more detailed information about terms of references, instructions for the offeror, and to download the documents to be submitted in the offer online.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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Added 7 months ago - Updated 7 months ago - Source: jobs.undp.org