Knowledge and Information Management (KIM) Consultant, Remote (Brasilia), Brazil

Consultant Crisis & Emergency Response

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF is the UN agency with the greatest capillarity in Brazil with a total of 9 field offices with longstanding partnerships with over 1,924 municipalities in the Amazon region. UNICEF Office in Roraima has been positioned for humanitarian action and leading the field's migration response.

The offices in Manaus and Belém lead other emergency responses in the Amazon region. UNICEF is well positioned to provide timely and context-specific program and humanitarian support in vulnerable geographical areas, including remote locations. In Roraima, Brazil´s most Indigenous state, UNICEF has been leading the process of involving and strengthening local Indigenous organizations to cope and integrate Indigenous migrants and refugees and working on the humanitarian development nexus. UNICEF has supported the participatory process led by the indigenous organizations to develop of Governance Plan for the Indigenous territories of São Marcos and Surumú, directly affected by the migration flow. Emergency response and recovery hav been provided for droughts and floods, including in the southern region.

Working closely with host communities, local organizations, and key stakeholders has been a priority for UNICEF to strengthen public policies and prepare for emergencies. UNICEF participates in the Response for Venezuelans (R4V) platform and is part of Information Management (IM) working groups at the local and national levels. A Humanitarian Performance Monitoring System has been developed and dashboards produced to follow main indicators. Periodic situation analysis supports decision making and the planning process. Knowledge has been generated on the characteristics of the population in need and monthly migration trends in the last 4 years of the humanitarian response. The consultant will also count on Community mobilizers as part of the Community Mobilisation with Adolescent Participation Strategy (CMAPS) for data on affected communities in Roraima. As the strategy will be under evaluation the consultant is expected to understand the evaluation findings as well as providing crucial data for the evaluators.

SCOPE OF WORK

The Knowledge and Information Management (KIM) consultant reports to the Emergency Manager and has a direct link with the Emergency Technical Team (ETT), receiving technical guidance from the Humanitarian Affairs Officer and support from the Research, Monitoring, and Evaluation team in Brasília.

The KIM consultant provides technical support in information management, data visualization and knowledge management for UNICEF to make evidence-based and strategic decisions. He/she works closely with other team members (national and local) and partners to capture, organize, share, and use knowledge for improved organizational performance towards development and humanitarian results for children.

In particular, the KIM is responsible for:

1. gathering data on the scale, scope, and coverage of the emergency responses;
2. analyzing assessments data on the needs of affected populations, and timely sharing information with programme areas;
3. identify trends and key gaps in needs and response;
4. support reporting with up-to-date data and overall figures.

Three travels are expected to happen:

one to Brasília and two to Boa Vista, including Pacaraima, to give capacity building sessions on the tools developed and give support on CMAPS Evaluation.

DELIVERABLES

Result 1: Knowledge management

Activities:

• Support the development of Knowledge Management tools to document and visualize knowledge developed within the emergency context, especially in migration response, also considering Indigenous contexts and other emergencies;
• Support UNICEF personnel in quality assurance and clearances prior to dissemination;
• Work closely and collaboratively with UNICEF personnel to ensure the usage of acquired knowledge to improve programme performance, including evaluations.
• Document all steps taken, the Humanitarian Performance Monitoring System (HPMS) configuration, as well as other systems developed, including access information, passwords and all necessary data for allowing further refactoring.

Result 2: Information Management

Activities:

• Provide clear and concise data visualization products (maps, dashboards, infographics) to UNICEF and partners;
• Support UNICEF with situation analysis on the Venezuelan migration and other emergency related contexts in Brazil, in accordance with official data sources, including information disaggregation by age, gender, ethnicity, disabilities, and vulnerabilities;
• Develop and maintain catalogues of Information Management products, including maps and assessments;
• Participate in local and national Information Management Working Groups and internal section meetings;
• Respond to data visualization requests, in accordance with the Emergency Manager, including delivery of products to support advocacy and resource mobilization efforts, related to any emergencies and humanitarian-development nexus initiatives.

Result 3: Reporting support

Activities:

• Support the development of effective methods and platforms to standardize and share information in accordance with UNICEF guidelines;
• Maintain a frequent communication schedule with management;
• Support timely information analysis for the preparation of progress reports;
• Support the preparation of donor reports.

