Internal and External VA: Batch Recruitment- Logistics Associate - GS6, Juba South Sudan (for South Sudanese only) 2 Positions

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Our Future,

PURPOSE

UNICEF supply and logistics section is a critical part to addressing the critical health needs and help in reducing the disease burden that confronts the country. The effective procurement and supply chain management of the critical health supplies and the in-country logistics management is important to ensure we can deliver health services to the vulnerable population in South Sudan

To achieve all the above, the skilled and human resource capacity in the of logistics section is essential to strengthen the ability of the team to execute the in-country logistics function effectively and efficiently.

The Logistics Associate will be required to perform highly skilled work on UNICEF supply chains and manage the more complex cases and client requests both internal and external, which frequently requires the evaluation of difficult situations and adaptation of procedures and processes to resolve such cases. This is the senior GS level for specialized supply chain work and requires advanced specialized knowledge acquired through formal training and experience.

The function is characterized as highly independent and provides opportunities for the Associate to lead and carry out responsibility for end-to-end supply chain management from the beginning to the end of the process and provide input into the design and development of improved supply chain services and delivery mechanisms.

MAIN RESPONSIBILITIES AND TASKS

Planning:

• In consultation with supervisor, provide input to the Country Programme Action Planning and advise on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the forecasting, planning, implementation, monitoring and evaluation of the supply chain operations.
• Support supply emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.

In-country logistics:

• Provide logistics input to the supply plan, including advising on infrastructure constraints (e.g., customs clearance, port capacity, transport options and warehousing capacity) and different delivery mechanisms. Advise on budget requirements for various delivery modalities and ensure establishment of budget with clients.
• Liaise with supply colleagues as well as clients and using supply dashboards to ensure pipeline monitoring and establishment of appropriate logistics capacity. Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country. Perform research, collect data, and conduct analysis, produce reports, and ensure information accuracy in corporate systems to enable informed decision-making.
• Provide specialized support in logistics, following standard processes and contributing, directly or indirectly, to the effective delivery of program supplies. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
• Identify needs for contracting of logistics third party services (e.g., customs clearance, warehousing, transport, distribution) and manage contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.
• Manage documentation processing for execution of logistics operations (e.g., customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the superviso

Warehousing and inventory management:

• Under the supervision of the Logistics Specialist, manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures. Assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to supervisor. Assess new warehouse facilities when required. If necessary, implement and organize new warehouse facilities which may include installation and assembly of temporary warehouse structures (e.g., Wiik-Halls/Rub Halls).
• Maintain appropriate warehousing and inventory management processes in support of the country Programme implementation. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained.
• Monitor the incoming pipeline of shipments and supervise the arrival, customs clearance, storage and provide guidance to 3PL on packing and in-country distribution of Health commodities to the agreed delivery point.
• Assess availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize use of space.
• Supervise receipt of consignments and dispatch of supplies.
• Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary. Carry out regular physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through Property Survey Board committee.
• In collaboration with supply colleagues and Programme Sections, identify opportunities for capacity building of Government counterparts including IPs and improving the supply chain process to make it more effective.

Other duties/responsibilities:

• In areas of responsibility, the incumbent may provide feedback and support to lower-level GS staff, to ensure timely and effective performance from staff, providing practical advice and guidance to ensure individual and team objectives are met.
• In collaboration with supervisor, Supply Division, Regional Office, and the global supply community, provide input to help ensure knowledge exchange and learning is prioritized to continuously build capacity of individuals and the team. Develop and facilitate training of newcomers and or interns establish processes or manuals to support effective workflows.

To qualify as an advocate for every child you will have…

MINIMUM QUALIFICATIONS AND COMPETENCIES

Education:

• Completion of Secondary education is required as a minimum, preferably supplemented by technical or diploma or higher courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.

Work Experience:

A minimum of 6 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage.

• Candidates holding Secondary education require a minimum of 6 years relevant experience.
• Candidates holding bachelor’s degree require 4 years relevant experience.
• Candidates holding master’s degree require 3 years relevant experience.

Language:

Fluency in English is required. Knowledge of Arabic or a local language is an asset.

Skills required:

• Thorough knowledge of a range of specialized topics, including the relevant supply chain policies, partnership mechanisms, UNICEF rules and regulations.
• High level of proficiency or skill is required in the interpretation and application of specialized rules and regulations to the circumstances of complex individual cases.
• Experience using MS Word, Excel, PowerPoint, and other UNICEF office tools.
• Demonstrated understanding of the relevant supply chain processes and ability to consistently apply relevant policies, procedures, and good practices in the daily work. Good judgement to handle complex cases including considerations for exceptions.
• Ability to develop and maintain effective working relationships with clients, suppliers and colleagues and gain the assistance and cooperation of others in a team endeavor.
• Ability to use supply related modules within UNICEF ERP system.
• Ability to establish priorities and plan his/her own work and plan, coordinate, and monitor the work of those under his/her supervision.
• Ability to draft clear and concise reports or rationale for logistics related decisions on key issues.

The competencies required for this post are:

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are...

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable Female Candidates are encouraged to apply.

UNICEF appointments are subject to medical clearance. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be cancelled.

All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.