Inventory/Stores/Warehouse Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The position is located in the United Nations Support Office in Somalia (UNSOS) within the Centralized Warehouse Section. The incumbent will be based in Baidoa/Beletweyne/Jowhar/Kismayo, and reports to Unit Chief.

Under the direct supervision of Centralized Warehouse Section (CWS) Representative, the national UN Volunteer will undertake the following tasks: • Using Enterprise Resource Planning (ERP), Inventory Management (IM) and Warehousing Modules (WM) applications to record and analyze stock and asset movement; • Monitoring the physical inventory of stocked items on a regular basis to ensure accuracy of records, and location of property; • Conducting periodic physical inventories of expendable and non-expendable items and updating the inventory control database; • Maintaining accurate and auditable records for property control and accountability in the mission in conformance with the mission’s standard operating procedures; • Verifying the receipt of goods or services against the associated purchase order or contract and providing results to the relevant certifying officer; • Monitoring the consumption, inventory control, stock-checking and write-off to ensure security, availability and accountability of materials and assets; • Processing equipment requests approved by the Section Chief and controlling the issuance of equipment, supplies and spare parts; • Evaluating stock levels and advising the Asset Manager and/or Technical units of requirements and surplus quantities of assets and related equipment; • Verifying the accuracy of the inventory records through cross-reference of records, e.g. Purchase Orders, Packing Lists, R&I Reports, Physical Verification etc; • Preparing the necessary documents for the issuing and receiving of equipment from staff members and ensuring it is entered in the database; • Assisting staff members during check-out by verifying items issued to them and ensuring the correct procedures are followed for the handover/returning of equipment and if misplaced or lost that Security reports are produced; • Any other duties as required from the Asset Manager or Stores Supervisor.

• Professionalism: Good technical skills. Demonstrated ability to apply good judgment in the context of the assignment given.
• Communication: Good communication (spoken and written) skills, including the ability to write detailed technical documents and specifications and explain and present technical information. Prepare written documentation in a clear and concise style.
• Planning and Organization: Ability to plan, coordinate and monitor own work plan.
• Teamwork: Good interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
• Client orientation: Good client service skills. Ability to see things from the client’s point of view. Ability to meet timeline for service delivery and keep clients informed at all times.

of progressively professional work experience in supply chain/logistics, emphasizing warehouse operations. - Previous experience in inventory management, stock control, and warehouse management is desirable.

General: Mogadishu is the HQ of UN operations in Somalia. The UN Volunteer will be subject to the overall direction and guidance of the UN Designated Official (DO) for security. The volunteer will be incorporated into all applicable security protocols and will be required to adhere to the guidelines, security plans and other directives issued by the DO. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the insurance plan.

Inclusivity statement United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy