Internal Vacancy Announcement : Administrative & Supply Associate # 85161 GS6 FT Kayes

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For Every Child, hope

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. To learn more about UNICEF, visit www.unicef.org.

With strong Government commitment to child rights and support from a wide range of partners, Mali has made some progress in moving forward some child rights indicators in the past decade. For example, infant mortality declined slightly from 56 to 54 per 1,000 live births and stunting among children under five decreased from 38 to 27 per cent between 2012 and 2018. Yet, despite 5 per cent annual economic growth since 2013, Mali remains one of the poorest countries in the world: 44 per cent of the population (55 per cent in rural areas) lives below the national poverty line. The country faces a protracted humanitarian crisis and population displacement, with constrained humanitarian access hampering progress towards the Sustainable Development Goals.

Mali CO has developed a new country Programme (2020 – 2024), in which it is expected that Human resources management is effective and transparent; staff competencies are continuously improving; duty of care and core values are well established

How can you make a difference?

Under the general supervision of Operations officer, the incumbent performs administrative support functions, such as personnel, finance, registry, supply and transportation, as indicated by the requirements and structure of the organization.

The Supply & Admnistrative Associate, GS6 will perform the following functions:

Summary of key functions/accountabilities:

Performs administrative and personnel work, including processing of entitlements and maintenance of various personnel records and files. Briefs international personnel on general administrative matters relating to visas, licenses, security; provides advice and ensures administrative support, as required. In addition to general administration responsibilities, supervises directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services

Identifies and recommends potential local suppliers. Maintains data on local supply sources' overall performance, (competitive pricing, product quality and timely delivery).Advises and assists other staff in the area of office management. Undertakes field visits to project sites and monitor inventory and supply inputs.

Arranges for and/or attends meetings on day-to-day administrative matters; participates in discussions of new or revised procedures and practices; interprets and assesses the impact of changes; and makes recommendations for follow-up actions

Assists in the preparation of office budgets applicable to staff and servicing costs, and maintains necessary budgetary control records

Requisitions office supplies and equipment locally and arranges for control of distribution and maintenance of appropriate inventory records

Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.

Performs other duties, as required.

To qualify as an advocate for every child you will have…

1. Academic qualifications

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization

2. Professional experience

Six ( 6 ) years of progressively responsible clerical and administrative work

3. Language(s)

Fluency in French and working knowledge of English required. Knowledge of at least one language of the duty station highly desirable.

For every Child, you demonstrate…

Core values

Care

Respect

Integrity

Trust

Accountability

Core Competencies

Communication (I)

Drive for Result (II)

Working with People (III

Functional Competencies

Leading and Supervising [ II ]

Formulating Strategies and Concepts [ II ]

Analyzing [ II ]

Relating and Networking [ II ]

Persuading and Influencing [ II ]

Creating and Innovating [ II ]

Other skills

Technical

Knowledge of Supply / Admnistrative principles, rules, regulations and procedures within UNICEF / UN

Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using Supply & Admninistrative systems.

Ability to extract and format data and to solve operational problems

Ability to organize own work, set priorities and meet deadlines.

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.