Internal Vacancy Programme Assistant, G-5, Malabo, Equatorial Guinea

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope

Purpose for the job

Under the close supervision and guidance of the supervisor, the Programme Assistant supports the respective section through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

Working with UNICEF Equatorial Guinea gives an opportunity to practice three UN languages because the country is in a region where French and English are spoken. UNICEF is working closely with the Government and is providing continuous support to improve the implementation of child rights in the country. The aim is now to scale up health, education, protection and advocacy in favor of children and women in Equatorial Guinea. The UNICEF country office has an estimated budget of USD 3,5000,000 with a workforce of approximately 22 employees.

Summary of key functions/accountabilities:

• Support to programme development, planning and execution.
• Support to monitoring and reporting of programme results
• Support in resource mobilization

• Support in knowledge management and capacity building

  1. Support to programme development, planning and execution.

• Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.

• Prepares and maintains records pertaining to programme planning and development for his/her respective section.
• Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
• Arranges meetings, workshops and training courses pertaining to programme development, and provides support in making the necessary logistical arrangements.
• Following up both internally with the Supply section and externally with counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner.

2. Support to monitoring and reporting of programme results

• Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
• Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.

3.Support in resource mobilization

• Compiles and organizes information and data pertaining to donors (both current and potential).
• Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
• Supports the processing of contracts for consultants and external partners pertaining to the section.

4. Support in Knowledge Management and capacity building

• Gathers and shares information as needed in support of improving the processes and daily operations of the section.

• Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records.

  To qualify as an advocate for every child you will have:

Education: Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Working experience: A minimum of 5 years of progressively responsible administrative or clerical work experience is required.

Language requirements: Fluency in English and in the local language of the duty station required.

Competencies required:

UNICEF's core values :Commitment, Diversity and inclusion, Integrity and core competencies: Communication (I), Working with people (II), Drive for results (I).

The technical competencies required for this post are: Analyzing (I), Learning & Researching (I), Planning and organizing (I), Following Instructions and Procedures (I)

UNICEF is committed to diversity within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.