1. Work Assignment overview 1

1.1. Deliverables/Outputs

Workplan for the duration of contract

1.2. Deadline 30 days

1.3. Estimate Budget (15%)

2. Work Assignment overview 2

2.1. Deliverables/Outputs

Report on technical support provided to UNICEF on R4V Information Management

2.2. Deadline 60 days

2.3. Estimate Budget (13%)

3. Work Assignment overview 3

3.1. Deliverables/Outputs

Report on Knowledge Management and Situation Analysis developed

3.2. Deadline 90 days

3.3. Estimate Budget (10%)

4. Work Assignment overview 4

4.1. Deliverables/Outputs

Report on the analysis and maintenance of dashboards, providing up-to-date data visualization

Travel Report

4.2. Deadline 120 days

4.3. Estimate Budget (15%)

5. Work Assignment overview 5

5.1. Deliverables/Outputs

Report on border monitoring with monthly analysis on daily data provided by Brazilian Federal Police

5.2. Deadline 150 days

5.3. Estimate Budget (10%)

6. Work Assignment overview 6

6.1. Deliverables/Outputs

Report on support provided to programme areas on results analysis for programme and donor reports

6.2. Deadline 180 days

6.3. Estimate Budget (15%)

7. Work Assignment overview 7

7.1. Deliverables/Outputs

Report on meetings and activities developed, lessons learned and recommendations

Travel reports

7.2. Deadline 250 days

7.3. Estimate Budget (22%)

DURATION OF CONTRACT

9 months

TRAVEL PLAN

Three travels are expected to happen: one week to Brasília and two sets of one week to Boa Vista, including a visit to Pacaraima, to be part of meetings, give support to CMAPS evaluation and give capacity building sessions on the tools developed.

MINIMUM QUALIFICATIONS REQUIREMENT

• A university degree in one of the following fields is required: Statistics, Business Administration, Political Science, International Relations, Social Sciences, Anthropology, Sociology, Geography or another relevant field;
• A minimum of two years of professional experience in information management, humanitarian action or disaster preparedness is required. Additional years of experience is an asset;
• Relevant experience in programme development in human rights in Emergency related areas in a UN system agency or organization;
• Experience with Indigenous organizations and work in Indigenous communities is a strong asset;
• Excellent communication, team work and coordination skills, including the capacity to deliver results with tight deadlines;
• Experience in both development and humanitarian contexts is an added advantage;

LANGUAGE PROFICIENCY

Fluency in Portuguese and English is required. Working knowledge of Spanish will be considered as an asset.

UNICEF’S CORE VALUES

Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS)

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone*, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.*

UNICEF offers reasonable accommodation for consultants with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

GENERAL CONDITIONS: PROCEDURES AND LOGISTICS

• Consultant will work from home using own stationery. UNICEF will provide a computer, access to internal systems, e-mail and office space for consultative meetings when needed.
• Consultant’s travel costs should be included in the consultant’s fee.
• No contract may commence unless the contract is signed by both UNICEF and the consultant and mandatory courses are completed.
• Consultants will not have any representative, certifying, or approving authority, or supervisory responsibilities or authority on UNICEF budget.
• The consultant will work remotely on a delivery basis.

FINANCIAL PROPOSAL

• Costs indicated are estimated. Final rate shall follow “best value for money” principle, i.e., achieving the desired outcome at the lowest possible fee.
• A financial proposal including the fee for the assignment based on the deliverables and number of days must be submitted. Consultants are asked to stipulate all-inclusive fees, including lump sum, administrative cost, travel cost and subsistence costs, as applicable.
• The payment will be based on submission of agreed deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

INSURANCE AND HEALTH COVERAGE

• The contractor is fully responsible for arranging, at his or her own expenses, such life, health, and other forms of insurance covering the term of the contract as he or she considers appropriate.
• The contractor is not eligible to participate in the life or health insurance schemes available to UNICEF and United Nations staff members.

RESTRICTIONS

• Consultants may not receive training at the expense of UNICEF. Notwithstanding, consultants must complete the applicable mandatory trainings before the signature of the contract.
• In case of government officials, the contract cannot be issued without prior written clearance by the Government​, or unless on leave without pay.

REMARKS:

Individuals engaged under a consultancy will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants. Consultants are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.

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Added 1 day ago - Updated 2 hours ago - Source: unicef.org