Internal Vacancy - Project Finance Assistant (f/m/d)

Finance & Economy

Overview

Support Project Finance Manager and manage project financial information.

You have:

• Bachelor's degree in Finance, Accounting, Economics, or a related field.
• 1-2 years of experience in a finance or accounting role, preferably in project finance or a related area.
• Experience with financial analysis and reporting is highly desirable.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to operate in a cross-cultural environment.
• A high level of resilience and flexibility.
• Fluency in English required.
• German, French, Spanish, and/or Arabic language skills are desirable.
• Experience of working in a global organization is highly desirable.

Job Description

This is an internal opportunity open to current IRC Staff only.

IRC (International Rescue Committee) Germany is looking for a

Project Finance Assistant (f/m/d)

Berlin, or remotely within Germany | as soon as possible

full-time (40 h/week) | initially limited to 2 years

BACKGROUND

The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief and rebuilding lives in the wake of disaster. Through 28 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

IRC Deutschland

In 2016, the IRC established a presence in Germany. IRC Deutschland is part of the IRC global network; it runs integration and employment support programs and has offices in Berlin and Bonn. IRC Deutschland supports the organisation’s global activities, with a focus on advocating with German policy-makers, raising of the profile of the IRC in Germany and diversifying the organisation’s donor base.

Awards Management Unit (AMU)

Established in January 2016, the Awards Management Unit (AMU) is a global unit with staff based in Bonn, Berlin, New York, London, Bangkok and Amman. It has responsibility for identifying, securing, and managing all funding from statutory/government donors. The unit is organized into five pillars: Strategic Partnerships, Programme and Grant Support, Compliance and Policy, Programme Development, and Training.

The AMU is a bridge between donors and the field: providing expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently and supports all staff working across the grants management cycle for all restricted funding from global government sources. The unit operates within a matrix management system across teams in Germany, the US and the UK, driving functional integration between all relevant units and staff, in collaboration with the Senior Vice President AMU, Vice President, AMU, and the Senior Vice President for Europe in relation to overarching issues with European donors.

Purpose of the Role

The Project Finance Assistant provide comprehensive support to the Project Finance Manager and contributes to the preparation of the financial information, analysis of financial data, participate in preparation of the project documentation, and support with administrative tasks related with projects funded through IRC DE and implemented by IRC’s country offices and non-IRC partners. The role is required to be proactive, engaged, and effective in providing ongoing support throughout the entire project life-continuum.

Direct Reports:

None

KEY ACCOUNTABILITIES

1. Capacity Building

Accountabilities include:

- Gathering information through communication with all relevant parties for the draft of training materials for training and in-person workshops, - Maintain daily communication with regional and country office colleagues on planning and scheduling of the mentioned above trainings and in-person workshops.

2. Project Finance

Contribute to regular updates and prepare information to share with Project Finance Manager for analysis of the financial performance of a project or portfolio.

Accountabilities include:

- Monthly gathering of the information necessary for manager to perform effective financial monitoring (incl. expenditure, match funding, cash balances, eligibility, existence and completeness of supporting documentation) - Bi-monthly updating of the financial information for keeping up-to-date funds management trackers of the projects funded through IRC DE.

3. Project Accounting

Provides support to the Project Finance Manage in preparation of financial accounting and reporting information for further analysis by the Project Finance Manager.

Participation in creation and updating of the financial statements and related disclosures; as well as supporting on preparation of financial data for analysis and formulation of budgets and forecasts.

Accountabilities include:

- Monthly preparation of accounting records for further review / proof (e.g. receipts, advances, expenditure) by Project Finance Manager - Monthly gathering and preparation of financial information necessary for the project reconciliations

4. Quality Assurance

Support Project Finance Manager in preparation of the submissions of financial information. Accountabilities include:

- First review and communication with all relevant parties regarding the contract reviews - Monthly verification of reporting from IRC DE implementing partners, preparation of partners reports for approval and clearance

In addition to the four work pillars outlined above, the Project Finance Assistant is expected to provide administrative support to the Project Finance team, including scheduling meetings, preparing agendas, and taking minutes, etc.

Key Working Relationships

Reports to Project Finance Lead / Project Finance Manager, Germany.

#

PERSON SPECIFICATION

Skills, Knowledge and Qualifications

Essential

- Bachelor’s degree in Finance, Accounting, Economics, or a related field. - 1-2 years of experience in a finance or accounting role, preferably in project finance or a related area. - Experience of financial Experience with financial analysis and reporting is highly desirable. - Excellent organizational and multitasking abilities. - Strong attention to detail and accuracy. - Good communication and interpersonal skills. - Ability to work independently and as part of a team. - Ability to operate in a cross-cultural environment. - A high level of resilience and flexibility. - Fluency in English required.

Desirable

- German, French, Spanish, and/or Arabic language skills - Experience of working in a global organization is highly desirable.

STANDARD RESPONSIBILITIES

Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC Germany.

Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.

Related Standard Content

IRC Gemany strives to be an equal opportunities employer. As an organization committed to an empowering and inclusive work environment, we avoid any form of discrimination. We welcome applications from people regardless of their national origin, gender, sexual orientation, disability status or age and strongly encourage applications from candidates with a history of migration and resettlement. We believe in fair and equal treatment of all applicants and therefore kindly ask you to refrain from including photos in your application documents.

#Li-DNI

Apply now

Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: rescue.org