Internship Assignment – Administrative Assistant (2 nos) - Open for Nationals of South Sudan only

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, We care:

PURPOSE FOR THE JOB

The purpose of this internship is to support Admin / Field Support Sections with Property/ Asset management, tagging of new assets when received, re-tagging assets (most tags on assets have faded off) and tracking both attractive and non-attractive assets in Juba and 7 Field Office locations. The Interns will review, clean, and maintain an accurate staff contacts database and link it to mobile phones (MTN & Zain lines) paid by the office monthly – remove old, duplicated accounts, and unauthorized numbers. They will also support Admin / Field Support Sections with asset management relating to Field Offices which are closing under the current rationalization programme- transfer to other AFPs, disposal, and movement of assets during Field Office closures. The Intern will receive also non-asset supplies procured on behalf of field offices & dispatch them to respective locations.

In this period, Admin is undertaking an extensive asset count across the country, as such the interns will conduct and coordinate asset count particularly for attractive assets like Laptops, Projectors, smart phones, Cameras, Motorola radios and recording them per location and room. This will also prepare the office for the next asset count of 2023 year end. Finally, the intern will support with disposal of assets through selling to staff and the public. Support bidders during inspection, drafting of offer letters, collection of items from the compound. Admin expects an extensive sell of assets in 2023 following PSB disposals.

COMPETENCIES AND LEVEL OF PROFICIENCY Core Values • Care • Respect • Integrity • Trust • Accountability

Core Competencies (For Staff without Supervisory Responsibilities) *  Demonstrates Self Awareness and Ethical Awareness (1)  Works Collaboratively with others (1)  Builds and Maintains Partnerships (1)  Innovates and Embraces Change (1)  Thinks and Acts Strategically (1)  Drive to achieve impactful results (1)  Manages ambiguity and complexity (1) View our competency framework at https://www.unicef.org/careers/media/1041/file/UNICEF%27s_Competency_Framework.pdf

Requirements:

• Be enrolled in an advanced/undergraduate university degree (Master’s or higher) in the relevant background • Fresh graduates are also invited to apply • Developing country work experience and/or familiarity with emergencies is considered an asset. • Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset. Additional Experience:

Language Requirements:

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNICEF has a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

How to apply:

➢ If you recognize yourself from the above and wish to make a difference for every child;

you are requested to apply through this online system by 11th November 2022. When you apply, please attach the following:

• Your CV and a cover letter in English to state the majors/areas of your study and the reason for application
• Include two letters of recommendation (can be from employers, internships, university professor, etc.)
• Attach a proof of excellent academic performance/transcript through recent university or institution records
• Provide proof of medical and life insurance

➢ Only qualified applicants will be short-listed and notified for further screening and interview.

Thank you for your understanding.

Start Date: 15 November 202

End Date: 15 April 2023

Duty station: Juba

UNICEF is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.