Internship - Supply Chain Field Support Unit (FSU), WFP HQ Rome, Italy

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

Internship – Supply Chain Field Support Unit (FSU)

WFP HQ Rome, Italy

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience. We are currently seeking to fill an intern position in our Field Support Unit in the Supply Chain Division, based in Rome, Italy.

BRIEF DESCRIPTION OF THE SUPPLY CHAIN FIELD SUPPORT UNIT (FSU)

WFP Supply Chain is the backbone of WFP’s operations, enabling the organization to deliver life-saving assistance to millions of people in more than 80 countries. With close to six decades of experience and expertise in humanitarian supply chain, WFP Supply Chain is critical to all aspects of WFP’s operations, be it emergency response, capacity building, school feeding, nutrition, or other programmatic interventions.

This is made possible by an array of complex and diverse functions – spanning end-to-end planning, food procurement, goods and services procurement, food safety and quality, logistics, in-house shipping, aviation and cash-based transfers and markets – managed by WFP Supply Chain for the organization. Supply Chain also extends its expertise to partners and the wider humanitarian community, helping them to achieve their operational goals. Underpinning it all are 4,000 dedicated staff, often working in some of the most remote and challenging environments possible.

WFP conducts the vast majority of its life-saving activities in what is broadly referred to as the “field”, often in challenging emergency contexts. By supporting operations in the field as ably and efficiently as possible, the Field Support Unit strengthens the organization’s emergency response capacity and thus the ability to save and change lives. Embedded in the Supply Chain Division, FSU’s team of experienced supply chain staff, with diverse skill sets, offers support to WFP country offices, providing supply chain coordination in emergencies, operational and technical guidance and supporting compliance and oversight.

General Information

• Title of Post: Internship
• Supervisor: Head of the Field Support Unit
• Unit: SCOLS
• Country: Italy
• Duty Station: Rome
• Duration of internship: Six Months
• Expected Start Date: June 2023

DUTIES AND RESPONSIBILITIES

Under the direct supervision of the Head of the Field Support Unit, the candidate will perform the following duties:

• Conduct desk research in support of longer-term supply chain projects and provide summaries and/or analyses;
• Assist with the preparation of Concept of Operations and preparedness plans, ensuring they are regularly revised/updated as required;
• Support the design, development and implementation of a WFP Logistics Global Knowledge Management project;
• Establish and support the management of an internal FSU team information management structure;
• Assist with the preparation of documents including presentation material and briefing packs in support of FSU activities and field operations;
• Support data analysis and propose recommendations for resolving operational issues;
• Provide administration and logistics support to FSU activities, meetings and events;
• Support in preparation and development of material as part of training programmes and deployments;
• Take and keep notes and meeting minutes as needed; and
• Perform other duties as required.

Qualifications and Experience

• Currently enrolled in an undergraduate or graduate programme from a recognized university OR recently graduated from an undergraduate or graduate programme (within six months prior to the application to the internship programme) from a recognized university;
• University course attendance in the past 12 months.

Knowledge & Skills

• You are proficient in MS Office package, particularly in Microsoft Excel.
• Having demonstrated ability in supply chain and logistics performance analysis is an advantage.
• You have good research and analytical skills;
• You are able to meet deadlines and work under pressure as part of a team.

Working Languages

• Excellent written and spoken English is required (proficiency/level C).
• Intermediate knowledge of another official UN language (Arabic, French, Chinese, Russian and Spanish) or Portuguese (one of WFP’s working languages) is desirable.

Supervision (Level/Methods of Supervision)

Under the direct supervision of the Head of the Field Support Unit, the incumbent will be provided with close mentoring, guidance, and technical supervision. Performance planning and reviews as well as learning and development discussions will be elemental part of the supervision. The Director of Logistics will be the second-level supervisor. With the support of a comprehensive induction package and assignment of a buddy/mentor, the intern will rapidly become a productive member of the team.

Training Components

Throughout their assignment WFP interns have access to an industry leading learning platform, WeLearn. Depending on opportunities and availability of funds, he/she may participate in WFP workshops or seminars, as appropriate.

Learning Elements

At the end of the assignment, the Intern should:

• Have a basic understanding of WFP.
• Have a basic understanding of humanitarian supply chain.
• Have an understanding the dynamics of supply chain coordination and response to an emergency/crisis.

OTHER RELEVANT INFORMATION

• VA Reference no: 827039
• Closing Date: 23 May 2023 at 11:59pm Rome time

TERMS AND CONDITIONS

• Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.
• WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
• WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.
• WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
• Candidates who bear any of the following relations to WFP staff members are not eligible to apply: sons, daughters, brothers or sisters.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Leads by Example with Integrity

Drives Results and Delivers on Commitments

Fosters Inclusive and Collaborative Teamwork

Applies Strategic Thinking

Builds and Maintains Sustainable Partnerships

Lives the WFP values and shows humanity and integrity by role modelling care for others

Delivers on commitments and adapts readily to change

Is inclusive and collaborative, and contributes to a culture of learning and personal growth

Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things

Builds and nurtures external partnerships and collaborates with partners to deliver common objectives

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Saving Lives

Changing Lives