Internal Communications Intern

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Background Information - Job-specific

CG Communications team develops communications strategies, policies, plans and channels based on internal and external communications needs and expectations; maintains and strengthens UNOPS corporate identity through official reporting to the Executive Board and other external communications, enabling accountability and transparency; communicates a clear direction and strategic focus, ensuring that the people of UNOPS understand and can demonstrate their contribution to its success; and facilitates and encourages the sharing of information, knowledge and best practices, achieving dialogue throughout the organization.

The intern will work in the Communications Group under the direct, overall supervision of the UNOPS Internal Communications Team Lead and will be exposed to the implementation of UNOPS internal communications strategy. UNOPS is committed to achieving a truly diverse workforce.

The successful candidate will be responsible for supporting a variety of tasks and work packages as a part of her/his internship period. S/he will notably support the Internal Communications Specialist in the coordination of planned communication activities, both in UNOPS headquarters and in UNOPS country and regional offices.

Functional Responsibilities

Under the overall guidance of the Internal Communications Team Lead, the Internal Communications Intern will be helping with:

• Supporting content development, maintenance, and periodic updating of the intranet through the site owner training program - Liaising with ICT web developer to support the implementation of intranet improvements

- Supporting the identification of areas for the improvement and development of the corporate Google Drive, including best practices for document management

- Supporting with tracking and monitoring trends and drawing insights from the internal communications' monthly analytical report

- Supporting knowledge sharing activities related to community management (knowledge share fairs, regional communications meetings, UN Internal Communications meet-ups) by planning, taking meetings minutes and following up on action points.

- Assisting in the planning of internal events, including the UNOPS Town Halls and UNOPS Awards, and in maintaining the team calendar and process flows

- Supporting the setup of webinars and other online collaborative workspaces as requested

- Supporting the creation of the weekly internal newsletter, including assisting with the planning, content coordination and technical set-up

- Supporting the strategic planning of communication campaigns, including UN international days and corporate initiatives

- Assisting in developing strategic information, including data visuals and reports, that communicates key evidence with diverse stakeholders.

- Collecting, preparing and archiving historical records, annual reports, photo archives, media reports, organizational statistics

- Preparing transcriptions from audio to document of recorded interviews

- Conducting editorial reviews as required

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

The candidate must be currently enrolled in, or recently completed, a Bachelor/Master’s Degree in a relevant area, preferably in Communications, Knowledge management, Public Policy, International Development, Business Administration, Public Administration, Political Science, or International Relations, or have graduated from such studies within three years prior to the application date of the internship.

Experience

While no prior work experience is required, some experience in developing, coordinating or delivering communications activities, ideally within the development sector, is highly desirable.

Additional requirements

Knowledge and experience working with Google Workspace and Google Analytics is desired;

Passion for own development and the development of others is strongly desired;

Excellent coordination skills are highly desirable; Experience in facilitating training sessions is an asset;

Languages

Fluency in written and spoken English is essential;

Working knowledge of Spanish or French is considered an asset.

Contract type, level and duration

Contract type: Internship

Contract level: N/A

Contract duration: 6 months

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend of USD $1,300 from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of USD $500. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.