Internal & External Vacancy Announcement : Human Resources Assistant, GS5 FT - Bamako, Mali

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,418 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Vacancy Announcement – HR Assistant GS5 FT, Bamako – Mali

For Every Child, hope

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. To learn more about UNICEF, visit www.unicef.org.

With strong Government commitment to child rights and support from a wide range of partners, Mali has made some progress in moving forward some child rights indicators in the past decade. For example, infant mortality declined slightly from 56 to 54 per 1,000 live births and stunting among children under five decreased from 38 to 27 per cent between 2012 and 2018. Yet, despite 5 per cent annual economic growth since 2013, Mali remains one of the poorest countries in the world: 44 per cent of the population (55 per cent in rural areas) lives below the national poverty line. The country faces a protracted humanitarian crisis and population displacement, with constrained humanitarian access hampering progress towards the Sustainable Development Goals.

Mali CO has developed a new country Programme (2020 – 2024), in which it is expected that Human resources management is effective and transparent; staff competencies are continuously improving; duty of care and core values are well established

How can you make a difference?

Under the general supervision of the HR Business Partner (HR Specialist), the HR Assistant will be accountable for carrying out broad administrative support functions in the Human Resources Unit, including co-ordination of various HR administrative tasks.

The Human Resources Assistant will perform the following functions

Summary of key functions/accountabilities:

• Support to business partnering
• Support in processing of entitlements and benefits of local staff
• Support in recruitment and placement
• Support in learning and capacity development
• Support in HR data and analytics
• General office support

1. Support to business partnering

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes
• Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner
• Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.
• Proceed with the regular classification of personnel files of all categories (individual files, recruitment files, etc.) and keep these files up to date
• Mail management and dispatch (DHL, Retirement Mail, Cigna Cards).
• Prepare and keep up to date on a daily basis the various personnel lists (Security list, Staff Movements; Opscen, etc)
• Correspondence Management
• II. Support in processing of entitlement and benefits
• In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
• In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements
• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.
• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate. III. Support in recruitment and placement
• Prepares and circulates internal and external advertisements.
• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgement, offer and regret letters.
• Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks.
• Monitors life-cycle of recruitment process to update supervisor as necessary.
• Support in learning & capacity development
• In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions.
• In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
• Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.
• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Innovates and embraces change
• Drive to achieve results for impact
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others
• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Innovates and embraces change
• Drive to achieve results for impact
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others

• Qualifications & Competences

  1. Education

  Completion of secondary education preferably supplemented by technical or university courses related to HR Management; Business Administration or any other related field

  2. Experience

  5 years of work experience in human resources or administrative management is required.

  3. Language(s)

  Fluency in French and good working knowledge of English required. Knowledge of the local language of the duty station is highly desirable.

  4**. Skills**:

  Core value ( Required)

  Care

  Respect

  Integrity

  Trust

  Accountability

  **Core Competencies (Required****)Builds and maintains partnerships

• Builds and maintains partnerships

• Demonstrates self-awareness and ethical awareness

• Innovates and embraces change

• Drive to achieve results for impact
• Manages ambiguity and complexity
• Thinks and acts strategically

• Works collaboratively with others

• Functional Competencie******s (Required)

  Analyzing (II)

  Learning & Researching (II)

  Planning and organizing (II)

  Following Instructions and Procedures (II)

  Applying Technical Expertise (IV)

  Other skills

  Technical

  Knowledge of HR principles, rules, regulations and procedures within UNICEF / UN

  Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.

  Ability to extract and format data and to solve operational problems

  Ability to organize own work, set priorities and meet deadlines

  UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

  Remarks:

  Only shortlisted candidates will be contacted and advance to the next stage of the selection process