INTERN - LIBRARY

Internship Information Management Communications & PR

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Org. Setting and Reporting

The internship is located in the Satya N. Nandan Library within the Office of Legal Affairs (OLA) at the Headquarters of the International Seabed Authority (ISA) located in Kingston, Jamaica, and reports directly to the Knowledge Management Officer. The Satya N. Nandan Library is a highly specialized international library, providing research and information services to support the needs of ISA’s members, the permanent missions based in Kingston, the staff of the Secretariat as well as other researchers and stakeholders. The position is for a minimum duration of two months and up to a maximum of six months with a starting date within the period of 1 June – 30 November 2024. The internship is unpaid and can either be part-time or full-time. It is open to students who are looking to gain practical experience for academic credit in librarianship in a special library setting. There shall be no expectation of contract change or renewal at the end of this assignment; it is expected that the intern will return to the sponsoring academic institution for completion of their studies. The intern will work five days a week (35 hours). Part-time interns work 17.5 hours a week.

Responsibilities

The objective of the internship is to assist in fulfilling the mandate of ISA, while providing practical training to the intern. Responsibilities will depend on the individual’s background and interest areas within librarianship, as well as the length of the internship period and the location of the intern (i.e. on-site or remote). Under the direct supervision of the Knowledge Management Officer, and within limits of assigned authority, duties may include, but are not limited to: • Respond to requests for documents and library resources and advises on their accessibility • Assist with reference and client services • Assist with the development and maintenance of Knowledge Management tools • Assist in managing the content of platforms and setting up and maintaining knowledge-based websites and sub-sites • Monitor knowledge resources aligned with ISA's work areas • Digitization projects • Collection Development

Competencies

Client Orientation Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps a client informed of progress or setbacks in projects. Meets timeline for delivery of product or services to client. Teamwork Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Builds consensus for task purpose and direction with team members. Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Technological Awareness Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the Office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

To qualify for an internship with the Satya N. Nandan Library within the Office of Legal Affairs (OLA) at the Headquarters of the International Seabed Authority (ISA) the following conditions must be met: Applicants must: (a) be enrolled in an undergraduate or graduate school programme in library and information studies; or have graduated with a university degree in library and information studies or related field, and, if selected, must commence the internship within a one year period of graduation. (b) Be proficient in using OCLC, online library catalogues and other bibliographic tools (c) Be computer literate in standard software applications; strong research skills and experience with knowledge management and artificial intelligence are an advantage; (d) Have experience using MS Office applications including website administration with SharePoint (e) Have a demonstrated keen interest in the work of the United Nations and of the ISA, and have a personal commitment to the ideals of the Charter; and (f) Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Job - Specific Qualification

Not available.

Work Experience

No professional work experience is required for participation in the internship programme.

Languages

English and French are the working languages of the ISA Secretariat. For the internship advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Assessment

Candidates will be assessed based on their Personnel History Profiles (PHP). Individual interviews may be conducted for further assessment. A complete online application (Cover Note and Personal History profile) is required. Incomplete applications will not be reviewed. The cover Note must include: - Title of degree you are currently pursuing; - Graduation date (when will you be graduating from the programme); - List the IT skills and programmes that you are proficient in; - Explain why you are the best candidate for the internship position. In your Personal History Profile, be sure to include all past work experience, if any; IT skills and three references. Due to high volume of applications received, ONLY successful candidates will be contacted.

Special Notice

Applicants are encouraged to apply for internships which relate directly to their studies and/or skills and expertise. Applicants are asked to please indicate preferences which best match his/her suitability and do so carefully in order to enhance the value of the internship for both the intern and the receiving ISA Office. A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the ISA. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this instruction, “child” means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a staff member or a staff member’s spouse (son- or daughter-in-law). “Sibling” includes the child of both or either parent of a staff member and the child. Interns are not financially remunerated by the International Seabed Authority. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. The International Seabed Authority shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. . The International Seabed Authority Secretariat is a non-smoking environment.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Added 8 days ago - Updated 1 hour ago - Source: careers.un.org