Knowledge Management Specialist

Contract

This is a LICA Specialist-10 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 5 years of experience, depending on education. More about LICA Specialist-10 contracts.

Background Information - Job-specific

UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness, and sustainability of peacebuilding, humanitarian, and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations.

New York Portfolios Office (NYPO) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management.

Sustainable Development Cluster (SDC) supports diverse partners with peacebuilding, humanitarian, and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP). It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners headquartered in New York. The SDC has a footprint of approximately 125 countries.

UNOPS has signed an agreement to implement the project activities for the Small Grants Programme (SGP).

The Global Environment Facility (GEF) Small Grants Programme (SGP) is implemented by UNDP on behalf of the GEF Partnership, and executed by UNOPS. The SGP forms a central part of the UNDP Local Action Cluster of NCE.

SGP grantmaking supports community-based innovation in addressing global environmental issues and improved, more sustainable livelihoods through initiatives led by civil society and community organizations, with special consideration for indigenous peoples, women, youth and persons with disabilities. SGP has supported over 27,000 community-based projects in 127 countries aimed at biodiversity conservation, climate change mitigation and adaptation, sustainable land management, protection of international waters, and sound chemicals and waste management. Over the last 30 years, SGP has developed extensive partnerships at global, national and local levels. See http://sgp.undp.org for further background information.

The Nature, Climate and Energy team within the UNDP Bureau for Policy and Programme Support (BPPS) in New York exercises strategic, technical and fiduciary oversight for all of its GEF activities, including the SGP. Within the NCE, the Local Action Cluster Coordination team, through the SGP Central Programme Management Team, provides the overall global management of the SGP, including strategic, thematic, and operational guidance and support to the Country Programmes. As the responsible Executing Agency for the SGP, UNOPS provides services to UNDP for human resources, administrative, financial and legal aspects of grantmaking and country operations.

The Knowledge Management and Communications contractor will work with the Central Programme Management Team (CPMT) and with the UNDP Nature, Climate and Environment (NCE) Communications team as appropriate, on the following key areas: (i) support implementation of the SGP’s strategic knowledge management strategy to capture, share, and promote SGP results, lessons learned and best practices at the global, country, and project levels; (ii) facilitate implementation of a comprehensive and streamlined communications strategy at the global, country, and project levels, and increase global coherence and consistency on SGP branding and messaging across country programmes; (iii) develop, manage and disseminate any specific knowledge management and communication products as requested.

Functional Responsibilities

The contractor will work under the overall supervision of the Global Manager of the Small Grants Programme (SGP) and the SGP Communication and Knowledge Management Specialist. The contractor will work with and receive technical and substantive guidance from the Central Programme Management Team (CPMT). The contractor will also coordinate other Communications personnel of the UNDP NCE team for programme coherence and synergies.

The contractor will perform the following functions:

1) Knowledge Management

• Support the development and implementation of the SGP’s Knowledge Management (KM) strategy, in collaboration with the relevant SGP Country Programmes, CPMT and UNDP/GEF colleagues.
• Facilitate implementation of guidance on how to capture and disseminate knowledge and conduct knowledge exchange at the country level .
• Focal point for the maintenance of effective SGP Knowledge Platform(s) (i.e. website, intranet and others) to disseminate lessons and best practices as well as promote peer to peer learning within and across communities, civil society organizations, and others.
• Coordinate producing knowledge products to effective share lessons learned and best practices at the global, country, and project levels, and ensure adequate dissemination in collaboration with other CPMT Technical Specialists (i.e. publications, fact sheets, case studies, video, social media and others).
• Support efforts to distil and share best practices and lessons emerging from the SGP portfolio at global conferences and events in collaboration with other CPMT staff.

2) Communications

• Support development and implementation of SGP’s communication system and strategies, both for internal and external purposes, to communicate the impact of the programme and build a strong, cohesive and visible brand.
• Coordinate production of internal and external SGP communication materials including publications, videos, fact sheets, brochures and exhibition materials, among others in coordination with the CPMT staff, contractors, interns and others.
• Coordinate drafting and editing of communications materials requested by CPMT Management, UNDP, GEF and other partners, including reports, speeches, presentations, etc.
• Support development of guidance and facilitate capacity development of the SGP Country Programmes on development and implementation of communication strategy, and adoption of appropriate tools at the country level.
• Liaise with UNDP, UN-wide, GEF, and other partners on communication issues to ensure SGP’s participation in relevant events and initiatives, and adherence to relevant policies and guidelines.

Education/Experience/Language requirements

******* FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY ******* * CANDIDATES WITH NO UNITED NATIONS OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY * Education Requirements: - Advanced university degree (Master’s or equivalent) is required. - First-level university degree (Bachelor’s or equivalent) combined with 2 additional years of relevant experience may be accepted in lieu of an Advanced university degree.

Required Work Experience:

• A minimum of five (5) years of experience with the UN system or an international organization, preferably providing program support in the design, administration and/or implementation of programmes that serve local communities is required.

Desirable Managerial Skills (the following experience is optional candidates who do not have it are welcome to apply): - Knowledge of and/or experience working in the areas of biodiversity, land degradation, climate change and development is desirable. - Demonstrated international event planning and management skills are desired. - Familiarity with UNDP’s community-based initiatives is an advantage. - Familiarity with the GEF Small Grants Programme and other UNDP implemented initiatives at the local level is an advantage;

Language Requirements: - Excellent command of English required; - Knowledge of other UN languages is an asset.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Individual Contractor Agreement (ICA) Contract level: Local Individual Contractor Agreement (L-ICA 9) Contract duration: Open-ended (renewable subject to funds availability and satisfactory performance)

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Information on Working Arrangements: - The contractor will work from home with possibility of limited mission travel; - The contractor will be given access to relevant information necessary for execution of the tasks under this assignment; - The contractor will be responsible for providing her/his own working station (i.e. laptop, internet, phone, scanner/printer, etc.) and must have access to a reliable internet connection;

Travel: - Travel may be required to New York, USA to UNDP-GEF Offices during the period;

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.