The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

JOB PURPOSE

We are currently seeking to fill an internship position under the WFP Human Resources Unit, - Mozambique, the position will be based at Maputo. The Internship will be for an initial period of six (6) months. The selected candidate will be assisting the WFP Human Resources Unit with the following key duties:

Digital filing
Document Management (Photocopying, scanning, and filing)
Preparation of standard documents using standard office software packages, e.g., Microsoft word.
HR Customer Service/Supporting HR Officer in responding to clients’ needs
Project Management
Backfill for HR colleagues
Review of HR documentation (for staff files) and follow-up with respective staff/managers.

STANDARD MINIMUM QUALIFICATIONS

University degree or equivalent qualification, preferably in a field relevant to the position such as Human Resources Management, Business Administration, Digital Filling and related Field.
Be a recent graduate from an undergraduate or graduate programme (within six months prior to the application to the internship programme) from a recognized university and have attended classes in the last 12 months of enrolment in the university.
Proficiency in Microsoft word, Microsoft Excel, Online apps, SAP systems
Fluent in English language (both written and oral)
Strong knowledge of spreadsheets and databases (MS Excel and MS Access) or other databases
Ability to present information in the form of tables, charts and diagrams easily comprehensible

KEY ACCOUNTABILITIES (not all-inclusive)

Special Assistant to the Head of HR. Leading some HR initiatives/Projects.
Provide administrative support in various HR activities i.e recruitments, contracting
Support with the filing documentation of international staff records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
Support with HR statistics and new CSP Organization readiness project activities.
Draft various HR documentation as and when required in accordance to the agreed Service Level Agreements.
Support with Culture & Engagement initiatives and prepare presentations.
HR travel focal person and procurement services.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Good level of understanding of the HR process and procedures
100% organised Digital files
Accuracy with documents arrangement
Client orientation
Accessibility of staff files upon request
Agility, planning and organizing, self-driver/motivator, good listener, communicator, team player,

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

•Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives. •Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners). • Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission. • Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People •Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs. • Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment. • Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills. • Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance •Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work. • Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors. • Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities. • Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership •Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles. • Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners. • Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders. • Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Execution of Digital filing system
Arrangement of staff files for both National staff
Produce 5 key new initiatives for HR

TERMS AND CONDITIONS

This internship is open to only Mozambican Nationals
Duration of assignment will be 6 months with a posibility of extension
Duty station/location can be in Maputo or our field offices.
WFP is not responsible for living expenses, arrangements for accommodation, travel to and from WFP internship location, necessary visas and costs related.
Interns receive a monthly stipend from WFP up to the maximum amount of US$575 per month depending on the duty station of assignment.
WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education;

DEADLINE FOR APPLICATIONS

29th November 2021

This vacancy announcement is limited to nationals of Mozambique. Only short-listed candidates will be contacted.

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WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Apply now

Added 2 years ago - Updated 2 years ago - Source: wfp.org